Vaughn Littlejohns

In this video, we're going to overview how Google Workspaces can be used to deliver HSC courses but also how we can use it for HSC monitoring purposes. What we're going to look at is Google Sites, this is the one stop shop for all assessment tasks, study materials, any coursework, anything the students will need to effectively complete the course. We'll then look at Google Classroom, which is where the teacher uses to facilitate any coursework, or any assessment tasks, anything in particular where students need to submit documents. We'll then look at the backend of programming, having a look at program structure using Google Docs, how we register and save time using registration processes such as comments, to assign tasks to specific people. We'll then look at the final Stage of HSC monitoring collation, where we've just got a Google Doc that's hyperlinked to every key element for HSC monitoring purposes, such as registration, scope and sequences, assessment notifications, and so forth. And then how a Google Drive or Shared Drive can be used to basically house everything where from content creation, coursework creation, and just where everything is stored.

So, this is how the whole system operates, it's all through Google Drive, but then it gets pushed out across Google Classroom, Google Sites, and then all the documents within those three. The main area to really focus on for HSC monitoring processes is the Google Docs for your program and your registration processes, but the powerhouse for teaching and learning comes across through Google Classroom and Google Sites, that one stop shop for all deliverables, all assessment tasks, notifications, and so forth. So, the first place we want to look at is just a collation of all our specific documents. This is pretty standard for a lot of schools but it's just a hyperlinked document where we can look at scope and sequence, the faculty program, we've got our Google Classroom codes, just details like that. And you've got areas, or what are the assessment tasks? Where are they going to be located? All through hyperlink, so if we clicked on any of them that'll take us to a specific document where all those different tasks are located. So, this could be shared with head teachers, this could be shared with deputies, or teachers in general to just facilitate the overview or the oversight of the HSC monitoring process.

Now the next Stage, and I suppose the most crucial area is we jump into a Google Doc, so, this is a Google Doc for a teaching and learning program for a HSC course, this is like any other course, you've got your syllabus outcomes, you've got your teaching and learning and assessment, but also you've got your resources. Now you can even see, these are actually underscored, they are hyperlinked to specific areas from the Google Drive or Google website or Google Classroom. So they take the teacher to anywhere where those particular resources are actually located. So, once the program has been written and they're hyperlinked, any teacher could essentially pick up this document and have all that they need to teach the course, there's no need for printing or signing off registrations in that physical paper based format, it's all done through Google Docs. So, what we can do is we can see the critical parts here is that registration phase of any program, but specifically HSC monitoring, on the right-hand side of our screen here you'll see these comments. These comments are time stamped by a specific teacher's login. So, whenever they have registered, so what they've done is they've highlighted a specific area from the teaching and learning program, they've clicked, 'add comment', and you can see that that comment has said, "Yep, I've completed this, at this time", and it was timestamped by that teacher. No one else can use that teacher's information because obviously it's signed in through their education email.

A really easy way to ensure that the program is getting registered, or you want to ask your teacher or head teacher to sign off on any of the processes that have been written, again highlight a part of the program that you would want, add a comment, but this time you can assign this to anybody in particular. So you click, '@', and then you write in whoever it may be, so this classroom teacher, I can assign that to them, and then they'll get an email notification to say, "Hey, can you just go and complete this task or register this part of your program or sign off". This can be used in any Google Doc. It's a really easy way to ensure registration is signed off from the program to the overview of assessment, to any particular task that needs to be registered against. This is a really effective practice, you can backdate and so on, but you can see what adjustments have been made through our teaching and learning program, but it's a live document, it's a constant use program, for example, the last time this document was edited was just over an hour ago by that classroom teacher. This should be the one stop shop, this should be the single point where all teachers can access the information that they need to go and deliver that course, and effectively meet our HSC monitoring requirements. Once we've got this set up, we can next go to our Google Classroom. Now, remember this is a big ecosystem so we're looking at Google Docs, Google Classroom, Google Drive, and then the pinnacle or the icing on top is that Google Site, so it's really those couple of areas we can look at.

So Google Classroom, the teachers go and set that up, and if you don't know how to create a class up top right hand corner you'll see a little plus icon of your screen, but what basically, once you are in the back end of Google Classroom, you've got all the classes you've been added to. Now, I've moved these into sequential order, so it's easier for me as a head teacher to quickly go to a class that I need to access. Also all the class teachers have been encouraged to join each other's classes, just to help team teach share resources and provide any support that's needed. But what we can see is we've got a couple of Year 12 classes down the bottom. Once we've clicked them, that'll take us into our Year 12 course for that specific Google Classroom, and the way we sort of operate to make it as efficient as effective as possible, we deliver everything through coursework or classwork, as you can see with these topic headings.

So, if we scroll down just to the HSC Assessment Task 1, what we can see is we've got all of our areas for that assessment task that have been delivered through Google Classroom, but if we jump back to our program, just here, we can see that that area or that classroom post just here, post one, Statement of Intent, has actually been hyperlinked into our document. As we said before, if it's hyperlinked, we can click and it'll take us specifically, so if I click that link, that'll take me specifically to that Google Classroom post that that teacher delivered for that course. So, it really helps later down the track if your course is staying the same, you can reuse posts, and just tweak them to specifically help that cohort, and it just helps those beginning teachers sort of have a bit more structure if they're not too familiar with the course that they're delivering. If you're just not aware of how do you copy a Google Classroom post and hyperlink it into your document, I'll quickly show you. If you click the three little dots up the top right hand corner, you'll see 'copy link'. That has now copied to my clipboard, as you can see by down the bottom left, and then we can go into our program.

