Application Activity

About this report


Data Sources: Department of Education accounts for Google, Microsoft, and Zoom.

Updated: Daily (data is available 24 hours after the actual event).

Designed for

Reports within the Attendance and Engagement app are provided for school teachers, principals and school leaders, Directors, Educational Leadership, and Executive Directors. The information displayed in each report will be specific to each respective user, i.e. school-based staff will only view results for their own school. The report can be used as a preliminary indication of student engagement with various online learning platforms and to identify whether follow up is required.


How can I use this report?

The Application Activity report provides a count of the number of hours during which activity was recorded for a student across the day. These charts can be used in conjunction with contextual knowledge of a school’s online learning strategy to gain insights into student engagement.

The report may also provide early indications regarding students who might require support to increase their activity to ensure they are engaging with online learning. Further investigation by teachers or other school staff prior to any decision-making is advised, within the ongoing context of teacher-and-student or school-and-student interactions.

What should I look for?

The report allows for selections of school, year, and student groups and presents the overall count of active hours for different applications. There is also a table of all selected students displaying the number of hours during which each student was active throughout the displayed date.

Image: Application activity report

Please note: this report was developed during school holidays so images used throughout this guide show limited activity data. They are intended only as an indication of what users may see.

Using the report

Make a selection

Use the drop-down menus across the top of the report to select a school, grade, and student group.

Image: The selection drop down menus

View the chart

The chart will automatically update to reflect the selections. The features of the chart include:

  1. The colour code representing each application
  2. The Y-axis displays the number of active hours
  3. The X-axis displays the dates of activity
  4. Columns of total active hours for each date
Image: The active hours by application chart

Note: an active hour means an hour window (such as 9:00 am – 10:00 am) where any student activity was logged by that application. One action, or multiple actions, by a student during that hour, would result in it being counted as an active hour for that student.

Example: if 13 students used Google Drive at 9 am, and then 15 students used it at 10 am, the total active hours would be calculated to be 28 for those two hours.

View the table

The table below the chart shows the count of active hours for each student. Information is presented across each date as well as a total. The chart is colour coded to indicate the activity level.

Image: The student active hours count table

Drill down for more detail

Options to drill down can be found at the top right of the table after hovering the cursor anywhere on the table.

Image: More options

The first three arrows control the drill-down feature of the table and can be used to view student activity by the hour.

  1. Hover over the top right of the table and select the downward double arrow icon
  2. The table will automatically adjust to display the information by hour
Image: The table before and after drill down to hours

Highlight for insights

  • The chart and table are interactive: highlights made in one will be reflected in the other.
  • Highlights can be made by clicking on or selecting a specific area of the graph or table.
  • Information that can be highlighted includes a certain date, one of the applications, or an individual student.
  • In the example shown, the user has selected Google Drive activity on a specific date. Highlighting has been automatically applied to the chart, and the table below has also been updated to reflect only this selected information.
  • Multiple selections can be made by holding down the control (or command) key while clicking.
  • Selections can usually be cleared by clicking the blank space within the report area.
Image: An example of cross-highlighting

Combine features for custom views

You can combine the highlighting and drill-down features for a specific selection you want to explore.

In the following example, a user has selected Google Drive activity on a specific day (1), and then drilled down (2) to view student activity by each hour of the day (3).

Image: An example of using the Scout report to obtain specific information

Want to learn more?

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