About this report

This report is provided by EDConnect and is part of the suite of EDConnect operational reports available via Scout.

Information

Data Sources: SAP HR, MyPL, and EcPC.
Updated: Daily

Designed for

This report allows Executive Directors and DELs, Principals, Business Managers and School Administrative Managers to view active casual nominations in their network/school.

Benefits

How can I use this report?

The Casual Nominations Report allows users to view casual and short-term temporary staff employed at the school. Users will also be able to see the percentage of casual nominations processed by their school or EDConnect. The report will also highlight when certain nominations and approvals will cease, so these can be proactively managed.

What should I look for?

This report identifies casual nominations at your school or network that will cease within 28 days in the ‘Days left until end date’ column. Review how many hours’ staff have worked to help manage staff development. Ensure there are no screening checks due to expire for any active casual nomination.

Using the report

Make a selection

Use the drop-down menu in the top left to select a school. This will generate and display the report.

Selecting a school is necessary for the report to generate meaningful results. Select the School and Year nomination commenced. Results can further be sliced using Employee name, Position name, and Term nomination commenced.

View the indicators

The indicators outline the number of casual nominations in your school or network, how many casual nominations will end within 28 days, how many Nominations will have mandatory screening checks lapse within 28 days and how many nominations currently have an expired screening check.

Hours worked as a casual staff member

View the total hours each employee has worked in your school as a casual. Hover over the bar graph to display the employee’s accumulated hours for the selected period.

Casual nomination by input

Identify the percentage of casual nominations entered by your school or EDConnect by month. The objective is to reduce the intervention by EDConnect, enabling schools to maintain control and visibility over staffing. Hover over the bar graph to display the breakdown of percentage and number of nominations during the term. Hover over the bar graph to display the employee’s accumulated hours for the selected period.

Transaction Table

The table will display the following information: Employee ID, Assignment number, Name, Position Name, Position ID, Employee classification, start date, end date, days left until the end date, Teaching approval, WWCC days left until expiry, E-Emergency days left until expiry, Anaphylaxis days left until expiry, Code of Conduct days left until expiry, Child Protection days left until expiry, Corruption Prevention days left until expiry, Input by.

The default view will sort active casual nominations days left until the end date in ascending order.

Other tips for tables

1. Hovering over the chart or table will reveal additional options icons. Clicking on the chart or table title will make these icons switch to become always visible.
   
2. Use the slicers provided to filter reports data.

Export the results

The information from this report can be exported easily. Hover over a chart or table and select the ‘More options’ ellipsis icon once it appears. Then select ‘Export data’.

This will bring a confirmation box to download the current names in the table as a spreadsheet for editing and printing.

Reset to default

If you wish to remove selections you have made and return to the initial view of the report, select ‘Reset to default’.

Supporting links

For more information about some of these reports you can follow the below links:

• EDConnect Operational Report: Casual Nominations Report
• QRG - Create, extend or end a casual/short-term temporary nomination
• QRG - Approve Casual Short Term Nomination
• Award Information
• Casual and Temporary Teaching
• Mandatory Induction Training