Teacher staffing entitlements
Direction and guidance on the staffing entitlements for primary, secondary, central and community schools, as well as schools for specific purposes, intensive English and distance education centres.
Audience
All principals, school administration managers, business managers and school executives.
| Version | Date | Description of changes | Approved by |
|---|---|---|---|
| V01.0.0 | 22/01/2026 | Under the 2023 Policy and procedure review program, new policy document.Tthe following has been included:
Hospital Schools, Education and Training Units in Juvenile Justice Centres and Environmental Education Centres were removed as they are covered under schools for specific purposes. |
Chief Operating Officer |
About the policy
Under the Workforce planning and management policy, the department is committed to maintaining a capable, well-managed and sustainable workforce, and delivering educational services of the highest quality by ensuring the right people and plans are in place to deliver the best outcomes for our communities.
The department allocates permanent staff resources based on formula determined by student enrolment and school type.
Principals are provided an annual report confirming formula-driven permanent staff entitlement to support resource planning and allocation.
What needs to be done
The department provides every school with a centrally identified staffing entitlement based on student enrolment numbers and other factors dependent on school type.
This procedure references the formulae used to calculate the Teacher staffing entitlement for each school type.
The staffing entitlements specific to hospital schools and environmental education centres can be found in section 5. Schools for specific purposes. The staffing entitlements specific to secondary colleges are derived using section 2. Secondary schools entitlement guidance in conjunction with Appendix 1 of the current Staffing Agreement 2024–2029.
1. Primary schools
The teacher staffing entitlement formula for primary schools is the combination of classroom teacher, relief from face-to-face, part-time, teacher librarian and executive allocations. These are shown in section 1.5 Primary staffing schedule (Table 4).
1.1 Principal classification
From the commencement of the 2016 school year, the New Principal Classification Structure was implemented with principal positions classified based on the size of the school and the educational needs of the students who attend. The New Principal Classification Structure is detailed in the Crown Employees (Teachers in Schools and Related Employees) Salaries and Conditions Award 2017.
The New Principal Classification Structure includes 2 levels of teaching principal – TP1 and TP2 (refer to section 1.2 Primary school executive entitlement [Table 2B]). These principals were not part of the opt-in process. Principals with the opt-in choice who did not elect to opt into the New Principal Classification Structure stay on the Old Principal Classification Structure while they remain the principal of that school. The Old Principal Classification Structure classifies primary school principals, including schools with only Kindergarten to Year 2 enrolments, based on whole school enrolments, including regular class enrolments, preschool enrolments and student support enrolments.
Table 1A Old principal classification structure
| Total student enrolment | Principal classification |
|---|---|
| 160-300 | PP4 |
| 301-450 | PP3 |
| 451-700 | PP2 |
| 701 or more | PP1 |
1.2 Primary school executive entitlement
Table 1B Primary schools executive entitlement
| Total student enrolment | Deputy principal FTE | Assistant principal FTE |
|---|---|---|
0–112 |
0 |
0 |
113–159 |
0 |
1 |
160–240 |
0 |
2 |
241–420 |
0 |
3 |
421–515 |
0 |
4 |
516–700 |
1 |
4 |
701–1015 |
2 |
4 |
1016–1050 |
2 |
5 |
1051–1275 |
2 |
6 |
1276–1500 |
3 |
6 |
1501–1775 |
3 |
7 |
1776–2050 |
3 |
8 |
2051–2375 |
3 |
9 |
2376 or more |
4 |
9 |
1.3 Primary school executive release
All primary principal positions are non-teaching when enrolments reach 160 students. If this occurs after the actual enrolment return has been submitted, principals should lodge a revised enrolment return on OMSEE once the increased enrolment has been maintained for 5 school days.
Table 2A Primary schools executive release
| Total student enrolment | Release time (FTE) |
|---|---|
0–504 |
0 |
505–1049 |
1 |
1050–1549 |
2 |
1550–2049 |
3 |
2050–2549 |
4 |
2550 or more |
5 |
This is allocated at the time of the actual enrolment return and is not subject to revision throughout the year. Executive release is shown separately on the entitlement report. The executive release is allocated at the principal’s discretion.
Principals of smaller primary schools receive the following release through the school’s global budget. This is not included in the staffing entitlement report.
Table 2B TP1/TP2 principal release smaller primary schools
| Total student enrolment | Release time |
|---|---|
0–15 |
30 days per annum |
16–25 |
32 days per annum |
26–103 |
35 days per annum |
104–159 |
The equivalent of 0.2FTE (41 days) per annum |
1.4 Small school supplementation
Small school supplementation, based on the number of Kindergarten to Year 2 students, is allocated to primary schools as per Table 3 below. This supplementation is also allocated to schools following any revised enrolment return submitted throughout the year.
