School administrative and support staff staffing entitlements
Guidance on the school administrative and support staff (SASS) entitlements for primary, secondary, central and community schools, intensive English centres, schools for specific purposes, distance education centres and education and training units in juvenile justice centres.
Audience
All principals, school administration managers, business managers and school executives.
| Version | Date | Description of changes | Approved by |
|---|---|---|---|
| V02.1.0 | 24/08/2026 | Updated to reflect changes to the general assistant entitlement methodology, including clarification of school learning support officer entitlements. | Executive Director, School Workforce |
| V02.0.0 | 20/02/2026 | Revised General assistant entitlement methodology in sections 1.4, 2.3 and 3.4. Updated role titles and team names. | Executive Director, School Workforce |
V01.0.0 | 17/12/2024 | Under the 2023 Policy and procedure review program, new policy document consolidating existing instructions and improving clarity and readability. | Chief People Office, People Group |
About the policy
Under the Workforce planning and management policy, the department is committed to maintaining a capable, well-managed and sustainable workforce, and delivering educational services of the highest quality by ensuring the right people and plans are in place to deliver the best outcomes for our communities.
The department allocates permanent staff resources based on formula determined by student enrolment and school type.
Principals are provided an annual report confirming formula-driven permanent staff entitlement to support resource planning and allocation.
| Term | Definition |
|---|---|
AEO | Aboriginal education officer |
| CIP | Centrally identified position |
DEC | Distance education centres |
EEC | Environmental education centres |
GA | General assistant |
IEC | Intensive English centres |
SAM | School administrative manager |
SAO | School administrative officer |
SASS | School administrative and support staff |
SLSO | School learning support officer |
SSP | Schools for specific purposes |
What needs to be done
Schools must fill their school administrative and support staff (SASS) entitlement positions with a permanent employee following the SASS recruitment procedure unless the specific circumstances described in section 1.1 Procedure for temporary appointment to a permanent position apply.
Principals may consider options available to vary the mix of staff within school entitlement in line with the Determining the mix in NSW public schools procedure.
Principals can request a SASS or government sector employment (GSE) vacancy to be delimited (deleted) due to the school having a sufficient workforce following permanent appointments under the temporary workforce transition initiative.
Support staff entitlement is reviewed and amended during the anticipated enrolment and entitlement process cycle undertaken in Term 3 for the following school year and updated as necessary during the actual enrolment and entitlement process undertaken in Term 1 for the school year involved. Following actuals if enrolment increases throughout the year, principals can submit a revised enrolment form and School Workforce will review and process the changes to their entitlement for the remainder of the year.
This document does not include:
- the staffing entitlements specific to secondary colleges
- staffing entitlement for school learning support officer (SLSO) allocations that are based on support classes.
School administrative managers
A school administrative manager (SAM) level/full-time equivalent (FTE) can fluctuate based on school enrolments. If the centrally identified (CIP) SAM position is permanently occupied, and there is a decrease in school enrolments, the level/FTE of the position will be preserved for as long as that occupant remains in the position. When the position is vacated, the level/FTE will be adjusted based on the school enrolments.
If the school has varied the mix of staff and created a business manager position using the SAM FTE, a decrease in SAM entitlement will have an impact on the funding that is being used to fund and maintain the business manager position.
If the business manager position continues, funding will need to be adjusted and provided from school funds.
