Cloud storage and workflows
Navigating and optimising cloud workflows
Moving your files to cloud storage
How to prepare your files
This is a great opportunity for a spring clean of your personal and collaboration drives. Review files and folders to minimise what you need to move.
Delete:
- files that are no longer needed
- duplicate files
- empty folders.
Simplify by:
- thinking of ways to organise files
- relocating folders with minimal content
- reducing the depth of folders.
For staff
Learn how Microsoft tools work together and how they can be used for storage, collaboration, communication and productivity.
Syncing your home/work device with the cloud
Syncing files and folders from Microsoft Teams /SharePoint to your device
Migrating staff personal data to Microsoft OneDrive
Migrating staff personal data to Google MyDrive
Syncing files and folders from Microsoft Teams/SharePoint to your device.
Stop syncing files and folders from MS Teams/SharePoint to your device.
For students
Migrating student personal data to Microsoft OneDrive
Migrating student personal data to Google MyDrive
Cloud storage and workflows quick reference guides
Four scenarios have been identified, pertaining to new starters and current staff that have changed work circumstance, as outlined below. Please use the corresponding guide should these scenarios arise at your school.
- A new or returning staff member does not have access to the school’s Microsoft/Google online file storage.
- A new staff member has moved from a school that was using a different online file storage platform.
- A staff member has moved from a school and should no longer have access to the online storage platform.
Restoring file content
How to recover deleted file in Microsoft Teams or Google Drive.
How long deleted items are retained for before automatic deletion?
- In SharePoint in Microsoft 365, items are retained for 93 days from the time you delete them from their original location. For more information have a look at the Microsoft support page.
- Files removed from Google Drive put it in trash will there for 30 days before being automatically deleted. For more information have a look at the Google support page.
Can confidential data such as student files and court orders be stored in the online storage platform?
When considering storing sensitive school information, read the Department of Education sensitive information guides below.