Canva Education includes all the features of Canva Pro such as millions of premium images, fonts, graphics, videos, and animations, plus photo background remover and more.

It also includes a host of education features such as thousands of education-focused templates, a simple workflow for teachers to manage student work, and integrations with Google Classroom and Microsoft Teams.

You can only link your Google Drive to one Canva account. If you have already linked your DoE Google Drive to another account you will need to unlink it or close that account to enable Google Drive connection. (Note this does not apply to Google Classroom.)

For information on how you can use and share Canva content take a peek at their license agreements information.

Canva Education has all the features of Canva Pro and more, but remember Canva Education can only be used for Education purposes! If you had a Canva Pro Account before the switch to SSO you will still be able to toggle to this account with SSO, simply click on the Team switcher in the top right of your screen! If you choose to end your Pro subscription your designs will remain, but will be watermarked. Sharing or opening these within your new Education team will return all functionality for you!

You will need to remove the student from your class and you can do this by

1. Select the ⚙ Account settings gear at the top right of the home page
2. Select classes from the menu on the left
3. Select the class from which you wish to remove the student
4. Select the three dots next to their name and select ‘Remove from class’*

*Please note students will still be part the school's Canva team.

You will still be able to access your Canva classes when you move schools, but it is best practice to assign another teacher as an administrator and then remove yourself from the class.

1. Select the ⚙ Account settings gear at the top right of the home page
2. Click the People tab, then invite the new teacher using their @det.nsw.edu.au email account to the Canva team or class
3. Note: An invitation will be sent to their department email account
4. Request they open their departmental email (@det.nsw.edu.au) and accept the invitation (it may have gone into your junk folder)
5. Repeat the above process for all Canva teams or classes you have
6. Then to make the teacher an administrator of the class, follow the steps below
   1. Select the ⚙ Account settings gear at the top right of the home page
   2. Click the People tab
   3. Locate the new teachers @det.nsw.edu.au user in the list of members and change it from being a member to an administrator using the drop down menu next to the username

Compare the different features available in the student account and the teacher account with this handy guide.

In our NSW DoE Canva setup (via SSO), staff can’t create new teams — this is managed centrally as part of our overall ecosystem design.

Canva’s permissions and ownership structure works quite differently from platforms like Google or Microsoft. In Canva, designs and folders are owned by their creator, and there’s no quick way to transfer or share ownership. While ITD Admins can transfer all assets from one user to another if required, this process is uncommon.

There is no risk of losing access to a shared folder when its owner is removed from the team. If a design or folder has been shared with other members, access will remain even after the original owner is removed (which itself is a manual, admin-level process).

For important shared spaces, like an Office or Executive folder, it is recommended to add multiple members to ensure ongoing access (including the school's principal). The only difference between an owner and a 'Can Edit' member is that only the owner can delete the item. 'Can Edit' members can still move, edit, add to, and share access to designs and folders, but they can’t delete items owned by someone else.

In short: Canva files and folders live within the team but are owned by individual members. If a member leaves, their content stays within the team.

You can also create a class (group) for sharing designs or folders, though this is really only necessary for larger groups (around 15–20 or more staff, such as a whole-school group).

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