1. Primary schools
1.1 School administrative and support staff entitlements
| Enrolment | SAM FTE | SAM level | SAO FTE | Total staffing entitlement* |
|---|---|---|---|---|
1–25 | 0.496 | 1 | 0 | 0.496 |
26–50 | 0.696 | 1 | 0 | 0.696 |
51–100 | 1.000 | 1 | 0.206 | 1.206 |
101–150 | 1.000 | 2 | 0.406 | 1.406 |
151–159 | 1.000 | 2 | 0.606 | 1.606 |
160–200 | 1.000 | 2 | 0.622 | 1.622 |
201–250 | 1.000 | 3 | 1.022 | 2.022 |
251–300 | 1.000 | 3 | 1.122 | 2.122 |
301–350 | 1.000 | 3 | 1.422 | 2.422 |
351–400 | 1.000 | 3 | 1.422 | 2.422 |
401–450 | 1.000 | 3 | 1.622 | 2.622 |
451–500 | 1.000 | 3 | 1.782 | 2.782 |
501–550 | 1.000 | 3 | 1.962 | 2.962 |
551–600 | 1.000 | 3 | 2.062 | 3.062 |
601–650 | 1.000 | 3 | 2.062 | 3.062 |
651–700 | 1.000 | 3 | 2.262 | 3.262 |
701–750 | 1.000 | 3 | 2.472 | 3.472 |
751–800 | 1.000 | 3 | 2.672 | 3.672 |
801–850 | 1.000 | 3 | 2.872 | 3.872 |
851–900 | 1.000 | 3 | 3.172 | 4.172 |
901–950 | 1.000 | 3 | 3.872 | 4.872 |
951–1000 | 1.000 | 3 | 3.872 | 4.872 |
1001–1050 | 1.000 | 3 | 4.072 | 5.072 |
1051–1100 | 1.000 | 3 | 4.272 | 5.272 |
1101–1150 | 1.000 | 3 | 4.472 | 5.472 |
1151–1200 | 1.000 | 3 | 4.672 | 5.672 |
1201–1250 | 1.000 | 3 | 4.872 | 5.872 |
1251–1300 | 1.000 | 3 | 5.072 | 6.072 |
1301–1350 | 1.000 | 3 | 5.272 | 6.272 |
1351–1400 | 1.000 | 3 | 5.472 | 6.472 |
1401–1450 | 1.000 | 3 | 5.672 | 6.672 |
1451–1500 | 1.000 | 3 | 5.872 | 6.872 |
1501–1550 | 1.000 | 3 | 6.072 | 7.072 |
1551–1600 | 1.000 | 3 | 6.272 | 7.272 |
1601–1650 | 1.000 | 3 | 6.472 | 7.472 |
1651–1700 | 1.000 | 3 | 6.672 | 7.672 |
1701–1750 | 1.000 | 3 | 6.872 | 7.872 |
1751–1800 | 1.000 | 3 | 7.072 | 8.072 |
1801–1850 | 1.000 | 3 | 7.272 | 8.272 |
1851–1900 | 1.000 | 3 | 7.472 | 8.472 |
1901–1950 | 1.000 | 3 | 7.672 | 8.672 |
1951–2000 | 1.000 | 3 | 7.872 | 8.872 |
2001–2050 | 1.000 | 3 | 8.072 | 9.072 |
2051–2100 | 1.000 | 3 | 8.272 | 9.272 |
2101–2150 | 1.000 | 3 | 8.472 | 9.472 |
2151–2200 | 1.000 | 3 | 8.672 | 9.672 |
2201–2251 | 1.000 | 3 | 8.872 | 9.872 |
*Refer below to section 1.4 General assistant for entitlement information.
1.2 Primary schools with preschool enrolments
The primary school is provided with SASS allocation using Kindergarten to Year 6 enrolments and applying the primary school formula.
The preschool is allocated a 0.2 FTE school administrative officer.
There is one school learning support officer preschool or an Aboriginal education officer preschool per class.
1.3 School administrative manager
The level of the SAM is determined by the number of permanent entitlement school administrative officers (SAO) the SAM supervises.
| Level | Formula |
|---|---|
Level 1 | SAM/SAO < 1.4 FTE |
Level 2 | SAM/SAO 1.4 to < 1.8 FTE |
Level 3 | SAM/SAO 1.8 to < 10 FTE |
Level 4 | SAM/SAO 10 + FTE |
1.4 General assistant
General assistant entitlement is driven from student enrolments.
