Health and Development Participation Grant Program

The Health and Development Participation Grant Program (HDP Grant Program) aims to increase awareness of and engagement with the Health and Development Checks in Early Childhood Education Program (HDC Program).  

The HDC Program began rolling out in 2023, providing free health and development checks to 4-year-old children within early childhood education and care (ECEC) settings.

Key features of the grant

In 2024, eligible approved providers may apply for up to $7,500 in total grant funding in up to 3 categories:

Category 1: Staffing to support the health and development checks program.

Category 2: Suitable space for health and development checks. 

Category 3: Support children’s health and development after the check.   

Key dates

Grant activity Round 1
Applications open 7 February 2024 
Online information session and Q+A 28 February 2024
Applications close   31 March 2024 
Applications assessed   1 April -10 May 2024 
Decision maker’s approval  24 May 2024  
Notification of outcome  31 May 2024  
Grant delivery   June 2024 (prior to 30 June 2024) 
End of grant funding   31 December 2024
Acquittal  by June 2025 
Evaluation commences   July 2025 

Online information session

An online information session was held on Wednesday 28 February. A recording of the session will be available shortly.

Eligibility

To be eligible for the HDP Grant Program, the service must meet all the following criteria: 

  • The service must be an approved provider under the Children (Education and Care Services) National Law Act 2010 (NSW) and be one of the following:
    • not-for-profit community preschool (centre based) 
    • not-for-profit long day care (as identified in the National Quality Agenda IT system, or where sufficient evidence is provided upon request), including a local government managed service 
    • Multifunctional Aboriginal Children’s Service* 
    • Aboriginal Child and Family Centre* 
    • Aboriginal Community Controlled Organisation* 
    • standalone for-profit long day care (defined as for-profit providers operating a single long day care service as identified by the National Quality Agenda IT system) .
  • The service must deliver an early childhood education program to children aged 4 and above.
  • The service must agree to participate in the HDC Program* by the end of 2024**. Services that participated in the HDC Program in 2023 must also participate in the 2024 calendar year to be eligible to apply for the HDP Grant.

 *The HDP Grant is also available to Multifunctional Aboriginal Children’s Services, Aboriginal Child and Family Centres and Aboriginal Community Controlled Organisations that deliver health and development checks through an Aboriginal Community Controlled Health Organisation.

**Approved providers that must delay their participation in the HDC Program beyond the 2024 calendar year due to extenuating circumstances will be considered on a case-by-case basis. The approved provider must show email confirmation from their local health district of their booking to participate in the HDC Program.

Approved providers need to have an active, up to date account in the Early childhood contract management system (ECCMS) and agree to the Terms and Conditions of the HDP Grant Program including the acquittals process. 

Applications

Applications for the HDP Grant Program should be submitted through the SmartyGrants online application system.

A guide is available to help applicants use SmartyGrants at SmartyGrant's help guide for applicants.

Next steps

If you are a prospective applicant for a HDP grant, we encourage you to:

  • read the overview on this page

  • read the detailed program guidelines to understand everything you need to know before applying

  • familiarise yourself with how to apply

  • attend the online information session and Q&A on Wednesday 28 February 2024

  • contact our team with any questions or if you need help.

HDP Grant program guidelines

HDP Grant program FAQs

 

HDP Grant program resources

Application tutorial

Watch a video resource on applying for the Health and Development Participation Grant Program.

Before we begin walking through the application, it's important to note that in SmartyGrants, you can save your progress and return to complete your application at a later time or date. And your application is stored online. Therefore, there's nothing for you to save to your own computer. When you're ready, click start a submission. If you have a SmartyGrants account, you can log in directly using your username and password.

Otherwise you will be asked to create a new account. The first page will take you through an overview of the HDP Grant Program. However, please make sure you have read the full HDP Grant Program guidelines and Terms and Conditions before making your submission. This part of the application must be completed to confirm your service’s eligibility for the HDP grant according to the program guidelines.

Please read through the list carefully and confirm that you meet all of the criteria by checking each of the boxes as appropriate. Note that there are alternative criteria for Multifunctional Aboriginal Children's Services, Aboriginal Child and Family Centres and Aboriginal Community Controlled Organisations that deliver health and development checks. If this is you, please also refer to program guidelines to confirm your eligibility.

