Early childhood contract management system (ECCMS)
The Early Childhood Contract Management System (ECCMS) is the online system used by the department to manage funding and contracting arrangements with early childhood education service providers.
ECCMS provides a secure portal for service providers to log in and access information about their funded service(s) and the funding they receive.
The system enables service providers to accept their annual funding agreement, comply with financial and performance accountability requirements and complete the annual preschool census.
Users access ECCMS using a Digital Identity as part of the Australian Government Digital Identity System.
Digital Identity is a safe, secure and convenient way for you to prove who you are online.
myGovID is the Australian Government's identity app. Set up your myGovID in three easy steps:
- Download the myGovID app from Google Play or the App Store to your compatible smart device.
Note: only download the myGovID app from the official app stores listed above. Non-genuine versions of the myGovID app may be available from other sources.
- Enter your details - open the myGovID app and follow the prompts to enter your full name, date of birth and personal email address.
- Verify your identity - to access ECCMS you need at least a Standard identity strength by verifying two Australian identity documents.
For help with myGovID, visit the 'Need Help?' section of the myGovID website.
For more information on the Australian Government Digital Identity System, please refer to the Digital Identity website.
Once you've set up your Digital Identity, you need to link it to a business (ABN) using Relationship Authorisation Manager (RAM). RAM is an authorisation service that allows you to act on behalf of a business online when linked with your myGovID.
How you link depends on your role:
- principal authority - a person responsible for the business
- authorised user or administrator - someone who acts on behalf of an entity.
The principal authority needs to link the business in RAM before they or others can access ECCMS on behalf of the business.
Knowing exactly who has access to information, and who is interacting on behalf of the business has never been more important. It is your responsibility to manage authorisations in RAM and ensure that the correct people have been authorised to access government online services on behalf of your business.
For help with RAM, visit the 'Help' section of the RAM website.
Each service provider must nominate at least one staff member within their organisation to be authorised to log in to and use ECCMS.
Once the nominated staff member has been authorised in RAM, they need to contact the department to apply for ECCMS access. Only service providers that have a current funding relationship with the department will be granted access to ECCMS.
Email the following details to firstname.lastname@example.org to obtain ECCMS access (these details need to be an exact match to the details recorded in RAM):
- Given name(s)
- Family name
- Email address
- Australian Business Number (ABN) of the service provider, as registered in ECCMS.
Once the department has created your ECCMS account, you will be issued with a registration key to enable first time ECCMS login.
To log in to ECCMS, access the portal link and select 'Continue with Digital Identity'. Select myGovID as your identity provider and enter your myGovID email address.
A four-digit code will appear on the login screen. Enter or accept the four-digit code in your myGovID app.
If you are authorised to act on behalf of multiple businesses, you will be redirected to RAM where you will need to select the relevant ABN/business to log in to ECCMS with.
Provide consent to sharing the information outlined on screen with ECCMS and continue to your account.
First time login
When you log in to ECCMS for the first time, you will need to enter your ECCMS registration key.
Your registration key will be emailed to your RAM email address by the department after your ECCMS account has been created.
You do not need to enter your ECCMS registration key in subsequent logins after your first-time login.
In addition to the roles within RAM, each provider may appoint three types of users who have varying levels of access to ECCMS:
- Service Provider Administrator (SP-ADMIN): Every service provider must have one single administrator (compulsory, one only). The administrator has the highest level of access and can view and change data at provider and funding specification levels. The administrator has the authority to accept annual funding agreements and to submit financial acquittals and census data. The administrator can provide ECCMS access to other staff of the organisation at SP-USER and FS-USER level.
- Service Provider User (SP-USER): Multiple users at this level can be created where required. These users can view and update data for all of the service provider's funding specifications.
- Funding Specification User (FS-USER): Multiple users at this level can be created where required. These users have limited view and update access to one funding specification only.
More detailed information on using ECCMS can be found in the Service Provider Guide (PDF 7108.79KB).
National Quality Agenda IT System (NQA ITS)
ECCMS is not linked to the National Quality Agenda IT System (NQA ITS), which is used to view and update provider and service details, submit applications and notifications, and to pay invoices. If you want to make changes to provider or service details relevant to both portals, you will need to action these separately in ECCMS and NQA ITS.
The minimum Operating System requirements to access ECCMS are Windows 10 or mac OS X 10.7. As ECCMS is a web-based application, you will also need to have one of the following web browsers installed on your computer:
- Google Chrome
- Microsoft Edge
- Mozilla Firefox
The department recommends using the latest version of your web browser. This helps prevent security problems and provides a better user experience.
Service providers receiving funding under early childhood education grants programs are required to complete annual financial accountabilities in ECCMS. For some programs, service providers are also required to complete performance accountabilities. Prior to an accountability being due, service providers will receive an email notification advising them that the accountability function has opened in ECCMS.
In accordance with Early Childhood Education Grants Programs' Terms and Conditions, service providers must submit a statement of expenditure for selected funding programs in order to provide assurance that public funds have been expended for their intended purpose.
For more information visit:
Each year service providers must submit a performance accountability statement for selected funding programs. This statement is used to monitor actual performance against the funding agreement.
Refer to the Service Provider Guide (PDF 7108.79KB) for guidance on how to complete your accountability requirements.