Table 3 Small school supplementation
| K-6 enrolment | Supplementation | Maximum supplementation |
|---|---|---|
21–25 |
0.042 FTE for each K–2 student |
0.630 FTE |
51 |
0.042 FTE for each K–2 student |
0.630 FTE |
67–77 (K–2 schools only) |
0.042 FTE for each K–2 student |
0.630 FTE |
104–112 |
1 x assistant principal relieving allowance |
1 x assistant principal relieving allowance |
1.5 Primary staffing schedule
The formula is rounded to the next whole number:
- K x 0.0513
- Y1 x 0.0435
- Y2 x 0.0400
- Y3-6 x 0.0333
Kindergarten to Year 6 enrolments only
Table 4A Classroom teachers and relief from face-to-face FTE
| Enrolment | Classroom teachers | RFF |
|---|---|---|
1–25 |
1 |
0.042 |
26–47 |
2 |
0.084 |
48–51 |
2 |
0.084 |
52–70 |
3 |
0.126 |
71–77 |
3 |
0.126 |
78–103 |
4 |
0.168 |
104–129 |
5 |
0.210 |
130–138 |
6 |
0.252 |
139–155 |
6 |
0.252 |
156 and over |
7 (minimum) |
0.294 |
156 and over |
8 |
0.336 |
156 and over |
9 |
0.378 |
156 and over |
10 |
0.420 |
156 and over |
11 |
0.462 |
156 and over |
12 |
0.504 |
156 and over |
13 |
0.546 |
156 and over |
14 |
0.588 |
156 and over |
15 |
0.630 |
156 and over |
16 |
0.672 |
156 and over |
17 |
0.714 |
156 and over |
18 |
0.756 |
156 and over |
19 |
0.798 |
156 and over |
20 |
0.840 |
156 and over |
21 |
0.882 |
156 and over |
22 |
1.008 |
156 and over |
23 |
1.050 |
156 and over |
24 |
1.092 |
156 and over |
25 |
1.134 |
156 and over |
26 |
1.176 |
156 and over |
27 |
1.218 |
156 and over |
28 |
1.260 |
156 and over |
29 |
1.302 |
156 and over |
30 |
1.344 |
156 and over |
31 |
1.386 |
156 and over |
32 |
1.428 |
156 and over |
33 |
1.470 |
156 and over |
34 |
1.512 |
156 and over |
35 |
1.554 |
156 and over |
36 |
1.596 |
156 and over |
37 |
1.638 |
156 and over |
38 |
1.680 |
156 and over |
39 |
1.722 |
156 and over |
40 |
1.764 |
156 and over |
41 |
1.806 |
156 and over |
42 |
1.848 |
156 and over |
43 |
1.890 |
156 and over |
44 |
1.932 |
156 and over |
45 |
1.974 |
156 and over |
46 |
2.058 |
156 and over |
47 |
2.100 |
156 and over |
48 |
2.142 |
156 and over |
49 |
2.184 |
156 and over |
50 |
2.226 |
156 and over |
51 |
2.268 |
156 and over |
52 |
2.310 |
156 and over |
53 |
2.352 |
156 and over |
54 |
2.394 |
156 and over |
55 |
2.436 |
156 and over |
56 |
2.478 |
156 and over |
57 |
2.520 |
156 and over |
58 |
2.562 |
156 and over |
59 |
2.604 |
156 and over |
60 |
2.646 |
156 and over |
61 |
2.688 |
156 and over |
62 |
2.730 |
156 and over |
63 |
2.772 |
156 and over |
64 |
2.814 |
156 and over |
65 |
2.856 |
156 and over |
66 |
2.898 |
156 and over |
67 |
2.940 |
156 and over |
68 |
2.982 |
156 and over |
69 |
3.066 |
156 and over |
70 |
3.108 |
156 and over |
71 |
3.150 |
156 and over |
72 |
3.192 |
156 and over |
73 |
3.234 |
156 and over |
74 |
3.276 |
156 and over |
75 |
3.318 |
156 and over |
76 |
3.360 |
156 and over |
77 |
3.402 |
156 and over |
78 |
3.444 |
156 and over |
79 |
3.486 |
156 and over |
80 |
3.528 |
156 and over |
81 |
3.570 |
156 and over |
82 |
3.612 |
156 and over |
83 |
3.652 |
156 and over |
84 |
3.696 |
156 and over |
85 |
3.738 |
156 and over |
86 |
3.780 |
156 and over |
87 |
3.822 |
156 and over |
88 |
3.864 |
156 and over |
89 |
3.906 |
156 and over |
90 |
3.948 |
Kindergarten to Year 6 and student support enrolments
Table 4B Part-time and teacher librarian FTE
| Enrolment | Teacher value | P/T | T/L |
|---|---|---|---|
1–25 |
1 |
0.084 |
0.084 |
26–47 |
2 |
0.168 |
0.084 |
48–51 |
2 |
0.168 |
0.168 |
52–70 |
3 |
0.168 |
0.168 |
71–77 |
3 |
0.168 |
0.200 |
78–103 |
4 |
0.168 |
0.200 |
104–129 |
5 |
0.200 |
0.200 |
130–138 |
6 |
0.300 |
0.200 |
139–155 |
6 |
0.300 |
0.400 |
156 and over |
7 (minimum) |
0.300 |
0.400 |
156 and over |
8 |
0.300 |
0.400 |
156 and over |
9 |
0.400 |
0.600 |
156 and over |
10 |
0.400 |
0.600 |
156 and over |
11 |
0.500 |
0.600 |
156 and over |
12 |
0.500 |
0.600 |
156 and over |
13 |
0.500 |
0.800 |
156 and over |
14 |
0.600 |
0.800 |
156 and over |
15 |
0.600 |
0.800 |
156 and over |
16 |
0.700 |
0.800 |
156 and over |
17 |
0.700 |
0.800 |
156 and over |
18 |
0.800 |
1.000 |
156 and over |
19 |
0.800 |
1.000 |
156 and over |
20 |
0.800 |
1.000 |
156 and over |
21 |
0.900 |
1.000 |
156 and over |
22 |
0.900 |
1.000 |
156 and over |
23 |
1.000 |
1.000 |
156 and over |
24 |
1.000 |
1.200 |
156 and over |
25 |
1.100 |
1.200 |
156 and over |
26 |
1.100 |
1.200 |
156 and over |
27 |
1.100 |
1.200 |
156 and over |
28 |
1.200 |
1.200 |
156 and over |
29 |
1.200 |
1.200 |
156 and over |
30 |
1.300 |
1.200 |
156 and over |
31 |
1.300 |
1.400 |
156 and over |
32 |
1.300 |
1.400 |
156 and over |
33 |
1.400 |
1.400 |
156 and over |
34 |
1.400 |
1.400 |
156 and over |
35 |
1.500 |
1.400 |
156 and over |
36 |
1.500 |
1.400 |
156 and over |
37 |
1.600 |
1.400 |
156 and over |
38 |
1.600 |
1.600 |
156 and over |
39 |
1.600 |
1.600 |
156 and over |
40 |
1.700 |
1.600 |
156 and over |
41 |
1.700 |
1.600 |
156 and over |
42 |
1.700 |
1.600 |
156 and over |
43 |
1.800 |
1.600 |
156 and over |
44 |
1.800 |
1.600 |
156 and over |
45 |
1.800 |
1.800 |
156 and over |
46 |
1.900 |
1.800 |
156 and over |
47 |
1.900 |
1.800 |
156 and over |
48 |
1.900 |
1.800 |
156 and over |
49 |
2.000 |
1.800 |
156 and over |
50 |
2.000 |
1.800 |
156 and over |
51 |
2.000 |
1.800 |
156 and over |
52 |
2.100 |
2.000 |
156 and over |
53 |