General assistant (GA) methodology applies to most NSW public school settings, including primary, secondary, infants, central and community schools.
| Enrolment band | General assistant entitlement |
|---|---|
<100 | 0.2 FTE + land size loading |
101–200 | 0.3 FTE + land size loading |
| 201–300 | 0.4 FTE + land size loading |
| 301–400 | 0.5 FTE + land size loading |
| 401–500 | 0.6 FTE + land size loading |
| 501–1000 | 1.0 FTE |
| 1001–1500 | 1.2 FTE |
| More than 1501 | 1.4 FTE |
Land size loading for schools with less than 501 enrolments
In recognition that schools with smaller enrolments may still have larger land sizes to manage, from 2026, land size loading is applied to schools with less than 501 enrolments. The loading is applied at 0.1 FTE increments based on the below land size (square metres) bands up to a maximum of 0.2 FTE.
| Land size (square metres) | Loading |
|---|---|
| Less than 13,900 | 0 FTE |
| More than or equal to 13,900 to less than or equal to 30,5999 | 0.1 FTE |
| More than or equal to 30,600 | 0.2 FTE |
Land size loading is calculated based on ‘School site area’ (square metres) as advised by School Infrastructure in 2025. The methodology to determine a school’s land size will be reviewed in 2028.
Land size loading does not apply to new school builds or schools undergoing major capital works in the:
- first 7 years of operation for primary schools
- first 6 years of operation for secondary schools.
Following the 2026 methodology changes, loss moderation has been provided to schools when the working hours of a permanent GA would have otherwise been reduced.
This maintains the working hours of the specified GA as per their 2025 hours and will be preserved for as long as they remain in the position.
If the school experiences an increase in GA entitlement, the loss moderation will be reduced accordingly.
1.5 Two adults in small schools supplementation
Primary schools with 25 students or less may receive additional SAS staff to ensure that 2 adults are onsite during school hours (excluding the general assistant).
A principal can request the supplementation at any time throughout the year. This supplementation can only be used to engage a temporary SASS position, such as the SAM and it cannot be used to engage teachers.
If additional support is required to provide a second adult on-site during school hours, the principal must submit a Two Adults in Schools Supplementation request form (staff only) to their Director, Educational Leadership for approval. After the director’s approval, recruitment will allocate additional supplementation to the school.
Note: the maximum supplementation is 0.504 FTE as all schools would have a full-time teaching principal and a 0.496 FTE SAM allocation.
1.6 Special education entitlements
School learning support officer (SLSO)
School learning support officer (SLSO) entitlement is determined by the relevant program area.
One SLSO is allocated for each support class established at the school.
If there is a preschool attached, there is one SLSO preschool or one Aboriginal education officer preschool per class.
Specialist Support Services will notify School Recruitment when a support class is established.
For further information, refer to SASS Staffing Entitlements (staff only).
SLSO student health support
A reclassification to a school learning support officer student health support may be requested when undertaking catheterisation, tube feeds, suctioning or tracheostomy support. Director, Educational Leadership approval is required for a reclassification.
Refer to the QRG, Vacancy – How to submit a school based vacancy (staff only).
