Application process

Application for Year 5 placement in an opportunity class in 2020 opened on Tuesday 30 April 2019 and closed on Friday 17 May 2019. Late applications are not accepted.

Steps

  1. Public school applicants may be asked to complete an 'Intention to apply' form by the current primary school so the school knows who intends to apply.
  2. Read Information about applying for Year 5 entry to an opportunity class in 2020 (accessible version)
  3. Go to the application website  to apply between Tuesday 30 April 2019 and 17 May 2019 and follow instructions for registration.
    • Parents register in the application website by providing a valid email address – do not use a student's email address.
    • You will be sent an email with your password for the online application.
    • See a step by step guide on how to complete the application online.
  4. Return to the application and log in using your email address and password. If you lose the password, go to 'Login' and log in using your email address and click on 'Forgotten password' to get a new email. Earlier passwords will be deleted.
  5. Complete your contact details. Fields marked with an asterisk (*) must be completed prior to proceeding to the next page by selecting 'Next'. To return to the previous page click the 'Previous' button.
  6. When your contact details are complete, click the 'Next' button.
  7. Follow the steps on each page to complete the opportunity class placement application.
  8. Enter information about any disability test provisions, if required.
  9. To leave the application before it is finished select 'Log off' and close your browser. You will need to log in again when you return.
  10. When you have completed your application click 'Submit'. Make a note of the student application number in the format C19 123 456 shown on the screen. You must quote this number whenever you enquire about the application.
  11. You will be sent an email confirming that you have successfully submitted an application. Check the attachments to the email to confirm all details are correct.

Confirmation

After submitting your application you will receive a confirmation email with:

  • a copy of the application including a student application number - include this number on all communication with the Unit
  • an 'Attachments cover sheet' to use if sending additional documentation
  • a Principal's page for provision of school assessment scores for non-government school principals to complete

Note: Some email providers will not accept emails with attachments sent from the Team. If this happens the Team will have to send all correspondence by mail. To avoid this problem add ssu@det.nsw.edu.au to your email contacts to ensure you receive correspondence from the High Performing Students Team. Also check your spam or junk folder regularly.

Apply by the due date

Closing dates for applications are strictly observed. The placement program operates on a very tight schedule and involves the use of external contractors who cannot accommodate late additions to the candidature for testing. There can be no exceptions made on compassionate grounds. The only circumstances under which a late application can be considered are:

  • where parents are applying for placement of their children in rural and remote areas where there is a shortage of suitable candidates. The choices are locked for these applicants and they cannot be considered for placement at any other opportunity classes even if they move their residence.
  • where both parents/carers have documentary evidence to support a claim that circumstances beyond their control prevented them from completing an application that takes a maximum of 20 minutes to complete and is available 24 hours a day on any internet enabled device during the application period.

Changes to the application

Changes cannot be made to applications online once submitted. Parents are responsible for ensuring that the information in their application is up to date. If you find you have made a mistake or need to change details after you submitted your application, email the required changes to the Team. The Team will usually acknowledge by email or post any change request when it is processed.

Do not apply twice for the same student, as the selection committees can consider only one application for each student.

Applicants can choose up to two opportunity classes. Choose the opportunity class and the order of the classes carefully and list only those schools you would like your child to attend and in your preferred order. You can change your school choices for entry in 2020 until Friday 8 August 2019 by sending a completed Change of school choices form (available until 8 August 2019) to the Team.

Changes of choice cannot normally be made after outcomes are released. After the outcome is released you cannot change the school choice on the basis that the student could have qualified for a different school.

Applying without internet access

Use the internet at a public library if you do not have access at home and complete the following steps:

  1. Set up a web-based email to use for the application, such as Yahoo, Hotmail, Gmail or similar.
  2. Use that email account to register at 'opportunity class placement application'.
  3. Wait to receive an email with a password and link.
  4. Copy and paste the password to log in.
  5. Complete the application and, in the Contact details section, click on 'Mail only'  for all future correspondence.
  6. Submit the application.
  7. Check your new email account for the confirmation email and print the file showing all your application details. Check the email spam/junk folder as well as the inbox.

The Team will then send all communication to your postal address.

Note: Where parents request contact by mail, as the Team mails letters at the same time as emails are sent, posted mail will take longer for delivery.

Contact the High Performing Students Team for assistance if you have a disability that prevents you from using a computer.

Additional documents

If any of the following situations apply to your child, and if you have not already done so, you need to send copies of the following supporting documents to the Team:

  • information about a disability including a medical or behavioural disorder such as serious vision impairment, diabetes, anaphylaxis, autism or serious illness. If you believe your child needs disability test provisions, you will need to provide diagnostic evidence that focuses on the functional impact of the disability on test performance.
  • copy of court orders if they relate to this child’s education or communication about the child
  • explanation of why the child is older or younger than the usual age range or not in Year 4 when applying.
  • for interstate/overseas students not able to sit the Opportunity Class Placement Test, parents must arrange to complete a Report of academic merit.
  • for students who have been doing most school work in the English language for less than 48 months, evidence of previous schooling, if requested.

Quote your application number when sending documents or use the cover sheet you receive with your application confirmation email when sending attachments to the Team.

Do not send schools reports or certificates or other test results unless asked to do so by the Team.

Parent details

It is the parent’s responsibility to use an email address that does not belong to a child. The Team will not correspond with students. Any email suspected of belonging to a child will be disabled and then all correspondence will need to be sent by mail unless a valid second email has been provided.

If possible, parents should provide two email addresses and must write to the Team to update their child’s record every time there is a change to any details.

