Background information about students with English as an additional language or dialect is collected on enrolment and maintained regularly.
Schools are required to report using the LBOTE and EAL/D student data in ERN at particular times each year for the completion of the LBOTE census and the EALD annual survey.
Maintain EAL/D in ERN
The Enrolment and Registration Number (ERN) process has been established for collection of student data at enrolment. Provisions have been made within the Maintain EAL/D function of ERN to support the updating of all relevant LBOTE and EAL/D student data. While ERN student data is primarily used to inform school programming and planning it is also informs the allocation of resources to schools.
The Maintain EAL/D function can be used to update student EAL/D phase information and to check the accuracy and completeness of LBOTE and EALD student data.
ERN Maintain EAL/D does not permit access to any confidential information. Only relevant information to the LBOTE and EAL/D status of students can be accessed. The only change that can be made is to the EAL/D phase of students and the date of last assessment.
Access to Maintain EAL/D is provided by the principal, through the ERN Access Management Utility. Access must be granted by the principal before teachers can use this function.
Student EAL/D phase and the date of last assessment should be updated every 6 months. Schools review and update students' EAL/D phase data at the end of each year and prior to the mid-year EAL/D annual survey.
EAL/D annual survey
EAL/D teacher allocations are reviewed each year according to information provided in the EAL/D annual survey. The survey is conducted mid-year, due at the end of June.
Specialist EAL/D teachers are allocated to primary schools and high schools according to the relative need for EAL/D support. This support is determined by the numbers of EAL/D students and their phase of English language learning reported by schools in the annual survey.
EAL/D teacher allocations vary each year as the fixed number of EAL/D teacher positions are redistributed according to the survey data. Schools are informed of their EAL/D allocation for the following year by term 4.