2. Secondary schools
2.1 School administrative and support staff entitlements
Table 4 Schol administrative and support staff entitlements in secondary schools
| Enrolments | SAM FTE | SAM level | SAO FTE | Total staffing entitlement* |
|---|---|---|---|---|
1–50 | 1 | 2 | 0.886 | 1.886 |
51–75 | 1 | 3 | 2.282 | 3.282 |
76–100 | 1 | 3 | 2.782 | 3.782 |
101–150 | 1 | 3 | 3.282 | 4.282 |
151–200 | 1 | 3 | 3.282 | 4.282 |
201–250 | 1 | 3 | 3.682 | 4.682 |
251–300 | 1 | 3 | 4.082 | 5.082 |
301–350 | 1 | 3 | 4.482 | 5.482 |
351–400 | 1 | 3 | 4.882 | 5.882 |
401–450 | 1 | 3 | 5.282 | 6.282 |
451–500 | 1 | 3 | 5.682 | 6.682 |
501–550 | 1 | 3 | 6.082 | 7.082 |
551–600 | 1 | 3 | 6.482 | 7.482 |
601–650 | 1 | 3 | 6.882 | 7.882 |
651–700 | 1 | 3 | 7.282 | 8.282 |
701–750 | 1 | 3 | 7.682 | 8.682 |
751–800 | 1 | 3 | 8.082 | 9.082 |
801–850 | 1 | 3 | 8.482 | 9.482 |
851–900 | 1 | 3 | 8.882 | 9.882 |
901–950 | 1 | 4 | 9.372 | 10.372 |
951–1000 | 1 | 4 | 9.772 | 10.772 |
1001–1050 | 1 | 4 | 10.172 | 11.172 |
1051–1100 | 1 | 4 | 10.572 | 11.572 |
1101–1150 | 1 | 4 | 10.972 | 11.972 |
1151–1200 | 1 | 4 | 11.372 | 12.372 |
1201–1250 | 1 | 4 | 11.772 | 12.772 |
1251–1300 | 1 | 4 | 12.172 | 13.172 |
1301–1350 | 1 | 4 | 12.572 | 13.572 |
1351–1400 | 1 | 4 | 12.972 | 13.972 |
1401–1450 | 1 | 4 | 13.372 | 14.372 |
1451–1500 | 1 | 4 | 13.772 | 14.772 |
1501–1550 | 1 | 4 | 14.172 | 15.172 |
1551–1600 | 1 | 4 | 14.572 | 15.572 |
1601–1650 | 1 | 4 | 14.972 | 15.972 |
1651–1700 | 1 | 4 | 15.372 | 16.372 |
1701–1750 | 1 | 4 | 15.772 | 16.772 |
1751–1800 | 1 | 4 | 16.172 | 17.172 |
1801–1850 | 1 | 4 | 16.572 | 17.572 |
1851–1900 | 1 | 4 | 16.972 | 17.972 |
1901–1950 | 1 | 4 | 17.372 | 18.372 |
1951–2000 | 1 | 4 | 17.772 | 18.772 |
2001–2050 | 1 | 4 | 18.172 | 19.172 |
2051–2100 | 1 | 4 | 18.572 | 19.572 |
2101–2150 | 1 | 4 | 18.972 | 19.972 |
2151–2200 | 1 | 4 | 19.372 | 20.372 |
2201–2250 | 1 | 4 | 19.772 | 20.772 |
2251–2300 | 1 | 4 | 20.172 | 21.172 |
*Refer below to section 2.3 General assistant for entitlement information.
2.2 School administrative manager
The level of the school administrative manager (SAM) is determined by the number of permanent entitlement school administrative officers (SAO) that the SAM supervises.
| Level | Formula |
|---|---|
Level 1 | SAM/SAO < 1.4 FTE |
Level 2 | SAM/SAO 1.4 to < 1.8 FTE |
Level 3 | SAM/SAO 1.8 to < 10 FTE |
Level 4 | SAM/SAO 10 + FTE |
2.3 General assistant
General assistant entitlement is driven from student enrolments.
General assistant entitlement methodology applies across most NSW public school settings including primary, secondary, infants, central and community schools.
Table 6 General assistant formula
| Enrolment band | General assistant entitlement |
|---|---|
| Less than 100 | 0.2 FTE + land size |
| 101–200 | 0.3 FTE + land size |
| 201–300 | 0.4 FTE + land size |
| 301–400 | 0.5 FTE + land size |
| 401–500 | 0.6 FTE + land size |
| 501–1000 | 1.0 FTE |
| 1001–1500 | 1.2 FTE |
| More than 1501 | 1.4 FTE |
Land size loading for schools with less than 501 enrolments
In recognition that schools with smaller enrolments may still have larger land sizes to manage, from 2026, land size loading is applied to schools with less than 501 enrolments.
| Land size (square metres) | Loading |
|---|---|
| Less than 13,900 | 0 FTE |
| More than or equal to 13,900 to less than or equal to 30,599 | 0.1 FTE |
| More than or equal to 30,600 | 0.2 FTE |
Land size loading is calculated based on ‘School site area’ (square metres) as advised by School Infrastructure in 2025. The methodology to determine a school’s land size will be reviewed in 2028.