Where both parents live at the same address as the student

The names of both parents should be recorded on the application form if the second parent is likely to contact the Team or to make independent placement decisions on behalf of the child.

Where parents live at different addresses

Where parents do not live together, but have equal shared responsibility for the care and welfare of the student, the parent who lives at the same address as the child for most of the time should submit the application.

Where the student lives with each parent for equal time, the parent with whom the child is staying at the time of applying should apply. Parents must not submit two different applications for the same child. Duplicate applications will not be processed.

If the second parent is entitled to information about the child’s application that parent may write to the Team and request to receive duplicate system-generated correspondence.

The Team will not participate in parental disputes and will accept decisions about school choices and placement made by the parent with whom the child is living most of the time, unless there are court orders stating otherwise.

Where parents cannot reach agreement, the matter will be dealt with according to the Department's guidelines for dealing with family law related issues.

For more information refer to https://education.nsw.gov.au/media/legal/familylawguidelines.pdf

Court orders

Tick the relevant box for 'Court orders' on the application if there are any family law, apprehended violence orders or other relevant court orders in relation to such matters as the education of the student, the parental responsibility for the student, the student's main residence, restricting access to the student's record or restricting the provision of information about the student. Scan and send a complete copy of the orders to the Team.

The Team will give information to anyone legally entitled to it.

Who can make enquiries or decisions about your application?

The Team corresponds with the parents or carers that you list on the application. If you wish to let other people discuss your child’s application with the Team, you must write to the Team authorising them to make enquiries or decisions on your behalf.

The Team will provide information about an application to any parent or interested person who is legally entitled to it, regardless of requests for confidentiality. The Team will not correspond with students or speak to them on the telephone.

School assessment scores

Public schools provide school assessment scores online in English and mathematics based on a student's performance in Year 4 up to the beginning of June as long as:

  • the parent applied before the closing date
  • the student has been at the school long enough to be assessed
  • there are at least two candidates from the school
  • the student was in Year 4 at the time of application.

Principals may also comment on issues relevant to the application.

Non-government primary school principals are asked to complete the Principal's page for provision of school assessment scores form. This  form is emailed to you as soon as you submit your application online and must be returned to the High Performing Students Team by Friday 7 June 2019.

Non-government school applicants

NSW non-government school applicants complete the online application form. Applicants indicate whether they consent for the current school principal to be consulted about matters such as school assessment scores or special test provisions.

Non-government schools submit a student's school assessment scores on the Principal's page for provision of school assessment scores sent with the email confirming submission of the application.

  • Give the non-government school principal a copy of the application confirmation and the Principal's page for submission of school assessment scores. Ask the principal to provide scores for English and mathematics, sign and stamp the form and return it to the High Performing Students Team by Friday 7 June 2019 (for 2020 entry).
  • If the school is unwilling to provide assessment scores, ask the principal to indicate this, sign and stamp the declaration and return it to the Team. If the principal is unwilling to sign the form, send a written explanation to the Team and attach supporting evidence. Applications without assessment scores and without an acceptable reason may not qualify for placement.
  • If the principal does not wish to send the page to the Team, the parent must do so.

The Team will send a notice to parents when the principal's page has been received and processed by the Team.

However, it is not possible at the application stage for the Team to check whether or not school assessment scores have been provided on that page. It is the parents' responsibility to check with their child's school whether or not the principal has provided school assessment scores. The Team will advise parents only if school assessment scores have been provided for all other candidates except their child. Parents can then follow up with the school. Selection committees may choose not to accept candidates for whom the principal's page has not been provided to the Team.

Interstate and overseas applicants

Students temporarily living interstate or overseas who are unable to sit the Opportunity Class Placement Test may still apply for Year 5 placement in a NSW opportunity class.

It is preferable for interstate and overseas applicants to return to NSW to do the Opportunity Class Placement Test. However, there are three different procedures available for interstate and overseas applicants, depending on the applicant’s circumstances.

Procedure 1: Applicants temporarily living interstate/overseas who intend to return to NSW  for their child to sit the Opportunity Class Placement Test
  1. Parents apply online during the application period (between 30 April 2019 and 17 May 2019).
  2. You must indicate on the online application where in NSW you will be at the time of the test so that a local test centre can be allocated.
  3. Student returns to NSW to sit the Opportunity Class Placement Test held on 31 July 2019.

OR

Procedure 2:  Applicants temporarily living interstate/overseas who are unable to return to NSW for their child to sit the Opportunity Class Placement Test and the child did not attend Year 4 in a NSW primary school
  1. Parents apply online during the application period (between 30 April 2019 and 17 May 2019).
  2. Download the Report of Academic Merit and arrange, at your own expense, for individual and standardised testing of your child by a registered psychologist or other qualified practitioner. (Note: The High Performing Students Team is unable to make recommendations)
  3. Submit the completed Report of Academic Merit to the High Performing Students Team by the test date (i.e. 31 July 2019).

OR

Procedure 3:  Applicants temporarily living interstate/overseas who are unable to return to NSW for their child to sit the Opportunity Class Placement Test but who attended a NSW primary school during Year 4

If you are living outside NSW temporarily but your child was in Year 4 in NSW and the student has school assessment scores which can be moderated, your child can be considered through the illness/misadventure process.

  1. Parents apply online during the application period (between 30 April 2019 and 17 May 2019).
  2. Download the Illness/misadventure request.
  3. Submit the Illness/misadventure request to the High Performing Students Team by the due date shown on the application.

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