How to use Scout

How to access and navigate Scout apps and the reports within them.

Viewing apps and reports

For information on registration or how to access Scout, see the Registration and Support page.

Scout Apps are essentially folders that contain related reports and information.

Scout Reports are organised within Apps.

Apps can also contain other features, including summary information, useful links and videos. Selecting an app tile will launch the app.

View all apps

When you log into Scout, 'Recommended' apps will appear at the top of the home screen, followed by 'Recently used' apps.

To see all Apps available to you, select the Apps button on the left-hand side of the screen.

Alternatively, you can search for the app in the search bar at the top centre of the window.

Image: View all apps and search for apps

Scout welcome pages

When you launch an app, the default page will be the app’s Welcome page.

Welcome pages contain useful information and are divided into four main sections:

  1. Links to resources and support options
  2. A brief explanation of the information provided in the app
  3. A summary of the report categories in the navigation pane
  4. An animation overview of the app (on some homepages)
Screenshot of the Scout welcome page in the NAPLAN app with corresponding numbers to the list above. Screenshot of the Scout welcome page in the NAPLAN app with corresponding numbers to the list above.
Image: Example of a Scout welcome page

Scout navigation pane

Use the navigation pane on the left of the screen to view all reports within the selected app.

Note that some reports have a down arrow icon in the title, indicating more views or reports within that heading.

Select the down arrow to reveal or hide the options.

Screenshot of NAPLAN app with the different reports circled. Screenshot of NAPLAN app with the different reports circled.
Image: Selecting reports from the Scout side navigation pane

Report explanations

Each Scout report will have a link to its own 'Report explanation' in the top navigation bar.

Report explanations provide context about the benefits to users, source of data, instructions on using the report and points to consider when analysing the data.

View a list of all report explanations here.

Slicers enable you to filter a Scout report to different selection criteria.

Using slicers

What are slicers?

Slicers allow you to filter, or ‘slice’, the information in a report to look at a smaller subset of data.

In Scout, slicers are drop-down menus at the top of each report.

Step 1 and Step 2 slicers

Step 1 slicers are mandatory and require a valid selection for the report to generate.

Step 1 options are not identical across all Scout reports, but they will similarly allow for a high-level view of data.

Step 2 slicers are optional and allow you to view a subset of your Step 1 selection.

For example, you can select a particular student group or a specific class that you teach.

Alternatively, you might want to look at the data for students sliced by Scholastic Year, Gender, Aboriginality, or EAL/D status. Where this information is available, you can use Step 2 slicers to look only at that grouping.

Step 2 slicers generally default to a selection of All.

Image: Slicers are at the top of Scout reports

Making multiple selections

When using the slicers, you often have the option to multi-select, which means selecting more than one option.

Holding down the control key (CTRL – Windows) or command key (CMD – Mac) while selecting allows you to make multiple selections simultaneously.

  1. The slicer selection field will indicate that you have made multiple selections.
  2. The checkbox indicates that a slicer option has been chosen.
Image: Making multiple selections in slicers

Clearing slicers selections

To clear selections from filters or slicers, select the eraser button that appears when you hover over the slicer.

Screenshot showing how to clear selected filters Screenshot showing how to clear selected filters
Image: Clear selections from a selected slicer

If you wish to remove all selections you have made and return to the initial view of the report, select the back arrow button in the top right-hand corner of the report, then select ‘Reset’.

Note: Your selections are remembered by the system even if you log out and start a new session. Always 'reset' the slicers when opening a Scout report.

Screenshot showing how to Reset to default Screenshot showing how to Reset to default
Image: Reset all filters to default

If you still cannot see data in your report, please get in touch with the Scout support team.

A guide on how to interpret charts and tables in Scout reports.

Analysing charts and tables

Scout reports contain various types of charts and tables to help you view data and information in a visually meaningful way and support your understanding of the information in a report.

Hover for more information

Due to the scale of some graphs, it can be difficult to gain a precise understanding of the data.

By hovering over any chart segment, a pop-up box of summary information will appear in which the details of each grouping are visible.

Image: Hover over segments of charts for more information

View as a table

If you prefer to access information in a table format, hover over the top right-hand corner of the graph or chart to reveal an ellipsis (three dots).

Select the ellipsis (...) and then select ‘Show as a table’.

This will take you to a new view, which provides the information in table form.

Image: Select 'Show as a table' from the 'More Options' menu

Cross-highlighting

You can use cross-highlighting to view data subsets, enabling easy comparison across all charts in the report.

The cross-highlighting function is particularly useful in a report with several graphs and/or tables. By identifying a specific focus item on one graph or table, you will see it reflected across the remaining graphs and tables in the report.

Select any column on a chart to trigger cross-highlighting.

To clear your selection, select the item again.

Holding down the control key (ctrl - Windows) or command key (cmd - Mac) on your keyboard allows you to select multiple items to cross-highlight at once.

Image: Select columns in charts to trigger cross-highlighting

Vertical scrolling

Some Scout reports contain vertical scrolling, allowing you to access further information within the same report.

You can hover over the scroll bar and use the scrolling function on your mouse, or you can select and hold the grey scroll bar and pull it down to scroll.

Image: Use the scroll bar to reveal more information

Sorting tables

From the 'More options' menu, select ‘Sort by’ and choose from the different sorting options in the dropdown menu. These may vary depending on the type of chart.

Filter icon

When you hover over charts or tables in Scout, a menu of options will appear on the top right-hand side.

From this menu, hover over the 'Filter' icon to see a list of the chosen filters or slicers affecting that chart or table.

Image: Filter icon

Focus mode

Enlarge individual charts or tables within a report by selecting the ‘Focus mode’ icon on the top-right side of the chart.

Image: Selecting focus mode on charts and tables

Exporting for further analysis

When you hover over a chart or table, select the three dots or ellipsis (...) icon that appears in the top-right corner. This is the ‘More options’ menu.

Select ‘Export data’ to export the selected table to an Excel file. This function is not available on every report.

Screenshot highlighting how to export data for further analysis Screenshot highlighting how to export data for further analysis
Image: Exporting data for further analysis

Scout users have responsibilities when accessing and sharing information found within Scout reports.

Data privacy

Scout contains confidential information, such as student and staff details, that should not be accessed by unauthorised users. It is important to remember to log out of Scout if you are no longer using it or if you walk away from your computer.

This is particularly important if you are viewing reports in a space with students around.

This practice aligns with the Data Privacy responsibilities of all Scout users – ensuring that confidential information, in any form, cannot be accessed by unauthorised people.

For more information, see the Scout terms of use.

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