2.100 |
2.000 |
156 and over |
54 |
2.100 |
2.000 |
156 and over |
55 |
2.200 |
2.000 |
156 and over |
56 |
2.200 |
2.000 |
156 and over |
57 |
2.200 |
2.000 |
156 and over |
58 |
2.300 |
2.000 |
156 and over |
59 |
2.300 |
2.200 |
156 and over |
60 |
2.300 |
2.200 |
156 and over |
61 |
2.400 |
2.200 |
156 and over |
62 |
2.400 |
2.200 |
156 and over |
63 |
2.400 |
2.200 |
156 and over |
64 |
2.500 |
2.200 |
156 and over |
65 |
2.500 |
2.200 |
156 and over |
66 |
2.500 |
2.400 |
156 and over |
67 |
2.600 |
2.400 |
156 and over |
68 |
2.600 |
2.400 |
156 and over |
69 |
2.600 |
2.400 |
156 and over |
70 |
2.700 |
2.400 |
156 and over |
71 |
2.700 |
2.400 |
156 and over |
72 |
2.700 |
2.400 |
156 and over |
73 |
2.800 |
2.600 |
156 and over |
74 |
2.800 |
2.600 |
156 and over |
75 |
2.800 |
2.600 |
156 and over |
76 |
2.900 |
2.600 |
156 and over |
78 |
2.900 |
2.600 |
156 and over |
79 |
3.000 |
2.600 |
156 and over |
80 |
3.000 |
2.800 |
156 and over |
81 |
3.000 |
2.800 |
156 and over |
82 |
3.100 |
2.800 |
156 and over |
83 |
3.100 |
2.800 |
156 and over |
84 |
3.100 |
2.800 |
156 and over |
85 |
3.200 |
2.800 |
156 and over |
86 |
3.200 |
2.800 |
156 and over |
87 |
3.200 |
3.000 |
156 and over |
88 |
3.300 |
3.000 |
156 and over |
89 |
3.300 |
3.000 |
156 and over |
90 |
3.300 |
3.000 |
1.6 Relief from face-to-face teaching
Full-time primary classroom teachers are entitled to 2 hours (0.084 FTE) of relief from face-to-face teaching each week.
Regular classroom teachers: 0.042 FTE of this entitlement is derived from the Relief from Face to Face (RFF) formula allocation and the remaining 0.042 FTE is derived from the part-time and teacher librarian allocations.
Teachers entitled to RFF:
- permanent full-time and permanent part-time teachers
- temporary full-time and temporary part-time teachers
- casual full-time teachers who are teaching the same class continuously for 5 days or more
- teaching executive staff who are entitled to the same RFF as classroom teachers.
Permanent part-time or temporary part-time teachers are entitled to pro-rata of the face-to-face allocation of full-time teachers.
Teachers of support classes in regular schools are provided with a separate allocation for relief from face-to-face teaching.
Teacher special education includes support classes for MCC, IM, IO, IS, PD, ED, AU and BD.
| Position type | Relief from face-to-face teaching entitlement | FTE supplementation | Executive release |
|---|---|---|---|
Teacher special education |
Yes |
0.084 |
0 |
Teacher hearing |
Yes |
0.084 |
0 |
Teacher vision |
Yes |
0.084 |
0 |
Teacher early intervention |
0 |
0.084 |
0 |
Teacher itinerant hearing |
Yes |
0 |
0 |
Teacher itinerant vision |
Yes |
0 |
0 |
Assistant principal special education (teaching executive) |
Yes |
0.084 |
0.042 |
Assistant principal inclusion and support (teaching executive) |
Yes |
0.084 |
0.200 |
Assistant principal itinerant hearing (teaching executive) |
No |
0 |
0.336 |
Assistant principal itinerant vision (teaching executive) |
No |
0 |
0.336 |
Deputy principal inclusion and support (non-teaching executive) |
No |
0 |
0 |
All itinerant teachers (for example, vision and hearing, have a release entitlement of 0.084 (2 hours) per week. However, this is NOT given to the base school – the teachers simply do not teach for these 2 hours per week and their caseloads take this into account.
The principal will be advised if there are any instances of a teaching executive position becoming a non-teaching role. Any teaching executives who are not on class will be managed at the school level. This is at the principal's discretion and needs to be managed through the school's budget.
2. Secondary schools
A school's secondary teacher staffing entitlement is the total of:
- general scale entitlement: Years 7 to 10, that is, general scale lower (GSL)
- general scale entitlement: Years 11 to 12, that is, general scale upper (GSU)
- part-time students' formula entitlement
- allowances and supplements.
2.1 Principal classification
From the commencement of the 2016 school year, the New Principal Classification Structure was implemented with principal positions classified based on the size of the school and the educational needs of the students who attend. The New Principal Classification Structure is detailed in the Crown Employees (Teachers in Schools and Related Employees) Salaries and Conditions Award 2017.
Principals who did not elect to opt into the New Principal Classification Structure stay on the Old Principal Classification Structure while they remain the principal of that school. The Old Principal Classification Structure classifies the secondary school principal on whole school enrolments, including regular class enrolments, student support enrolments, distance education enrolments (DEC) and intensive English centre enrolments (IEC).
Table 5 Old principal classification structure
| Total student enrolment | Principal classification |
|---|---|
1–900 |
PH2 |
More than 900 |
PH1 |
Secondary principals are non-teaching.
2.2 General scale entitlement
General scale lower entitlement: Years 7 to 10
The teacher entitlement for Years 7 to 10 is established by multiplying the total number of students in Years 7 to 10 (excluding those enrolled in approved support classes, IEC and DEC) by 0.05272.
