Early Childhood Education Scholarships Program - Information for 2022-2023 scholarship recipients

Important information about your scholarship payments and the documents that you must provide.

Payment overview

As a scholarship holder, you will receive:

  • an initial payment of $1,000. You will be required to fill out a SmartyGrants form to confirm your enrolment past your University’s census date

  • milestone payments based on completion of units

  • additional payment/s of $2,500 each for scholars doing a practical unit as part of their degree.

Your individual payment amounts will be determined from the information you provide to the department.  These amounts are calculated from your award date – when the department approved the award of your scholarship. If you have completed any units prior to the award of your scholarship, they will not be considered part of your scholarship and will not be eligible for payment. Your award date can be found in your Deed of Agreement.

Receiving your initial payment

To receive your initial payment, the department will request you provide:

  • your completed and signed Deed of Agreement
  • a completed Electronic Funds Transfer Form (EFT form)
  • proof of enrolment past the census date for the current semester through the SmartyGrants portal.

Once the department has received the above information, the number of units required to complete your degree will be calculated to determine your milestone payments.

If you submit the correct documents by the due date, please allow approximately 4 weeks from the due date to receive your payment. Information provided after the due date may result in a delayed payment.

Receiving your milestone payments

When milestone payments are due, the department will request proof that you have completed the required number of credits to reach a milestone payment.

Please submit all correct documents by the end of February, July and November each year. After submitting the correct documents, you can expect to receive your payment about one month from each of these dates. If you have not reached a milestone, you do not need to submit any documents for that month.

Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
TS
MP

TS
MP
TS
MP

TS = Transcripts to be submitted by the end of the month.

MP = Milestone payment received.

A scholar who submits the correct documents after February, July or November, will receive their payment in the following payment period.

To calculate your milestone payments:

  1. Check the total number of credit points required to complete your degree (including Recognised Prior Learning and Transfer of Credits).
  2. Divide this by 8.
  3. This number is how many credit points you are required to complete before each 12.5% payment milestone.
  4. Check subjects that were completed, through recognised prior learning or as part of the degree, before the start of the scholar's award, as these will not attract a payment.
University Degree Total credit points Credits per milestone
Charles Sturt University Bachelor of Education
(Birth to Five Years)
256

Credits per milestone

  1. 32 / 12.5%
  2. 64 / 25%
  3. 96 / 32.5%
  4. 128 / 50%
  5. 160 / 62.5%
  6. 192 / 75%
  7. 224 / 87.5%
  8. 256 / 100%
University of New England Bachelor of Early Childhood Teaching 192

Credits per milestone

  1. 24 / 12.5%
  2. 48 / 25%
  3. 72 / 32.5%
  4. 96 / 50%
  5. 120 / 62.5%
  6. 144 / 75%
  7. 168 / 87.5%
  8. 192 / 100%
Swinburne University of Technology Bachelor of Education (Early Childhood Teaching) 400

Credits per mileston

  1. 50 / 12.5%
  2. 100 / 25%
  3. 150 / 32.5%
  4. 200 / 50%
  5. 250 / 62.5%
  6. 300 / 75%
  7. 350 / 87.5%
  8. 400 / 100%
TAFE NSW Bachelor of Early Childhood Education and Care 320

Credits per mileston

  1. 40 / 12.5%
  2. 80 / 25%
  3. 120 / 32.5%
  4. 160 / 50%
  5. 200 / 62.5%
  6. 240 / 75%
  7. 280 / 87.5%
  8. 320 / 100%

These examples are for information only. Refer to your individual degree information and calculation of total scholarship award.

Receiving your practical unit support payments

To receive your practical unit support payment of $2,500, the department will request you provide:

  • a payment request form through the SmartyGrants portal

  • proof of enrolment  in a practical unit past the census date for the current semester.


These payments are intended to support scholars through two practical units to be completed as part of their approved early childhood education bachelor degree.

If your degree includes more than two practical units, you can decide when the payment is best used. Only two practical unit support payments up to $5,000 in total will be provided.

Unlike milestone payments, you will receive a practical unit support payment after you have submitted the required information in SmartyGrants.

SmartyGrants

Uploading documents to SmartyGrants

You will need to upload the following documents in SmartyGrants to receive payments:

Payment # Description Document
1 Initial Payment
($1,000)
Evidence of enrolment dated past the census date, for example an unofficial/online academic transcript showing enrolment in a unit past the census date for your university
2 12.5% Milestone Payment Unofficial/online academic transcript
3 25% Milestone Payment Unofficial/online academic transcript
4 37.5% Milestone Payment Unofficial/online academic transcript
5 50% Milestone Payment Unofficial/online academic transcript
6 62.5% Milestone Payment Unofficial/online academic transcript
7 75% Milestone Payment Unofficial/online academic transcript
8 87.5% Milestone Payment Unofficial/online academic transcript
9 100% Mileston Payment Official academic transcript
10 Practical Unit Support Payment 1
($2,500)
Evidence of enrolment in a professional experience unit dated past the census date
11 Practical Unit Support Payment 2
($2,500)
Evidence of enrolment in a professional experience unit dated past the census date

You will need to provide your unofficial/online academic transcript through SmartyGrants to prove your enrolment and completion of credit points. You can access this online or in person from your university or education provider.