Land size loading does not apply to new school builds or schools undergoing major capital works in the:
- first 7 years of operation for primary schools
- first 6 years of operation for secondary schools.
Following the 2026 methodology changes, loss moderation has been provided to schools when the working hours of a permanent General Assistant (GA) would have otherwise been reduced.
This loss moderation maintains the working hours of the specified GA as per their 2025 hours and will be preserved for as long as they remain in the position.
Should the school experience an increase in GA entitlement, the loss moderation will be reduced accordingly.
2.4 Farm assistant classification
To be eligible, schools must deliver agriculture as an academic subject and have animals and crops at the school. For further information, refer to SASS Staffing Entitlements (staff only).
Entitlement is provided on request to director, educational leadership, who is required to forward approval to SchoolRecruitment@det.nsw.edu.au.
Secondary schools receive 0.6 FTE and agricultural schools will receive 1.0 FTE.
2.5 Special education entitlements
School learning support officer (SLSO)
School learning support officer (SLSO) entitlement is determined by the relevant program area.
One SLSO is allocated for each support class established at the school.
Specialist Support Services will notify School Recruitment when a support class is established.
For further information, refer to SASS Staffing Entitlements (staff only).
SLSO student health support
A reclassification to a school learning support officer student health support may be requested when undertaking catheterisation, tube feeds, suctioning or tracheostomy support. Director, Educational Leadership approval is required for a reclassification.
Refer to the QRG, Vacancy – How to submit a school based vacancy (staff only).
3. Kindergarten to Year 12 central and community schools
3.1 School administrative officer
For Kindergarten to Year 6 enrolments – apply primary formula (refer to section 1. Primary schools).
For secondary enrolments – apply secondary formula (refer to section 2. Secondary schools).
As a school is only entitled to one school administrative manager (SAM), the primary SAM entitlement is converted to school administrative officer (SAO) entitlement.
Add primary and secondary SAO entitlement (including the converted SAM entitlement) together for total SAO entitlement.
Add 0.2 FTE SAO preschool entitlement for any preschool enrolments.
3.2 School administrative manager
A school is only entitled to one school administrative manager (SAM).
The SAM entitlement for primary school is converted to SAO entitlement.
A school can receive a maximum of 1.0 FTE SAM entitlement, which is attached to the secondary entitlement.
| Level | Formula |
|---|---|
Level 1 | SAM/SAO < 1.4 FTE |
Level 2 | SAM/SAO 1.4 to < 1.8 FTE |
Level 3 | SAM/SAO 1.8 to < 10 FTE |
Level 4 | SAM/SAO 10 + FTE |
3.3 School learning support officer
School learning support officer (SLSO) entitlement is determined by the relevant program area. One SLSO is allocated for each support class established at the school.
One SLSO is allocated for each support class established at the school.
If there is a preschool attached, there is one SLSO preschool or one Aboriginal education officer preschool per class.
Specialist Support Services will notify School Recruitment when a support class is established.
For further information, refer to SASS Staffing Entitlements (staff only).
3.4 General assistant
For further information, refer to SASS Staffing Entitlements (staff only).