General scale upper entitlement: Years 11 to 12
The teacher entitlement for Years 11 to 12 is determined from the total student enrolment in Years 11 to 12 per Table 6.
Total student enrolment is the total of full-time and the equivalent part-time student enrolments.
Full-time student enrolments in Years 11 to 12
The Years 11 to 12 general scale entitlement calculation is rounded to one decimal place and then added to other school entitlements.
Full-time Year 11 students are those studying 12 or more school delivered units or a combination of school delivered units (including vocational education and training [VET] units) and non-school delivered VET units.
Full-time Year 12 students are those studying 10 or more school delivered units or a combination of school delivered units (including VET units) and non-school delivered VET units.
Except for VET units, externally provided courses cannot be counted in the 12 units required for full-time enrolment in Year 11 or 10 units for full-time enrolment in Year 12.
Table 6 General scale entitlement
| Total student enrolment | Teacher entitlement FTE |
|---|---|
0–30 |
0.129 for each student |
31–50 |
3.9 plus 0.097 for each additional student over 30.0 |
51–70 |
5.8 plus 0.079 for each additional student over 50.0 |
71–110 |
7.4 plus 0.069 for each additional student over 70.0 |
111–210 |
10.2 plus 0.053 for each additional student over 110.0 |
More than 210 |
15.5 plus 0.058 for each additional student over 210.0 |
2.3 General scale upper entitlement – part-time Years 11 to 12 students
A student in Years 11 to 12 is part time if the student is enrolled in less than 12 units of study (Year 11) or 10 units of study (Year 12) of school delivered units (including VET units) or non-school delivered VET units. This may include students accumulating their HSC under Pathways or students repeating some Year 12 courses.
Students undertaking courses external to the school such as distance education, the Open High School, the Saturday School of Community Languages or other external providers are considered as part-time students if they are studying less than 12 units in Year 11 or less than 10 units in Year 12 when these courses are excluded from their pattern of study.
External VET units studied are added to the total school delivered units for the allocation of executive staff, SASS entitlements, concessional allowance, careers and library entitlements and principal classification.
The factors in the following tables are used to convert part-time student enrolments to equivalent full-time student enrolments.
Table 7 General scale upper entitlement – part-time students
| Number of units studied | Year 11 FTE student enrolment | Year 12 FTE student enrolment |
|---|---|---|
12 |
1.000 |
1.000 |
11 |
0.924 |
1.000 |
10 |
0.848 |
1.000 |
9 |
0.772 |
0.772 |
8 |
0.696 |
0.696 |
7 |
0.620 |
0.620 |
6 |
0.544 |
0.544 |
5 |
0.468 |
0.468 |
4 |
0.391 |
0.391 |
3 |
0.315 |
0.315 |
2 |
0.239 |
0.239 |
1 |
0.163 |
0.163 |
Where there is more than one part-time student, calculate the equivalent full-time student enrolment by multiplying the number of students by the corresponding factor for the number of units each student is studying and adding these together for the total.
For example: 4 part-time students, 2 studying 6 units and the other 2 studying 8 units; the equivalent full-time student enrolment is (2 x 0.544 + 2 x 0.696) = 2.480.
The equivalent full-time student enrolment is added to the full-time enrolment before calculating the Years 11 to 12 general scale entitlement. The equivalent full-time student value is rounded to one decimal place.
2.4 Deputy principal and executive allowance
Executive allowance covers the non-teaching periods of the promotion’s positions.
An allowance of 1.0 FTE is provided for the principal. The allocations for deputy principals and head teachers are detailed below.
An additional 0.4 FTE executive allowance is allocated to schools with 1400 or more students.
Table 8 Deputy principals and executive allowances
| February (actuals) enrolment | Number of deputy principals and release |
|---|---|
0–149 |
0 |
150–599 |
1 deputy principal with 0.5 FTE release |
600–699 |
1 deputy principal with 0.8 FTE release |
700–1399 |
2 deputy principals with 0.5 FTE release each |
1400–2099 |
3 deputy principals with 0.5 FTE release each |
2100 or more |
4 deputy principals with 0.5 FTE release each |
Executive release is allocated to head teachers at 0.2 FTE to each head teacher.
Head teachers are allocated to schools based on the number of teachers (FTE). The number of classroom teachers does not include:
- distance education teachers
- virtual selective school teachers
- teachers in intensive English centres
- itinerant teachers
- teachers of substitute care
- support teachers supervised by a head teacher support
- HSLOs
- district school counsellors
- unique and emergent teacher supplementation.
Table 9 Head teachers and executive allowances
| Number of secondary teachers (FTE) | Ratio of head teachers to secondary teachers |
|---|---|
0–21 |
1 head teacher for every 5 teachers |
More than 21 |
1 head teacher for every 5.98 teachers |
Head teacher entitlements are rounded to the nearest whole number. Each secondary school has a base allocation of one head teacher position. Each new and developing secondary school is provided with 4 head teacher positions.
2.5 Concession and library allowances
A concession allowance of 0.1 FTE per 100 (or part thereof) of the total school enrolment (Years 7 to 12) is provided to cover a range of functions by teachers and executives in the school. Examples include religious education supervision, student welfare, sports organisation, choir, orchestral work or debating.
Table 10 Library allowances for secondary schools
| Years 7–12 enrolment | Teacher FTE |
|---|---|
1–1200 |
1.0 |
1201–1250 |
1.2 |
1251–1599 |
1.4 |
1600 or more |
2.0 |
2.6 Career education allowances
Table 11A High schools excluding developing
| School enrolment | Teacher FTE |
|---|---|
1–1300 |
1.0 |
1301–1599 |
1.2 |
1600 or more |
2.0 |
Table 11B Developing high schools
| School enrolment | Teacher FTE |
|---|---|
1–120 |
0.2 |
1201–400 |
0.4 |
More than 400 |
1.0 |
2.7 Learning and support teacher (LaST) allocation
Learning and support teacher allocations are provided to schools by the Inclusive Education team.