You can access the following unofficial transcripts through your university portals. For example:

University of New England (Unit Results)

The UNE website should support you to access this information.

Charles Sturt University (Online Record of Results)

To get access, click here and scroll down to view your online transcript and click the box 'View your online transcript'.

Please note: For a payment to be generated, you must meet the 12.5% payment milestone and have successfully passed each subject.

The department only requires an official transcript upon the completion of your degree. For a breakdown of milestone payments, please refer to the Funding Notice provided by the department after your initial payment.

Census date

The census date is the last day students may withdraw from subjects and courses without paying tuition fees. Census dates vary depending on where you are studying, so ensure you check your university or education provider’s website for the correct date.

Examples are provided below:

University University website
Charles Sturt University Important Dates
University of New England Principal Dates
Southern Cross University Key Dates
University of Wollongong Key Dates
TAFE NSW Academic Calendar

The three examples listed below may help you better understand the structure of the scholarship.

1. Michelle has not started a degree, has no Recognised Prior Learning

Michelle is a scholar who has not started her degree, has no Recognised Prior Learning (RPL), and will be studying two practical units. Michelle will receive;

  • an initial payment of $1,000, upon proof of enrolment past the census date
  • eight lots of 12.5% milestone payment adding up to $19,000
  • two lots of practical unit payments adding up to $5,000.
Payment # Description Amount/percentage received ($/%) Amount
1 Initial Payment $1,000 $1,000
2 Milestone Payment 12.5% $2,375
3 Milestone Payment 25% $2,375
4 Milestone Payment 37.5% $2,375
5 Milestone Payment 50% $2,375
6 Milestone Payment 62.5% $2,375
7 Milestone Payment 75% $2,375
8 Milestone Payment 87.5% $2,375
9 Milestone Payment 100% $2,375
10 Practical Unit Support Payment 1 $2,500 $2,500
11 Practical Unit Support Payment 2 $2,500 $2,500
Total

$25,000

2. Kamal has not started a degree but has some Recognised Prior Learning

Kamal is a scholar who has completed 30%  of his degree through Recognition of Prior Learning (RPL) before the semester starting after the award of his scholarship. Kamal will receive:

  • an initial payment of $1,000, upon proof of enrolment into subjects past the census date

  • 7.5% of payment 4 (37.5% minus 30% = 7.5% remaining in milestone 4) - the scholar is not eligible for milestone payments 2 and 3

  • the remaining five lots of 12.5% milestone payments

  • two lots of practical unit payments adding up to $5,000.
Payment # Description Amount/percentage received ($/%) Amount
1 Initial Payment $1,000 $1,000
2 Milestone Payment 12.5% $0
3 Milestone Payment 25% $0
4 Milestone Payment 37.5% $1,425
5 Milestone Payment 50% $2,375
6 Milestone Payment 62.5% $2,375
7 Milestone Payment 75% $2,375
8 Milestone Payment 87.5% $2,375
9 Milestone Payment 100% $2,375
10 Practical Unit Support Payment 1 $2,500 $2,500
11 Practical Unit Support Payment 2 $2,500 $2,500
Total

$19,300

3. Maya has started a degree, completed some units, and also has some Recognised Prior Learning

Maya is a scholar who has completed 45% of her degree before the scholarship award date. This includes 25% through Recognition of Prior Learning (RPL) and 20% through subjects completed prior to the award date. Maya will receive:

  • an initial payment of $1,000, upon proof of enrolment into subjects past the census date
  • 5% of payment 5 (50% minus 45% = 5% remaining in milestone 5) – she is not eligible for milestone payments 2, 3 and 4
  • the remaining 4 lots of 12.5% milestone payments
  • two lots of practical unit payments adding up to $5,000.
Payment # Description Amount/percentage received ($/%) Amount
1 Initial Payment $1,000 $1,000
2 Milestone Payment 12.5% $0
3 Milestone Payment 25% $0
4 Milestone Payment 37.5% $0
5 Milestone Payment 50% $950
6 Milestone Payment 62.5% $2,375
7 Milestone Payment 75% $2,375
8 Milestone Payment 87.5% $2,375
9 Milestone Payment 100% $2,375
10 Practical Unit Support Payment 1 $2,500 $2,500
11 Practical Unit Support Payment 2 $2,500 $2,500
Total

$16,450

Contact us

Please get in touch if you have any questions:

Email: ecec.scholarships@det.nsw.edu.au

Phone: 1800 619 113.

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