Simple way to hyperlink any document, so highlight the information, click the link icon, and then just paste control V, apply. And then that will take me directly to that Google Classroom post. So, I'm going to break that link 'cause I don't want it, but essentially that's how you would do it. Part of the HSC monitoring process is just obviously ensuring that all of our assessment tasks are being delivered. We can see that through our coursework or classwork tab on our Google Classroom. And we can see any assessment feedback or notifications that have been issued such as this, so when we can click it in, you can actually see, yes, the notification was issued on this date and teachers and students or students can sign off by acknowledging on the Google Classroom post. A really easy way to get students to acknowledge they've received the task notification and understand the requirements, is when you've got their task notification attached to your Google Classroom post, and also hyperlinked within your Google Site, you can put a Google Form link into the bottom of that task notification, so that there the students can click, it'll take them to a Google Form, which then once they've completed will collate all their information and timestamp this to their specific account within a Google Sheet, which is like a Excel spreadsheet. This is a really effective and easy way to collate all that information for HC monitoring purposes and reduce that paper use without having to print and worry about that kind of sign off registration process. So when the students complete that Google Form to acknowledge they've received their assessment notification, that automatically creates a Google Sheet within your Shared Drive to collate all that information. As you can see by this item here on our Shared Drive, there you can keep all your HSC monitoring processes all in one spot, keep it nice and simple. The next section that we're going to really look at is use of Google Sites. So, we're looking at our program again.

So, we are in here, we've delivered our course, essentially information through Google Classroom, so that's giving students instructions, giving them any templates or scaffolding that may be available, but then what we'd notice is we've got these Google Sites, we've created and hyperlinked back into our teaching program. Once we are in the Google Classroom and we've posted our information, an easy way for us to just make sure that all course content and students have got access to all assessment information without relying too heavily on teacher giving them or allocating them that information, is using that Google Site. So, as you can see, we've got down the bottom here we've got a link, once we click that that'll take that student directly to our subject website, where they'll see all the different sections of their assessment task outlined, assessment task notifications, and so on.

So, these websites have been set up, so it's a one stop shop for all the students, they'll have access to every single assessment task as you can see on the left hand side column of this navigation bar, for Year 11 and Year 12. And when they click into it, they can go to a specific section so they can actually see if I scroll right back to the top, they'll have their assessment task notification already embedded there. This is hyperlinked in straight from our Google Drive. I can show you that a little bit later, but basically anything, anytime that is edited in the Google Drive, it'll automatically update on this front page of the website. So, say I needed to change the date here for the next year, I would just change the date and it would update on our website and the kids, when they've got access to the site then they've obviously got access to all their necessary information for assessment tasks. This also is a really fantastic platform for just explicitly teaching, and making sure that everyone's got the support needed where you can embed exemplars, you can put forward any course information.

So, if I scroll down, you can see we've got our marking criteria linked in here, a bit of learning intention, success criteria, and then student exemplars so that they can work through. This also provides a lot of support for those beginning teachers doing a HSC course. So, they may not have taught that course before and one of those HSC monitoring processes is, what are you going to put in? What support are you putting in for your beginning teachers, or your early career teachers? And this is one excellent resource where you develop a site that gives them a stable platform to obviously facilitate the learning of their classes. It also gives them a scope. So, once we actually look at this, they can go, yes, our syllabus is getting addressed by all of our study topics, and they're directly linked back to our syllabus. We've got our assessment tasks, we've got assessment task notifications, there's a range of things. You could essentially just use the Google Classroom linked back to our program using Google Docs, and essentially that would be a pretty good management system, but using that Google Sites, it's a longer term support mechanism for our teachers. The back end of all of this relates into our Google Drive and it's a Shared Drive.

So, this Shared Drive is essentially anyone who's in that faculty, will have access, so they can edit any resource, add, create, modify anything that they need to, and they've got all the relevant information that they need. And as you can see here, based on our HSC monitoring process, on the middle here we've got HSC monitoring processing documents from previous years, as well as our teaching and learning program and register. So, this is where it's all stored, and it's just a Shared Drive. You can have multiple of these, they're fantastic to really underpin. So, if I went to that back to the front page of this Shared Drive, what we would notice is just general layout, what are our admin stuff? What's our teaching and learning stuff? And that all is linked within this program. So, when we look at our program, all those hyperlinks are coming back to that file system.

So, just an overview, we start with our Google Shared Drive, this is where all of our team members are located and all of our resources are created. Once we've got this set up, we can then go to our first document, which basically collates all of our essential HSC monitoring areas, such as your assessment, booklets, notifications, syllabus content, Google Classroom links to our specific class codes, and so on. This document here remember, can be edited, modified, as well as registered by head teachers and deputies, as long as they have been shared with, so, you can click up here and share, click up on the right-hand corner of your screen and you can actually share that document. Got the Google Doc with our program register where our comments on the right hand side of the screen have been made by our classroom teachers or head teachers, registering the progress of the program and any comments or adjustments have been made within this document.

Remember, this is a hyperlinked live document so it's consistently getting edited, consistently getting updated as the course progresses, and it links directly back to our Google Drive with all of our core information, or our website with our specific subject. So, the next Stage remember, is if we go to our Google Classroom, this is where we facilitate the learning, this is how we deliver the course. So within each post is detailed information for that student, and we can see any feedback, any check-in processes, and all that kind of stuff, any review has been made through those processes. And then the last Stage of this whole Google Workspace ecosystem is the relationship to Google Sites, and that is the overarching, I suppose, powerhouse with has all of the information that students need to complete their two year course, for their HSC preliminary and HSC course, with all assessment information and all course content. So overall, fantastic course to use or fantastic resources to use, and really save time so there's no printing involved, there's no collation of trying to find resources or sheets, it is just all within that one program, all hyperlinked through back into our Google Classroom or our Google Sites. Hopefully this helps, thank you.

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