2.8 Approved support class supplement
For IM, IO, IS, H, V, P, BD, ED and AU approved support classes, the normal period load of a teacher allocated to a support class is supplemented.
The 0.4 supplement is provided to enable the load of a support class teacher to be retained at 28 periods.
2.9 Smaller school supplement
A further supplement dependent on enrolment is provided to central schools, community schools and smaller high schools. The supplement is determined from the total Years 7 to 10 enrolment. The smaller schools’ supplement allocations are detailed in Table 13.
Table 13 Smaller school supplement
| Years 7–10 Enrolment | Supplement FTE |
|---|---|
1–60 |
1.9 |
61–100 |
2.3 |
101–150 |
2.6 |
151–200 |
3.3 |
201–351 |
3.8 |
352–353 |
3.7 |
354–355 |
3.6 |
356–357 |
3.5 |
358–359 |
3.4 |
360–401 |
3.3 |
402–403 |
3.2 |
404–404 |
3.1 |
405–406 |
3.0 |
407–408 |
2.9 |
409–410 |
2.8 |
411–412 |
2.7 |
413–450 |
2.6 |
451–452 |
2.5 |
453–454 |
2.4 |
455–456 |
2.3 |
457–458 |
2.2 |
459–459 |
2.1 |
460–501 |
2.0 |
502–503 |
1.9 |
504–505 |
1.8 |
506–507 |
1.7 |
508–509 |
1.6 |
510–511 |
1.5 |
512–513 |
1.4 |
514–551 |
1.3 |
552–552 |
1.2 |
553–554 |
1.1 |
555–556 |
1.0 |
557–558 |
0.9 |
559–560 |
0.8 |
561–600 |
0.7 |
601–602 |
0.6 |
603–604 |
0.5 |
605–606 |
0.4 |
607–607 |
0.3 |
608–609 |
0.2 |
610–611 |
0.1 |
612 or more |
0.0 |
0 |
0 |
2.10 Special education entitlement
Teacher special education includes support classes for MCC, IM, IO, IS, PD, ED, AU and BD.
| Position type | Secondary support class supplement | FTE supplementation | Head teacher component FTE |
|---|---|---|---|
Teacher special education |
Yes |
0.400 |
0 |
Teacher hearing |
Yes |
0.400 |
0 |
Teacher vision |
Yes |
0.400 |
0 |
Teacher itinerant hearing |
Yes |
0 |
0 |
Teacher itinerant vision |
Yes |
0 |
0 |
Head teacher special education (teaching executive) |
Yes |
0.400 |
0.200 |
Assistant principal itinerant hearing (teaching executive) |
No |
0 |
0.336 |
Assistant principal itinerant vision (teaching executive) |
No |
0 |
0.336 |
Deputy principal inclusion and support (non-teaching) |
No |
0 |
0 |
Head teacher suspension centre |
Yes |
0 |
0.200 |
All itinerant teachers (for example, vision and hearing) have a release entitlement of 0.084 (2 hours) per week. However, this is NOT given to the base school – the teachers simply do not teach for these 2 hours per week and their caseloads take this into account.
The principal will be advised if there are any instances of a teaching executive position becoming a non-teaching role. Any teaching executives who are not on class will be managed at the school level. This is at the principal's discretion and needs to be managed through the school's budget.
3. Central schools
3.1 Principal classification
From the commencement of the 2016 school year, the New Principal Classification Structure was implemented with principal positions classified based on the size of the school and the educational needs of the students who attend. The New Principal Classification Structure is detailed in the Crown Employees (Teachers in Schools and Related Employees) Salaries and Conditions Award 2017.
Principals who did not elect to opt into the New Principal Classification Structure stay on the Old Principal Classification Structure while they remain the principal of that school. The Old Principal Classification Structure classifies the central school principal on whole school enrolments, including regular class enrolments and student support enrolments.
Table 14 Old principal classification structure
| Total student enrolment | Principal classification |
|---|---|
26–159 |
PC4 |
160–300 |
PC3 |
301–450 |
PC2 |
451–900 |
PH2 |
901 or more |
PH1 |
3.2 Central school executive entitlement – primary
Table 15 Central school executive entitlement
| Minimum enrolment | Assistant principal entitlement FTE |
|---|---|
26 whole school P–12 |
1 |
160 whole school P–12 |
2 |
219 primary P–6 |
3 |
421 primary P–6 |
4 |
To determine the primary executive structure for other assistant principal and deputy principal positions, identify the total primary enrolment preschool to Year 6, then staff in accordance with the primary executive staffing structure. Refer to section 1.2 Primary school executive entitlement (Table 1B).
3.3 Central school secondary deputy principals allowance
The allocation of secondary deputy principals to central schools is based on Table 16.
Table 16 Secondary deputy principals allowance
| Primary enrolment | Secondary enrolment | Number of deputy principals |
|---|---|---|
More than 258 |
0 |
1 |
0 |
More than 150 |
1 |
Scaled primary and secondary enrolments reach a level equivalent to 150 secondary students: secondary enrolments + (0.58 x primary enrolments) = 1 deputy principal.
The allocation of head teachers is on the same basis as secondary schools, with at least one head teacher.
Executive release for deputy principals and head teachers is on the same basis as secondary schools.
3.4 Library allowance
The teacher entitlement for a central school is a combination of the primary and secondary teacher entitlements as determined by the respective formulae, except the components detailed below.
Table 17 Library allowance for central schools
| Years 7–12 enrolment | Teacher librarian FTE |
|---|---|
1–45 |
0.3 |
46–110 |
0.4 |
More than 110 |
0.6 |
3.5 Career education allowance
Table 18 Career education allowance
| Years 7–12 enrolment | Teacher FTE |
|---|---|
1–80 |
0.1 |
81–120 |
0.2 |
121–160 |
0.4 |
161–200 |
0.6 |
201–240 |
0.8 |
More than 240 |
1.0 |
3.6 Central schools class 1 executive entitlement
The remaining executive entitlement of a central school class 1 (a central school with a total student enrolment of over 450) is determined separately by the relevant primary and secondary staffing formulae, as if the primary and secondary sections were separate schools, with the exception that the primary principal position is replaced with a primary non-teaching deputy principal position.
