Schools Catalogue Information Service – SCIS

What is SCIS?

Schools Catalogue Information Service (SCIS) is a business unit of Education Services Australia that provides cataloguing services to school libraries across Australia and New Zealand. The NSW agency of SCIS provides this service to all NSW and ACT public schools, Catholic and independent schools. SCIS records are created to a set national standard for the school environment that include SCIS Subject headings and Schools Online Thesaurus headings. The SCIS NSW agency is here to support teacher librarians, library assistants and school support officers to access quality resource records and provide professional cataloguing advice.

Subscription

All NSW Department of Education schools use SCIS for cataloguing via Oliver. Subscription is automatic for all NSW public schools, so no additional purchases of any SCIS products is necessary. All cataloguing enquiries should be directed to SCIS NSW.

How to send physical resources

  1. Make a list of your resources
  2. Include the list with the resources
  3. Include your return address and contact details
  4. It is essential that resources are packed securely and in an appropriately sized package to prevent damage during transit.
  5. Post your resources
When using Australia Post When using a courier or personal deliveries
NSW SCIS Cataloguing
Learning Systems
NSW Department of Education
Locked Bag 53
DARLINGHURST NSW 1300

NSW SCIS Cataloguing
Learning Systems
NSW Department of Education
Level 1, 1 Oxford Street
DARLINGHURST NSW 2010

Cost

  • Schools are responsible for the cost of postage to SCIS NSW.
  • SCIS NSW will return the resources via Australia Post.
  • Parcels must be under 16 kg weight – this is an Australia Post requirement.
  • Schools must arrange their own return via courier if this is preferred method.

Other resources

If it is an e-resource or digital resource such as an EBook or streamed video, email SCIS NSW with the details.

Further information

  • Resources returned with the SCIS number are annotated in pencil on the flyleaf or title page of books.
  • Audio visual and electronic resources are returned with a printed copy of the SCIS MARC record.
  • SCIS numbers can help in searching for an item when an ISBN is not present in retrieving a MARC records from SCISWeb.

To clarify any of these matters or to check the progress of your resources please contact us.

Troubleshooting

When a resource does not have an ISBN, ISSN or ISMN, perform an advanced search on SCISWeb OPAC, by title, author, producer, director or editor, to identify if there is a matching catalogue record. If found, note the SCIS number. SCIS numbers can be used to order MARC records in SCISWeb Create orders, or by using the SCIS field in Oliver Z-Cataloguing.

When publishers use the same ISBN for a number of resources search SCIS OPAC to find your resource and then order the SCIS record by SCIS number.

In some cases the barcode on the back of resources scans incorrectly. When this happens you should check the ISBN that you have scanned with the publisher’s details inside the resource. If there is a discrepancy please manually type the number.

Further reading and resources

  • The Education Services Australia (ESA) SCIS Data Help provides a quick introduction to using SCIS Data for ordering catalogue records.
  • SCIS Connections, is a quarterly newsletter produced by the Schools Catalogue Information Service at ESA.

Need help?

For any other queries, email scisnsw@det.nsw.edu.au or contact

Judy Engall
Librarian
judy.engall@det.nsw.edu.au
02 9266 8656

Chris Hyne
Librarian
christine.hyne@det.nsw.edu.au
02 9266 8928

Jenny Avery
Library Technician
jenny.avery@det.nsw.edu.au
02 9266 8919

Euan Schaewel
Library Assistant
euan.schaewel@det.nsw.edu.au
02 9266 8958

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