Joint Funding of Capital Works in Schools

The joint funding of capital works in schools encourages schools and their communities to contribute to the provision of school facilities through cost sharing, thereby enhancing the standard of facilities provided in schools for use by the wider community.

Changes since previous version

2020 Jun 11 – typographical changes in policy statement.

Document history

2018 Nov 15 - minor format change to section 4.

2018 Nov 09 - changes on the pages are:

  • AMD to SINSW
  • SFS to EFSG
  • DEC to DoE
  • Responsibility and Delegation
  • Contact details.

2013 May - the Minister for Education approved publication of the revised Department of Education and Communities’ Policy and Procedures for the Joint Funding of Capital Works in Schools on 2 May 2013. The revised Policy and Procedures reflect changes to the asset capitalisation threshold, from $5000 to $10,000, with a consequent change in the minimum value of a joint funded project increasing from $5,000 to $10,000. Titles of officers and the department have been amended to reflect changes introduced by restructure.

Superseded documents

This policy replaces the 2007 Joint Funding of Capital Works in Schools Policy.

  1. Policy statement
    1. Facilitate schools achieving facilities compliant with the Education Facilities Standards and Guidelines ealier than if they had to wait for full government funding.
    2. Allow schools and communities to add to facilities that comply with the Educational Facilities Standards and Guidelines, if their funds permit, during government-funded capital works projects.
    3. Share the high cost of capital facilities with other service providers and increase the utilisation rate of school facilities.
    4. Promote goodwill, independence and a sense of ownership in school communities.
    5. Provide transparency in the process of managing and implementing Joint Funded projects.
  2. Audience and applicability
    1. This policy applies to the joint funding of facilities in all NSW Government schools.
    2. The policy relates to:
      1. the joint funding of facilities by schools and the department to provide facilities that comply with the Education Facilities Standards and Guidelines
      2. contributions by school communities and other providers towards the enhancement of captial projects in schools during planned capital works
      3. school or community funding of facilities that are above those required under the Education Facilities Standards and Guidelines.
  3. Context
    1. New schools are built to the latest facilitiy standards. These standards have changed over time and many older schools do not have all the facilities or the size of facilities provided in new schools.
    2. This policy aims to encourage self-help through a joint funding scheme available to all schools to enable them to achieve facilities that meet the Education Facilities Standards and Guidelines where they can provide half the funds. However, a school has to be able to demonstrate its long-term viability and widespread school community support for the proposed facility to be eligible for the joint funding of new facilities.
    3. The total value of the project must be $10,000 or more and the upper limit of the department's contribution on any one project is $300,000. The completed facility automatically becomes the property of the Minister for Education.
    4. If the proposed facility is above current Education Facilities Standards and Guidelines, the school or other contributor to the project will be required to pay for the ongoing running and maintenance costs of the facility.
  4. Responsibilities and delegations
    1. Group Director, Asset Management, School Infrastructure NSW
      Review, approve or endorse applications with a value more than $150,000 inclusive of GST.
    2. Executive Director, School Performance
      Endorse applications with a value more than $150,000 inclusive of GST.
    3. Director, Educational Leadership
      Endorse applications with a value between $30,000 and $150,000 inclusive of GST.
    4. Asset Management unit Director, School Infrastructure NSW
      Review and endorse all applications after submission by school principal.
    5. Asset Service Officer, School Infrastructure NSW
      Liaise with school principal to determine the scope and initial budget estimate for the preparation of the application form.
    6. School principal
      Responsible for liaising with their local School Infrastructure NSW Asset Service Officer to work collaboratively in preparing the application form for submission.
  5. Monitoring and review
    1. The Group Director, Asset Management, School Infastructure NSW monitors the implementation of this policy, regularly reviews its contents to ensures relevance and accuracy, and updates it as needed.
  6. Contact
    Group Director, Asset Management, School Infrastructure NSW
    0412 952 259
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