4. Community schools
4.1 Principal classification
From the commencement of the 2016 school year, the New Principal Classification Structure was implemented with principal positions classified based on the size of the school and the educational needs of the students who attend. The New Principal Classification Structure is detailed in the Crown Employees (Teachers in Schools and Related Employees) Salaries and Conditions Award 2017.
Principals who did not elect to opt into the New Principal Classification Structure stay on the Old Principal Classification Structure whilst they remain the principal of that school. The Old Principal Classification Structure classifies the community school principal on whole school enrolments, including regular class enrolments and student support enrolments.
Table 19 Old principals classification structure
| Total student enrolment | Principal classification |
|---|---|
1–900 |
PH2 |
More than 900 |
PH1 |
Community school principals are non-teaching.
4.2 Executive entitlement
The executive entitlement of a community school is determined separately by the relevant primary and secondary staffing formulae, as if the primary and secondary sections were separate schools, except that the primary principal position is replaced with a primary non-teaching deputy principal position.
4.3. Teacher entitlement
The teacher entitlement for a community school is a combination of the primary and secondary teacher entitlements, as determined by the respective formulae.
5. Schools for specific purposes
5.1 Principal classification
From the commencement of the 2016 school year, the New Principal Classification Structure was implemented with principal positions classified based on the size of the school and the educational needs of the students who attend. The New Principal Classification Structure is detailed in the Crown Employees (Teachers in Schools and Related Employees) Salaries and Conditions Award 2017.
Principals who did not elect to opt into the New Principal Classification Structure stay on the Old Principal Classification Structure whilst they remain the principal of that school. The Old Principal Classification Structure classifies principals of schools for specific purposes on notional enrolments calculated by multiplying permanent full-time teaching staff (classes) by 30.
Any part-time teaching staff (Staffing Category T or TE) where FTE < 1.00 and the codes in Table 20 are excluded.
Table 20A Codes excluded by staffing category and staff type
| Description | Staffing category | Staff type |
|---|---|---|
Itinerant Categories |
IT, ITE |
various |
Non-Teaching Executive |
E |
various |
Table 20B Codes excluded by staff type
| Description | Staff type |
|---|---|
Careers |
CA |
Community Language Teacher |
CL |
Senior Psychologist, Education |
DGO |
District School Counsellor |
DSC |
English as an Additional Language/Dialect |
ESL |
Home School Liaison Officer |
HSL |
Local Area Relief |
LAR |
QTSS Release |
QTS |
Relief face to face amalgamate |
RFA |
Relief from face-to-face teaching |
RFF |
Substitute Care |
SC |
Unique and Emergent |
SS3 |
Integration |
TI |
SSP Teacher at Ministerial Direction |
AMD |
Teacher Librarian |
TL |
Secondary Specialist |
SS |
Vocational Transition |
VT |
School classification and principal level are then allocated based on notional enrolments as per Table 21.
Table 21 Old principal classification structure
| Notional enrolment | Level of principal position |
|---|---|
160–300 |
PS4 |
301–450 |
PS3 |
451–700 |
PS2 |
701–1015 |
PS1 |
5.2 Executive entitlement
For non-principal executive entitlement, notional enrolments are calculated by multiplying teaching staff FTE x 30.
The codes in the following 2 tables are excluded from the FTE sum.
Table 22A Codes excluded for non-principal executive entitlement by staffing category and staff type
| Description | Staffing category | Staff type |
|---|---|---|
Itinerant Categories |
IT, ITE |
various |
Non-Teaching Executive |
E |
various |
Table 22B Codes excluded for non-principal executive entitlement by staff type
| Description | Staff type |
|---|---|
Careers |
CA |
Community Language Teacher |
CL |
Senior Psychologist, Education |
DGO |
District School Counsellor |
DSC |
English as an Additional Language/Dialect |
ESL |
Home School Liaison Officer |
HSL |
Local Area Relief |
LAR |
QTSS Release |
QTS |
Relief face to face amalgamate |
RFA |
Substitute Care |
SC |
Unique and Emergent |
SS3 |
Integration |
TI |
Non-principal executive entitlement is allocated based on the following table.
Table 23A Non-principal executive entitlement
| Total student enrolment | Deputy principal FTE | Assistant principal FTE |
|---|---|---|
0–112 |
0 |
0 |
113–159 |
0 |
1 |
160–240 |
0 |
2 |
241–420 |
0 |
3 |
421–515 |
0 |
4 |
516–700 |
1 |
4 |
701–1015 |
2 |
4 |
1016–1050 |
2 |
5 |
1051–1275 |
2 |
6 |
1276–1500 |
3 |
6 |
1501–1775 |
3 |
7 |
1776–2050 |
3 |
8 |
2051–2375 |
3 |
9 |
2376 or more |
4 |
9 |
Table 23B Primary schools executive release
| Total student enrolment | Release time (FTE) |
|---|---|
0–504 |
0 |
505–1049 |
1 |
1050–1549 |
2 |
1550 or more |
3 |
The executive release is allocated at the time of the Actual Enrolment Return and is not subject to revision throughout the year. It is shown separately on the entitlement report and is allocated at the principal’s discretion.
5.3 Supplementary staffing schedule
Once there are more than 6 classes within a SSP school, the school is no longer entitled to a part-time allocation.