Table 8 General assistant formula – central, community and Kindergarten to Year 12 schools
| Enrolment band | General assistant entitlement |
|---|---|
| Less than 100 | 0.2 FTE + land size |
| 101–200 | 0.3 FTE + land size |
| 201–300 | 0.4 FTE + land size |
| 301–400 | 0.5 FTE + land size |
| 401–500 | 0.6 FTE + land size |
| 501–1000 | 1.0 FTE |
| 1001–1500 | 1.2 FTE |
| More than 1501 | 1.4 FTE |
Land size loading for schools with less than 501 enrolments
In recognition that schools with smaller enrolments may still have larger land sizes to manage, from 2026 land size loading is applied to schools with less than 501 enrolments. The loading is applied at 0.1 FTE increments based on the below land size (square metres) bands up to a maximum of 0.2 FTE.
| Land size (square metres) | Loading |
|---|---|
| Less than 13,900 | 0 FTE |
| More than or equal to 13,900 to less than or equal to 30,599 | 0.1 FTE |
| More than or equal to 30,600 | 0.2 FTE |
Land size loading is calculated based on ‘School site area’ (square metres) as advised by School Infrastructure in 2025. The methodology to determine a school’s land size will be reviewed in 2028.
Land size loading does not apply to new school builds or schools undergoing major capital works in the:
- first 7 years of operation for primary schools
- first 6 years of operation for secondary schools.
Following the 2026 methodology changes, loss moderation has been provided to schools when the working hours of a permanent General Assistant (GA) would have otherwise been reduced.
This loss moderation maintains the working hours of the specified GA as per their 2025 hours and will be preserved for as long as they remain in the position.
Should the school experience an increase in GA entitlement, the loss moderation will be reduced accordingly.
3.5 Farm assistant classification
For further information, refer to SASS Staffing Entitlements (staff only).
Central schools
To be eligible, schools must deliver agriculture as an academic subject and have animals and crops at the school.
Entitlement is provided on request to Director, Educational Leadership, who is required to forward the approval to school recruitment.
Central schools are allocated 0.4 FTE entitlement.
4. Schools for specific purposes
4.1 School administrative and support staff entitlements
Table 9 School administrative and support staff entitilements
| Number of classes | Notional enrolment | SAM FTE | SAM level | SAO | GA | Total |
|---|---|---|---|---|---|---|
1 | 30 | 1 | 1 | 0 | 0.2 | 1.2 |
2 | 60 | 1 | 1 | 0.206 | 0.2 | 1.406 |
3 | 90 | 1 | 1 | 0.206 | 0.2 | 1.406 |
4 | 120 | 1 | 2 | 0.406 | 0.2 | 1.606 |
5 | 150 | 1 | 2 | 0.406 | 0.2 | 1.606 |
6 | 180 | 1 | 2 | 0.622 | 0.4 | 2.022 |
7 | 210 | 1 | 3 | 1.022 | 0.4 | 2.422 |
8 | 240 | 1 | 3 | 1.022 | 0.4 | 2.422 |
9 | 270 | 1 | 3 | 1.122 | 0.4 | 2.522 |
10 | 300 | 1 | 3 | 1.122 | 0.4 | 2.522 |
11 | 330 | 1 | 3 | 1.422 | 0.4 | 2.822 |
12 | 360 | 1 | 3 | 1.422 | 0.4 | 2.822 |
13 | 390 | 1 | 3 | 1.422 | 0.4 | 2.822 |
14 | 420 | 1 | 3 | 1.622 | 0.4 | 3.022 |
15 | 450 | 1 | 3 | 1.622 | 0.4 | 3.022 |
16 | 480 | 1 | 3 | 1.782 | 1 | 3.782 |
17 | 510 | 1 | 3 | 1.962 | 1 | 3.962 |
18 | 540 | 1 | 3 | 1.962 | 1 | 3.962 |
19 | 570 | 1 | 3 | 2.062 | 1 | 4.062 |
20 | 600 | 1 | 3 | 2.062 | 1 | 4.062 |
21 | 630 | 1 | 3 | 2.062 | 1 | 4.062 |
22 | 660 | 1 | 3 | 2.262 | 1 | 4.262 |
23 | 690 | 1 | 3 | 2.262 | 1 | 4.262 |
24 | 720 | 1 | 3 | 2.472 | 1 | 4.472 |
25 | 750 | 1 | 3 | 2.472 | 1 | 4.472 |
26 | 780 | 1 | 3 | 2.672 | 1 | 4.672 |
