School Attendance Summary

About this report


Updated: Daily (Overnight refresh. Note: this data is not validated)

Designed for

The School Attendance Summary report provides a snapshot of the school’s attendance position. Principals and school staff, including Attendance Support Officers (HSLO/ASLO), School services and child protection services, can access this report to identify the needs of their school and work with the school community to develop strategies for improvement. Executive Directors and Directors, Educational Leadership have access to all schools within their principal network.

How can I use this report?

You can use this report to identify trends in attendance at your school over time and compare it to the principal network, SSSG and state average. This information can be used to develop strategies to improve the learning culture and student wellbeing that are appropriate to your school’s context.

Checking for data completeness

Please follow the 2022 guide to checking data completeness in Scout to check for data completeness. Incomplete or missing data can impact the accuracy of this report

What should I look for?

Use the charts to understand your school's attendance rates and trends by scholastic year, semester, and principal network over time. Weekly attendance rates are shown by each scholastic year to identify patterns of attendance or drop in attendance rates through different periods.

Image: Overview of the school attendance summary report

Note: The Cohort Summary report extends beyond the initial page view and its entire length can be viewed by scrolling in your browser window.

Using the report

Select results with slicers

Select options from the slicers to display the desired information in the chart and tables.

Step 1 is necessary for the report to generate meaningful results. Select a school, year, semester, term and census indicator.

Note: Census indicator = “Y” will filter students and display only those enrolled at the selected school as their census school.

Note: For all the slicers, a blank selection will be treated the same way as selecting all the options for that slicer. For example, not selecting a term will display results for all terms in the year.

School Snapshot

This snapshot provides an overview of key attendance data at a glance compared to statistically similar schools, Networks and the State DoE. Data completeness indicates the overall data availability of the selected school.

Image: Example of the school snapshot

Note: The enrolment number displayed in the School Snapshot is not necessarily the same as the number of students currently enrolled. Instead, the snapshots in these attendance reports represent the total enrolments across the selected period, even if some students have moved or are no longer enrolled.

For example, when all terms of 2020 are selected, the number will include all students enrolled during 2020, even if some have since moved. By selecting only the current term with the slicers on the left of the report, the number will change and be much closer to, or possibly match, the current enrolment number for the school from ERN or the Current Enrolment report.

School Attendance Level

This section of the report has been sub-divided into three separate visuals:

Attendance Level
The chart represents the Number and % of Students by Attendance Rates: At or above 90%, 85 % - Below 90%, and Below 85%.

Hovering over any segment of the doughnut will display a popup that includes the percentage and number of students in that group.

Absences by Cohort Absence Type
The stacked column chart displays the number of absences by each absence type and by each scholastic year.

Hovering over a particular region displays a popup that includes information on absence type, number of absent days and scholastic year.

% of students by Attendance Levels – Schools
This section displays a chart to show the % of Students by Attendance Levels (for example, % of students by 5% grouping).

Hovering over any section of the chart displays a popup that includes the attendance level, number of students and percentage of students.

Image: Example of school attendance level visuals

Schools Attendance Rate

This section of the report has been subdivided into two separate visuals.

Attendance Rate – Prior period. State Average, Network and SSSG Comparison

Display a line chart to represent the Attendance Rate by Week of Term (each week) for the selected Calendar Year and a comparison with the prior year (for example, Current year and last year for the same week). Hovering over any section of the graph will bring up a popup to display the Week of term, Year, SSSG, Network and DoE state attendance rates for the week during the year and values of the same week the previous year for comparison.

Attendance Rate by Scholastic year and week of term
A scatter chart to display Attendance Rates by each Scholastic year for each week of term. Users can toggle between chart and table views by tapping the available button. Hovering over any section of the graph will display a popup showing the Scholastic year, Week of term and Attendance rate.

Image: Example of schools attendance rate

Attendance Completeness by Calendar Date

This section presents an area chart to show attendance data completeness by Date. Completeness percentage and data source used to populate the data completeness chart below. The completeness percentage and source of data can be viewed by hovering over any section of the graph.

Image: Example of school data completeness

Other tips for charts

Hovering over the chart or table will reveal additional options icons.

Clicking on the chart or table title will make these icons switch to become always visible.

Export the results

The information within this report can be exported easily. Hover over a chart or table and select the ‘More options’ ellipsis icon once it appears. Then select ‘Export data’.

This will bring a confirmation box to download the current names in the table as a spreadsheet for editing and printing.

Screenshot of steps to export data in report Screenshot of steps to export data in report
Image: Exporting data

Reset to default

If you wish to remove selections you have made and return to the initial view, select ‘Reset to default’ from the top right of the window:

Image: Reset to default

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