For classroom teachers 1 to 5:
| Classroom teachers | Part-time FTE | Relief from face-to-face | Librarian FTE |
|---|---|---|---|
1 |
0.084 |
0.084 |
0.084 |
2 |
0.084 |
0.168 |
0.084 |
3 |
0.168 |
0.252 |
0.168 |
4 |
0.168 |
0.336 |
0.168 |
5 |
0.168 |
0.420 |
0.200 |
For classroom teachers 6 to 35:
| Classroom teachers | Relief from face-to-face | Librarian FTE |
|---|---|---|
6 |
0.504 |
0.200 |
7 |
0.588 |
0.200 |
8 |
0.672 |
0.200 |
9 |
0.756 |
0.400 |
10 |
0.840 |
0.400 |
11 |
1.000 |
0.400 |
12 |
1.092 |
0.400 |
13 |
1.176 |
0.400 |
14 |
1.260 |
0.400 |
15 |
1.344 |
0.600 |
16 |
1.428 |
0.600 |
17 |
1.512 |
0.600 |
18 |
1.596 |
0.600 |
19 |
1.680 |
0.600 |
20 |
1.764 |
0.600 |
21 |
1.848 |
0.600 |
22 |
2.016 |
0.800 |
23 |
2.100 |
0.800 |
24 |
2.184 |
0.800 |
25 |
2.268 |
1.000 |
26 |
2.352 |
1.000 |
27 |
2.436 |
1.000 |
28 |
2.520 |
1.000 |
29 |
2.604 |
1.000 |
30 |
2.688 |
1.000 |
31 |
2.772 |
1.000 |
32 |
2.856 |
1.000 |
33 |
3.024 |
1.000 |
34 |
3.108 |
1.000 |
35 |
3.192 |
1.000 |
6. Non schools for specific purposes support entitlements
6.1 Primary schools (PSS Staffing Level)
To calculate the total classes contributing to support executives in primary schools, add PSS codes with category T or TE and exclude those in Table 24.
Table 24 Codes excluded for entitlement to support executive in primary schools
| Description | Staffing category | Staff type |
|---|---|---|
Early Intervention |
SUP |
EI |
Local Area Relief |
SUP |
LAR |
Learning and Support |
SUP |
LST,LSR,LSB,LSP |
Reading Recovery |
SUP |
RR |
Aboriginal students with Learning Difficulties |
SUP |
SA |
Assistant Principal Learning and Support |
SUP |
APU |
Support executive entitlement is allocated based on Table 25.
Table 25 Entitlement to support executive in primary schools
| Number of classes | Entitlement |
|---|---|
3–6 |
Assistant principal (support) |
7 or more |
Deputy principal (support) and replaces assistant principal (support) |
| Position type | Relief from face-to-face teaching entitlement | FTE | Executive release |
|---|---|---|---|
Teacher special education |
Yes |
0.084 |
0 |
Teacher hearing |
Yes |
0.084 |
0 |
Teacher vision |
Yes |
0.084 |
0 |
Teacher early intervention |
0 |
0.084 |
0 |
Teacher itinerant hearing |
Yes |
0 |
0 |
Teacher itinerant vision |
Yes |
0 |
0 |
Assistant principal special education (teaching executive) |
Yes |
0.084 |
0.042 |
Assistant principal inclusion and support (teaching executive) |
Yes |
0.084 |
0.200 |
Assistant principal itinerant hearing (teaching executive) |
No |
0 |
0.336 |
Assistant principal itinerant vision (teaching executive) |
No |
0 |
0.336 |
Deputy principal inclusion and support (non-teaching executive) |
No |
0 |
0 |
All itinerant teachers for example, vision and hearing, have a release entitlement of 0.084 (2 hours) per week. However, this is NOT given to the base school – the teachers simply do not teach for these 2 hours per week and their caseloads take this into account.
6.2 Secondary schools (SSS Staffing Level)
To calculate the total classes contributing to support executives in secondary schools, add SSS codes with category T and exclude those in Table 26.
Table 26 Codes excluded for entitlement to support executive in secondary schools
| Description | Staffing category | Staff type |
|---|---|---|
Local Area Relief |
SUP |
LAR |
Learning and Support |
SUP |
LST, LSR, LSB. LSP |
Literacy and Numeracy Initiative (formally Reading Recovery) |
SUP |
RR |
Aboriginal students with Learning Difficulties |
SUP |
SA |
Assistant Principal Learning and Support |
SUP |
APU |
Support executive entitlement is allocated based on Table 25.
Table 27 Entitlement to support executive in secondary schools
| Number of classes | Entitlement |
|---|---|
3 or more |
Head Teacher SSE (HSU) |
| Position type | Secondary support class supplement | FTE supplement | Head teacher component FTE |
|---|---|---|---|
Teacher special education |
Yes |
0.400 |
0 |
Teacher hearing |
Yes |
0.400 |
0 |
Teacher vision |
Yes |
0.400 |
0 |
Teacher itinerant hearing |
Yes |
0 |
0 |
Teacher itinerant vision |
Yes |
0 |
0 |
Head teacher special education (teaching executive) |
Yes |
0.400 |
0.200 |
Assistant principal itinerant hearing (teaching executive) |
No |
0 |
0.336 |
Assistant principal itinerant vision (teaching executive) |
No |
0 |
0.336 |
Deputy principal inclusion and support (non-teaching) |
No |
0 |
0 |
Head teacher suspension centre |
Yes |
0 |
0.200 |
All itinerant teachers for example, vision and hearing, have a release entitlement of 0.084 (2 hours) per week. However, this is NOT given to the base school – the teachers simply do not teach for these 2 hours per week and their caseloads take this into account.
7. Education and training units in juvenile justice centres
7.1 Principal classification
From the commencement of the 2016 school year, the New Principal Classification Structure was implemented with principal positions classified based on the size of the school and the educational needs of the students who attend. The New Principal Classification Structure is detailed in the Crown Employees (Teachers in Schools and Related Employees) Salaries and Conditions Award 2017.
Principals who did not elect to opt into the New Principal Classification Structure stay on the Old Principal Classification Structure while they remain the principal of that school.
The school principal level is allocated based on the number of established classes as per Table 28A.
