Transcript for how to submit an Expression of Interest

- [Instructor] This video shows you how to register an Expression of Interest for a grant using the Community Languages Schools Program Portal. Please review the information for new schools on our webpage so you have all the correct details and document files ready before you start. It's important to have everything you need handy, as this online registration process does not allow you to stop and save along the way. This means if you can't finish your Expression of Interest in one sitting, you'll need to restart from the beginning. It's best to use Google Chrome as your web browser. This process should take you approximately 20 to 30 minutes to complete. Please note that all fields marked with the red asterisk are mandatory, so you won't be able to progress unless these are complete. Go to the Community Languages Schools Program Portal link from our webpage, and once you are on the landing page, click Expression of Interest to register your Organisation details. Here, you should double check that you have all the information required, and if you're ready to start, click next. Add your Organisation name. This should be entered exactly as it appears on the Australian Business Register. Add your ABN number. Make sure you don't include any spaces in the number, or an error message will appear. Click next. Add your Organisation's details, including incorporation number, incorporation legal status using the dropdown list, year of registration, date of establishment. Use the calendar icon to select year, then month, then day. Add public liability, workers' compensation details. Add language using the dropdown list, and Organisation website address if you have one. You can then answer these questions. Add your Organisation's street address details. Select the state electorate from the dropdown list. Check that all these details are correct, and click next. Add the key contact details for your Organisation. Please note you can't repeat names, phone numbers, or email addresses for any of these contacts, or an error message will show and you won't be able to proceed. These are Head of Organisation. This person will receive the portal login details. Coordinator of language program, public officer. Click next. Add your Organisation's bank details. Add the school location details. Start typing the school location in the Location Search text box. Then click in the Location field to choose your school location name from the dropdown list. Check the box to choose the school location contact person and add their address details, or you can add a new contact for your community language school location. Add class dates, number of classrooms, and term details. Add the weekly schedule for classes, including start and end times, noting that these should be outside of regular school hours. Click next. The last step is to upload copies of all the required documents. The guide shows you how to name your files so they can be easily uploaded. These documents include ABN, Constitution, Certificate of Incorporation, Public Liability Insurance Policy, Syllabus or Teaching Program, bank details, Workers' Compensation details or Exemption documents. Once you've uploaded this successfully, if you are ready to submit, review the declaration and the certification, then submit to complete your application. Your registration for an Expression of Interest is now complete. The outcome of your application will be emailed to the Head of Organisation. Thanks for watching.

Transcript for how to complete a Specific Project Grant application

- [Instructor] This video will show you how to apply for a Specific Project Grant using the Community Languages Schools Program Portal. Before you begin, please read about the Specific Project Grant on our webpage so you have everything ready before you start. It's a good idea to prepare answers to the longer questions supporting your application in a Word document in advance. This is easier and will save time when you add these later. These questions are at the end of the guide on our webpage. To get started, go to the Community Languages Schools Program Portal page and log into your account using your user email and password. Go to the Specific Project Grant application web tile and click Read more & Apply. Make sure you've read and understood the Specific Project Grant criteria, including what your project must do and what your project should cover. If you're ready to begin your application, click apply and then click next. This application process includes the following sections, Organisation Information, Project Details, plus upload any supporting documents. You're able to save your progress along the way so you can log in again later to resume your application as long as it's submitted before the closing date. Click the blue button to work through each section. The organisation information on this page is in read-only format for review. Check all these details. If everything is up to date and there are no missing fields, confirm the contact details for the Head of Organisation are current, and verify the information above is correct. Then click submit. Or, if any fields are incorrect, out of date, or incomplete, complete the online form by clicking on the link. When these details have been updated on the portal, your Head of Organisation or licence holder will receive an email. Then return to check all has been updated correctly to verify and save to complete this section. Enter the details of your project, including project name, project type, purpose, choosing an option from the dropdown list. Enter the total amount requested, then complete all other required information about your project. Confirm if your Organisation has been supported by a Specific Project Grant previously. If you choose yes, you'll need to add the details for each year of all other previously approved Specific Project Grants. Click the Add button if you need to include another year. Here, you can use the answers from the Word document which you prepared earlier, covering the consultation and research you've undertaken to identify the need for this project. Your project described in detail, and how it will benefit your students and teachers. Now, add the details for each step and activity of the project plan. Your application should cover what needs to be done, when and who will do it, their relevant experience, plus a detailed cost estimate. If you're adding more than one responsible person, use a comma to separate the names. To enter a new step, click the Add button. When you're done, click next. Now you need to provide a detailed breakdown of the project's projected Income and Expenditure using the table shown. Check the box to verify that all the information is correct. Then click submit. The final step is to upload any documents supporting your application. Check the box to verify that all the information is correct. Then click submit. If you are ready to submit, review the declaration and the certification. Complete the details of person responsible for management of this grant. Then submit to complete your application. A Your Application Has Been Submitted message will display. Click finished. The outcome of your application will be emailed to the Head of Organisation. Remember, if you haven't managed to complete your grant application, you can resume from the My Draft Applications link from your login screen. Thanks for watching.

Transcript for how to nominate a student for a Minister's Award

- [Narrator] This video shows you how to submit a Minister's Award nomination on the Community Languages Schools Program Portal. It's best to use Google Chrome as your web browser. This process should take you about 20 to 30 minutes to complete. Before you begin, please take a few minutes to visit our website to read about the Minister's Award, what you need to apply and how nominations are assessed. It's a good idea to prepare answers to the longer questions supporting your student's nomination in a Word document in advance. This is easier and will save time when you add these later. You can find these questions at the end of this guide. Log in to your account with your user email and password. Go to the Minister's Awards web tile and click Read More and Apply. Once you've reviewed the Minister's Award details and are confident that you have all you need handy, click Apply to start your nomination. Choose the nomination category for your student, Junior or Senior. Start typing your school name. You'll see a list of your schools showing in the dropdown. Start typing the student's name in the student name field. Select their name from the dropdown list. Add their address details. Use the dropdown to select the year the student is enroled and how many years the student has been studying. Add the name of their teacher. Then select yes or no to confirm if the student has previously received a Minister's Award. Check all the details are correct and click Save and Proceed. Add parent or caregiver name and their contact details. You will need to add the details of at least one parent or caregiver. Click save and proceed. Add the details of the nominator for this award, noting that the nominator must be a current teacher or management committee member. Add the coordinator of the language program. Add the name of the student's mainstream school which they attend Monday to Friday. Again, you choose the name from a dropdown list. Add the name of the principal of the student's mainstream school, and the email contact. Add the student's community language proficiency level from the dropdown list. You can check the proficiency descriptors in the link provided. Click save and proceed. On this page, you'll be adding the details to support your student's nomination. Here's where you can use the answers to longer questions from the Word document, which you prepared earlier. I'll just be adding sample text just to show the process. These sections describe the student's commitment to community language study, participation in language and cultural activities, and other additional qualities. Then complete the checklist by selecting yes or no for each of the five questions. Once these sections are completed, check all the details are correct and click Submit. You will then see a confirmation message that your nomination has been submitted. If you need to review or unsubmit your nomination, you can do this as long as it's before the closing date. On this page, you can either resume or unsubmit a nomination. To resume a draft nomination, simply click the Resume button and you can take up where you left off last time. Or click the display button to see the nomination details that you've entered so far. If you've already submitted your nomination and want to withdraw it, click the Unsubmit button. A message will show on screen confirming that the nomination has been unsubmitted. Remember, the review and unsubmit functions are only available prior to the application closing date. Thanks for watching.