Application for Assisted School Travel – How to complete Part A: a guide for parent/carer(s)

Disclaimer: The information contained in this video, including names, addresses, contact details and images, have been created for demonstration purposes only.

Application for Assisted School Travel overview

• Page one. The cover page includes an introduction to the ASTP and instructions to complete the application form.
• Pages 2 to 4 are for Part A, to be completed by the student’s parents/carer and then returned to the school principal.
• Pages 5 to 8 are for Part B, to be completed by the school principal and forwarded with Part A to the ASTP for assessment.

How to complete Part A

• All fields marked with a red asterisk must be completed for this application to be accepted for review.

School Details.

• Enter the name of the school the student is applying for transport.

Student Details.

• Enter the student's first name, other names if relevant and last name.
• Enter their date of birth and gender.
• Tick the box that applies for identifying as Aboriginal and/or Torres Strait Islander.
• Enter the student's full residential address.

Transport Details.

• If the transport address is different to the residential address, complete this section if relevant.
• Enter the estimated travel distance in kilometres between the student's home and school.
• Tick the box that applies if this student travels independently outside of school hours.
• Tick the box that applies if this student has shared care arrangements.
• If yes, please attach a copy of the shared care form available from the ASTP website.
• Enter the start and end dates for the transport period you are requesting.
• Tick the days you are requesting AM transport, and enter the adult supervisor who will be present when the student is getting into the vehicle.
• Tick the days you are requesting PM transport, and enter the adult supervisor who will be present when the student is getting out of the vehicle.
• Tick the box that applies if other school-aged children in your care, are enrolled at a school.
• If yes, enter the student's name, age, school name and bell times, and how they travel to school.

Parent/Carer Details.

• Enter the primary contact details.
• Enter their title, first name, last name, and relation to the student.
• If their residential address is different to the student's address, complete this section if relevant.
• Enter a home phone number if available, mobile number, and email address if you have one.
• Enter the reasons why you are unable to provide transport for the student.

Emergency Contacts.

• Enter an emergency contact that is not a person already listed in this application. Enter their full name, and relevant phone numbers.

Work Details.

• Tick the box that applies if you work, that would prevent you from providing or arranging transport for the student to travel to and from school.
• If yes, enter the name of your employer, address, phone number, and the days and times you work.

Medical Details.

• Tick the box that applies if you have a medical condition or carer responsibilities, that would prevent you supporting the student's travel to and from school.
• If yes, please arrange for your medical practitioner to complete the departments medical certificate (available on the ASTP website) and attach it to this application.

Education Details.

• Tick the box that applies if you attend TAFE or university, that would prevent you from providing or arranging transport for the student to travel to and from school.
• If yes, please attach a copy of your timetable to this application, and complete the following details.
• Enter the name of the education facility, address, and phone number.
• Tick the days you attend, and enter the times.

Declaration.

• Carefully read the list of declarations, and tick all the boxes to confirm you understand and acknowledge them before submitting this application.
• Sign and date.
• Please ensure that all additional required documents are attached to this application, and tick the boxes that apply.

• Return the completed Part A to the school principal, either by email, post or in person.
• Pages 5 to 8 are for Part B, to be completed by the school principal and forwarded with Part A to the ASTP for assessment.

Application for Assisted School Travel – How to complete Part B: a guide for school principals

Disclaimer: The information contained in this video, including names, addresses, contact details and images, have been created for demonstration purposes only.

Application for Assisted School Travel overview

• Page one. The cover page includes an introduction to the ASTP and instructions to complete the application form.
• Pages 2 to 4 are for Part A, to be completed by the student’s parents/carer and then returned to the school principal.
• Pages 5 to 8 are for Part B, to be completed by the school principal and forwarded with Part A to the ASTP for assessment.

How to complete Part B

• All fields marked with a red asterisk must be completed for this application to be accepted for review.

Documentation checklist.

• Please ensure the listed documentation (as applicable) is attached to Part A and B before submitting to the ASTP.

School Details.

• Enter the name of the school address, phone number, email, and the school principal’s name.
• Enter the school start and finish times and the relevant person who will be the contact for the ASTP.

Student Details.

• Enter the student's first name other names if relevant and last name, then their student registration number (SRN).
• Tick the boxes that apply to the student's disability.
• Tick the box for the student's class type.
• Enter their enrolment level - grade at school.
• An assessment of the individual travel support needs of the student must be undertaken by the school in accordance with the Assessment of Travel Support Needs - Guide for Schools, available on our website.
• Tick the box that applies from the result of the assessment.
• Please note: Ticking Level 1 indicates student could travel independently on public transport or a school bus after participation in an appropriate travel training program.
• For further information, email the education team at the ASTP.

Work, Health and Safety.

• Tick the boxes that apply for WH&S considerations related to the student’s assessment, including any specific details and attach additional information as necessary.

Attending School Part-time.

• If a student is not attending school on a full-time basis attach the certificate of exemption from attendance at school form available on the website.

Principal Recommendation.

• Tick the box that applies.

Principal Certification.

• Carefully read and tick all the boxes to certify the application is suitable for submission.
• Enter your name, sign and date.

Submit Application.

• Email or post both the completed parts A and B to the ASTP for assessment.