27 | 810 | 1 | 3 | 2.872 | 1 | 4.872 |
28 | 840 | 1 | 3 | 2.872 | 1 | 4.872 |
29 | 870 | 1 | 3 | 3.172 | 1 | 5.172 |
30 | 900 | 1 | 3 | 3.172 | 1 | 5.172 |
31 | 930 | 1 | 3 | 3.872 | 1 | 5.872 |
32 | 960 | 1 | 3 | 3.872 | 1 | 5.872 |
33 | 990 | 1 | 3 | 3.872 | 1 | 5.872 |
34 | 1020 | 1 | 3 | 4.072 | 1 | 6.072 |
35 | 1050 | 1 | 3 | 4.072 | 1 | 6.072 |
36 | 1080 | 1 | 3 | 4.272 | 1 | 6.272 |
37 | 1110 | 1 | 3 | 4.472 | 1 | 6.472 |
NOTE: the general assistant entitlement tables for primary, secondary and central/community schools do not apply to schools for specific purposes (SSP). Table 8 (in section 3.4 General assistant) outlines the general assistant allocation methodology applied in SSP settings.
Total staffing entitlement does not include school learning support officer allocations that are based on support classes.
4.2 School learning support officer
School learning support officer (SLSO) entitlement is determined by the relevant program area.
One SLSO is allocated for each support class established at the school.
If there is a preschool attached, there is one SLSO preschool or one Aboriginal education officer preschool per class.
Specialist Support Services will notify School Recruitment when a support class is established.
For further information, refer to SASS Staffing Entitlements (staff only).
4.3 Education and training units
Additional SASS entitlements are provided to education and training units in juvenile justice centres, where that unit is conducting classes over an extended school year. The allocation is based on the number of additional school days required by the unit and the total SAS staff entitlement using the following formula.
SASS entitlement is determined by the schools for specific purposes (SSP) formula below:
Extended school year SASS FTE equals Additional school days as a percentage of total school days for the year times Total SASS staffing entitlement, including AEO, SAM, SA and TAS.
4.4 Hospital schools
School administrative manager (SAM) and school administrative officer (SAO)
SAM and SAO entitlement is determined by the schools for specific purposes (SSP) formula.
School learning support officer (SLSO)
SLSOs in hospital schools are determined by the number of ward teachers.
Up to 2 ward teachers = 1 x SLSO
3 or more ward teachers = 2 x SLSOs
Any additional classes may attract additional SLSOs.
Hospital with ED classes receive an additional SLSO per class.
5. Intensive English centres
For mainstream student enrolments use the secondary formula (refer to section 2. Secondary schools).
Intensive English centre (IEC) entitlement is determined by the formula below.
| Enrolment | SAM FTE | SAM level | SAO |
|---|---|---|---|
1–100 | 1.000 | 1 | 0 |
101–150 | 1.000 | 2 | 0.5 |
151–200 | 1.000 | 3 | 1 |
201–250 | 1.000 | 3 | 1.5 |
251 or more | 1.000 | 3 | 2 |
| Number of classes | SLSO |
|---|---|
1 | 0.5 |
2 | 1 |
3 | 1.5 |
4 | 2 |
5 | 2.5 |
6 | 3 |
7 | 3.5 |
8 | 4 |
9 | 4.5 |
10 | 5 |
Thereafter, 0.5 SLSO entitlement will be provided for each additional class.
6. Environmental education centres
6.1 School administrative manager
Entitlement of school administrative manager for environmental education centres
| Number of teachers | SAM FTE | SAM level |
|---|---|---|
1 | 0.832 | 1 |
2 | 0.992 | 1 |
6.2 General assistant
The general assistant entitlement tables for primary, secondary and central/community schools do not apply to environmental education centres.
Environmental education centres are entitled to 0.200 FTE general assistant.