Table 28A Old principal classification structure – principal level
| Established classes | Principal level |
|---|---|
6 |
PP4 |
7 |
PP4 |
8 |
PP4 |
9 |
PP4 |
10 |
PP4 |
11 |
PP3 |
12 |
PP3 |
13 |
PP3 |
14 |
PP3 |
15 |
PP3 |
16 |
PP2 |
17 |
PP2 |
18 |
PP2 |
19 |
PP2 |
20 |
PP2 |
For established classes 6 to 13:
Table 28B Education and training units executive entitlement by assistant principals FTE
| Established classes | Assistant principals FTE |
|---|---|
6 |
2 |
7 |
3 |
8 |
3 |
9 |
3 |
10 |
3 |
11 |
4 |
12 |
4 |
13 |
4 |
For established classes 14 to 20:
Table 28C Education and training units executive entitlement by deputy and assistant principals FTE
| Established classes | Deputy principals FTE | Assistant principals FTE |
|---|---|---|
14 |
1 |
4 |
15 |
1 |
4 |
16 |
1 |
4 |
17 |
1 |
4 |
18 |
2 |
4 |
19 |
2 |
4 |
20 |
2 |
4 |
7.2 Classroom teacher entitlement
Teachers are allocated to education and training units in juvenile justice centres at 1.4 FTE for each class.
7.3 Extended school year
Additional teacher entitlements are provided to education and training units in juvenile justice centres, where that unit conducts classes over an extended school year. The allocation is based on the number of additional teaching days the unit requires and the total teaching staff entitlement using the following formula.
Extended school year teacher FTE = Additional teaching days as a percentage of total school days for the year times Total teacher staffing entitlement, including principal and executive
8. Intensive English centres
8.1 Executive entitlement
Intensive English centres are located within regular schools. Executive positions and release for intensive English centres (IECs) are allocated based on Table 29.
Table 29 IEC executive enrolments
| Enrolments | Base release FTE | Head teacher release FTE | Deputy principal release FTE |
|---|---|---|---|
40–124 |
0.6 |
0.2 |
0 |
125–149 |
0.8 |
0.2 |
0 |
150–199 |
0.3 |
0.2 |
0.5 |
200–225 |
0.5 |
0.2 |
0.5 |
226–249 |
0.7 |
0.2 |
0.5 |
250–275 |
0.9 |
0.2 |
0.5 |
276–299 |
1.1 |
0.2 |
0.5 |
300 or more |
1.3 |
0.2 |
0.5 |
8.2 Teacher entitlement
The teacher entitlement for a centre is determined by its student enrolment, which determines the number of classes required. Entitlements are adjusted each term as new arrivals enrol and exit throughout the year.
In determining the number of classes required, the following class sizes apply:
- regular classes: 18 students
- special needs classes: 10.22 students
Each intensive English centre class attracts the appointment of 1.4 FTE teachers.
9. Distance education centres
9.1 Secondary distance education
Classroom teacher entitlement
Classroom teacher staffing for secondary distance education centres (DECs), both autonomous and integrated, is based on the full-time equivalent (FTE) student enrolment.
Classroom teacher FTE entitlement is the sum of all the following items:
- Years 7 to 10 FTE student enrolment multiplied by 0.159
- Years 11 to 12 FTE student enrolment multiplied by 0.203
- Executive/concessional allowance of 0.014 per student FTE.
Executive entitlement
Head teacher positions are established based on the FTE teacher entitlement and deputy principal positions are established based on student FTE enrolment.
To calculate the number of head teacher positions; each head teacher has 0.2 FTE executive release.
Table 30 Head teachers and executive allowance
| Number of secondary teachers (FTE) | Ratio of head teachers to secondary teachers |
|---|---|
0–21 |
1 head teacher for every 5 teachers |
More than 21 |
1 head teacher for every 5.98 teachers |
Head teacher entitlements are rounded to the nearest whole number.
There is one deputy principal position when student enrolments are 150 FTE or more. The deputy principal position has 0.5 FTE executive release.
9.2 Primary autonomous distance education centres
Classroom teacher entitlement
For primary classes, teachers are given a ratio of 1 teacher to 14 students or part thereof.
For preschool classes, teachers are given a ratio of 1 teacher for every 18 students or part thereof.
Principal classification
From the commencement of the 2016 school year, the New Principal Classification Structure was implemented with principal positions classified based on the size of the school and the educational needs of the students who attend. The New Principal Classification Structure is detailed in the Crown Employees (Teachers in Schools and Related Employees) Salaries and Conditions Award 2017.
Principals who did not elect to opt into the New Principal Classification Structure stay on the Old Principal Classification Structure while they remain the principal of that school.
For primary distance education – autonomous centres the principal position is classified based on the student enrolments multiplied by 2.14 and the resulting notional enrolment related to the Old Principal Classification Structure – Primary Schools (Table 1A).
Executive entitlement
Executive staff are based on the number of teaching positions.
Table 31 Executive positions in autonomous DECs distance education centres
| Number of teachers | Executive positions |
|---|---|
3–4 |
1 x Assistant Principal |
5–10 |
2 x Assistant Principal |
More than 10 |
1 x Deputy Principal 2 x Assistant Principal |
Concession allowance
A concession allowance provides for a reduction in the maximum number of students (14 in primary, 18 in preschool) in a class and is applied to the relevant executive position, as determined by the principal, in consultation with executive staff.
The concession allowance is calculated using the formula (0.15 + 0.04 x number of teachers) x 14 (primary)/18 (pre-school) = number of students by which a class can be reduced. This may result in the provision of an additional teacher.
Supplementary teacher entitlement
Supplementary teacher staffing is provided for part-time and teacher-librarian allocations, through the application of the Primary Staffing Schedule to the primary distance education student enrolments.
9.3 Primary integrated distance education centres
The host school's principal is responsible for the centre.
Classroom teacher entitlement
Teacher staffing is provided at the rate of 1 teacher per 14 students.
Executive entitlement
Executive staff is based on the number of teaching positions described in Table 31.
Concessional allowance
A concessional allowance is calculated based on the number of teaching positions. The formula is: (0.12 + 0.03 x number of teachers) x 14.
Supplementary teacher entitlement
Supplementary teacher staffing entitlements for part-time and teacher librarian allocations are based on total school enrolments, which include the distance education students, and this may or may not result in an increased allocation over face-to-face students alone.
Policy contact
The Executive Director, School Workforce monitors the implementation of this policy, regularly reviews its contents to ensure relevance and accuracy, and updates it as needed.