Early childhood contract management system (ECCMS)
The Early Childhood Contract Management System (ECCMS) is the online system used by the Department to manage funding and contracting arrangements with early childhood education service providers.
ECCMS provides a secure portal for service providers to log in and access information about their funded service and the funding they receive. Users access ECCMS using myGovID and the Relationship Authorisation Manager (RAM).
The Australian Taxation Office (ATO) is retiring AUSkey at the end of March 2020. myGovID and RAM will replace AUSkey as your access point for ECCMS. You can continue to use AUSkey to access ECCMS until the end of March 2020.
The ECCMS portal is the only way for service providers to accept their annual funding agreement, comply with the financial and performance accountability requirements and complete the annual preschool census.
Each service must nominate officers within their organisation to be authorised to log in to and use ECCMS.
Registering for ECCMS
Setting up a myGovID and RAM
myGovID is your digital identity which lets you prove who you are when using government online services. RAM is an authorisation service that allows you to act on behalf of a business online when linked with your myGovID. To access ECCMS, a user must have set up myGovID, and must have been linked to the relevant business on RAM.
Support for myGovID and RAM is provided by the Australian Taxation Office (ATO). Find support for:
Logging into ECCMS
Logging into ECCMS for the first time is different to logging into ECCMS as usual. The first time you log in you must enter your ECCMS Registration Key.
After logging into ECCMS for the first time, subsequent login occurs only via the myGovID authentication page using your myGovID credentials, the myGovID app, and if you are linked to more than one business (ABN), RAM. You do not need to enter your ECCMS Registration Key in subsequent logins.
Applying for access to ECCMS
After a myGovID has been set up, and linked to the relevant business (ABN) in RAM, service providers need to email the following details to firstname.lastname@example.org to obtain ECCMS access and a registration key to log into ECCMS for the first time:
1. Given name(s)
2. Family name
3. The email address used to link a myGovID user in RAM (this is not the email address used to log into myGovID).
4. the Australian Business Number (ABN) of the service provider, as registered in ECCMS.
The service provider will then be issued with a registration key to enable first time ECCMS access.
Each provider may appoint three types of users who have varying levels of access to ECCMS:
- Service Provider Administrator (compulsory, one only). The administrator has the highest level of access and can view, change and approve all data at provider and funding specification levels. The Administrator has the authority to accept annual funding agreements and to submit financial acquittals and census data.
- Service Provider users (multiple where required). These users can view and update data for all of the service provider's funding specifications.
- Funding Specification user (multiple where required). These users have limited view and update access to one funding specification only.
More detailed information on using ECCMS can be found in the Service Provider Guide (PDF 7108.79KB).
ECCMS is not linked to the National Quality Agenda IT System which is used to submit applications and notifications, and to pay invoices.
Operating System requirements to access ECCMS are a minimum of Windows Vista or Mac OS X 10.7. As ECCMS is a web-based application, each user must have one of the following web browsers installed on their computer:
- Internet Explorer 11 (Windows)
- Mozilla Firefox 43.0 or above (Windows and Mac OS X).
The ATO publishes system requirements for myGovID and RAM. The requirements for myGovID can be found in the 'Need Help?' section of the myGovID website.
Providing bank details
It is important that all provider details including bank information is accurate and up to date in ECCMS. If you need to update your bank account details, please contact the ECED funding team.
Service providers receiving funding under the early childhood education grants programs are required to complete annual financial and performance acquittals in ECCMS. Prior to an accountability being due, service providers will receive an email notification advising them that the accountability function has opened in ECCMS.
In accordance with the Terms and Conditions agreement, service providers must submit a statement of expenditure for selected funding programs in order to provide assurance that public funds have been expended for their intended purpose.
Each year service providers must submit a performance accountability statement for selected funding programs covering a two week period of operation. This statement is used to monitor actual performance against the estimates for service types, client groups and service capacities.
Refer to the Service Provider Guide (PDF 7108.79KB) for guidance on how to complete your accountability requirements.
Completing consent forms
Community preschools including mobile preschools need to complete two types of consent forms, one for each staff member and one for each child upon enrolment. This means on first enrolling. It is good practice to seek a renewal of the consent form every year a child attends. A new form should be completed if any of the details in the original consent form require update or adjustment. Each form consents to the use and disclosure of personal information to the department for government reporting purposes and to calculate service funding for the Annual Preschool Census.
Data collected in the Annual Preschool Census is submitted to the Australian Bureau of Statistics for inclusion in the publication Preschool Education, Australia
De-identified data may be used for research and evaluation purposes.