7. Distance education centres
Table 11 Distance education centre component formula
| Component | Description | Primary integrated centres | Primary autonomous centres | Secondary integrated centres | Secondary autonomous centres |
|---|---|---|---|---|---|
| A | Additional entitlement created by including DEC enrolment with regular student enrolment and applying standard primary or secondary formulas | Applies | Applies | Applies | Applies |
| Note for autonomous: the total regular enrolment is the DEC enrolment. | N/A | Applies | N/A | Applies | |
| B: School assistants | Established allocation of school assistants (not dependent on number of distance education students). | 0.5 FTE | 1.0 FTE | 0.6 FTE | 1.0 FTE |
| C: Supplementation | Supplementation based on the number of distance education students at the time of review. | Nil for first 20 students. 0.015 FTE per student thereafter | Nil for first 20 students. 0.015 FTE per student thereafter | Nil for first 20 students. 0.0173 FTE per student thereafter | Nil for first 20 students. 0.0173 FTE per student thereafter |
7.1 Secondary distance education
| Component | Formula | SAM | SAO |
|---|---|---|---|
A | Secondary formula for distant education enrolments | Add components A, B and C to a maximum of 1.00 FTE | Entitlement created by adding components A, B and C and deducting the entitlement to a SAM (maximum of 1.00 FTE) |
B | 1.00 FTE | N/A | N/A |
C | (DEC enrolments – 60) X 0.0173 FTE for each student thereafter | N/A | N/A |
| Component | SAO (main school) | SAM | SAM (DE) |
|---|---|---|---|
A | the difference between the entitlement created by adding DE enrolments to regular and support enrolments and applying he standard secondary formula and, the entitlement created by applying the standard secondary formula to regular and support enrolments | N/A | N/A |
B | N/A | 0.6 FTE plus component C below | N/A |
C | N/A | component B above plus (DEC enrolments - 20) X 0.0173 FTE for each student thereafter to a maximum of 0.4 FTE | Entitlement created by adding components B and C and deducting the school's entitlement to a DEC school administrative manager (maximum of 1.00 FTE) |
7.2 Primary distance education
| Component | Formula | SAM | SAO |
|---|---|---|---|
A | Apply the standard primary formula to DE enrolments | Add components A, B and C to a maximum of 1.00 FTE | Entitlement created by adding components A, B and C and deducting the entitlement to a school administrative manager (maximum 1.00 FTE) |
B | 1.00 FTE | N/A | N/A |
C | (DEC enrolments - 20) X 0.015 FTE for each student thereafter | N/A | N/A |
| Component | SAO (main school) | SAM (DE) | SAO (DE) |
|---|---|---|---|
A | The different between the entitlement created by adding DEC enrolments to regular and support enrolments and applying the standard primary formula and, the entitlement created by applying the standard primary formula to regular and support enrolments | N/A | N/A |
B | N/A | 0.5 FTE plus component C below | N/A |
C | N/A | Component B above plus (DEC enrolments – 20) X 0.015 FTE for each student thereafter to a maximum of 0.5 FTE | Entitlement created by adding components B and C and deducting the school's entitlement to a DEC school administrative manager (maximum of 1.00 FTE) |
8. Additional general assistant entitlement allocations for emerging circumstances
Each Public School Executive Director receives a 0.5 FTE general assistant (GA) reserve allocation (equivalent to approximately 100 days per year), for discretionary use allocation to schools within their operational directorate throughout the year to respond to unique or emerging needs.
All additional GA reserve allocations are allocated at the discretion of each Public School Executive Director and will be provided to schools as a budget adjustment. Unused reserves do not roll-over at the end of the school year.
Mandatory tools and templates
- Two Adults in Schools Supplementation request form (staff only)
- QRG – Vacancy – How to submit a school based vacancy (staff only)
Supporting tools, resources and related information
Policy contact
The Executive Director, School Workforce monitors the implementation of this document, regularly reviews its contents to ensure relevance and accuracy, and updates it as needed.