This section asks for details of the approved provider of your service. In the first section you will need to provide the details of your Approved Provider. The details you will need are the Approved Provider’s address, which may be different from the address of your service. The Approved Provider’s Australian Business Number, or ABN, which has a unique 11 digit number that identifies a business to the government and community.

The Approved Provider ID number as per the National Quality Agenda Information Technology System, often referred to as NQAITS. This will be the number that starts with PR and is followed by 8 numbers and can be found on your Provider Approval certificate or prescribed information displayed at your service. You only need to enter the 8 numbers. You don't need to include the PR at the beginning.

And finally, you will need to include the Approved Provider's legal name. If you are applying on behalf of more than ten services, select Yes. An additional box will appear for you to input the number of services you are applying for. For example, 11. And the service approval numbers for each of those services. These will be the numbers as per NQAITS and can be found on your Service Approval certificate or prescribed information displayed at your service.

Please note that you will only need to enter the eight numbers. You don't need to include the SE at the beginning. If you are only applying on behalf of a single service, click No. You will then be asked to provide your service approval number, which can be found on your Service Approval certificate or prescribed information displayed at your service.

As mentioned earlier, you only need to provide the eight numbers, not the SE at the beginning. Then you will need to provide the service’s legal name, the service’s address, the services, email address, and the service’s phone number. If you are an Approved Provider seeking to apply on behalf of more than one but less than 10 services, you will need to make a separate application for each service.

At this point, the application will ask for some personal details of the person making the application. This is to verify that the person completing the application form is either a) the Approved Provider of the service or the SP-Admin account holder in the early childhood contract Management system (or ECCMS) or b) that the person completing the application is a duly authorised representative of the Approved Provider or the SP-Admin in ECCMS.

The first part of this section will ask for your first name, last name, phone number, email address and role. The following question will ask if you are the Approved Provider and or the SP-Admin account holder of the service’s ECCMS account. If that is the case, select yes. If you are not the Approved Provider or the SP-Admin in ECCMS, select no.

Then you will be asked to verify that you are a duly authorised representative of the Approved Provider or SP-Admin account holder. In this case, this would mean that you're someone who has received permission from your organisation, the Approved Provider, and the ECCMS SP-Admin account holder to submit this application on their behalf. If you are unsure, please speak to your Approved Provider. On this page you will need to confirm which service type your application is for. This includes Multifunctional Aboriginal Children's Services, Aboriginal Child and Family Centres and Aboriginal Community Controlled Organiszations. You will also need to confirm the proportion of children currently enrolled at your service that identify as Aboriginal and/or Torres Strait Islander.

In this section you'll be asked to select which categories of funding you wish to apply for. You may select one or more categories, but do note that selecting more than one category will not result in additional funding being approved. Services will be required to report their progress for every category selected below to the Department of Education. Below you will have 300 words or less to describe how you intend to use the funding.

Please ensure you explain how you intend to use the funding for each of the categories you have selected above. Please note that if your application is successful, it's okay if you spend your funding in a different way than what you have set out in this application. When it comes time to go through the acquittals process, you will just need to report on how you have spent your funds.

On this final page, you will be asked to give permission for the Department to provide contact details to the Program Manager at the Local Health District the service is located in for the purpose of arranging participation in the Health and Development Checks Program. You will then be asked, as an Approved Provider or as a duly authorised representative, a) to confirm you have read and accept the terms of the HDP Grant Program Terms and Conditions and other associated conditions and b) to accept that any use of Category 2 HDP Grant funds to transport children to a local venue to participate in the program must abide by the New South Wales Regulatory Framework.

Once you have completed this step, you will be asked to review your submission before finalising. If you have any issues submitting your application or if you have accidentally submitted your application before finishing, please contact our Health and Development Checks team at earlychildhooddevelopment@det.nsw.edu.au

And if you have any issues using the SmartyGrants website, you can visit http://applicanthelp.smartygrants.com.au/help-guide-for-applicants for an explanation of the essential steps you need to take to complete and submit your application form.

Recommended professional learning

Download our list of recommended professional learning (PDF 80KB) that ECEC services may wish to engage with using the HDP Grant funding.

Category:

  • Early childhood education

Business Unit:

  • Early Childhood Outcomes
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