Guidance for seeking or managing sponsorship arrangements with an external organisation, individual or business.
Nov 2020 - updated manager contact and phone number
Policy name change and update to content in response to the School Operations and Performance realignment including financial delegations.
This policy no longer addresses requirements for TAFE NSW.
Sponsorship Guidelines 2009. Updated in November 2014.
Sponsorship - Policy and Guidelines – Supplement 1 to TAFE Gazette No. 25A of 29 June 1994.
Sponsorship of School and Departmental Activities – Policy Statement and Guidelines for Implementation (1991).
1. Policy statement
1.1 The department supports sponsorship arrangements with appropriate organisations, individuals, business and other government agencies. Schools must also consider probity issues with any arrangement that may constitute a conflict of interest.
1.2 Sponsorships can be used to supplement funds allocated to educational programs but should not displace any government funding or other current provision on which NSW public schools and the department rely.
1.3 Sponsorships conducted in schools should be consistent with the principles, vision and goals for public education in NSW and should follow the same principles as for any commercial arrangement, namely that the arrangement:
- represents fair exchange between the department or school and the sponsor
- is consistent with the values, vision and goals of public education
- supports teaching and learning
- meets an identified need within the school or program.
1.4 All sponsorships must be formalised with a written agreement or contract.
1.5 Sponsorships must not infer or involve the endorsement of products or services by the department, employees or students.
2. Audience and applicability
2.1 This policy applies to all NSW public schools and directorates seeking or managing sponsorships.
2.2 This policy covers activities specified in the NSW Independent Commission Against Corruption’s (ICAC’s) definition of sponsorship (Refer Context 3.2). The policy is to be read in conjunction with the Sponsorship Implementation Procedures (PDF 395.11KB).
3.1 Sponsorship arrangements are based on a relationship which involves a distinct two-way return of benefits; where a school or directorate receives cash or value-in-kind in return for providing an agreed suite of benefits.
3.2 The department has adopted the definition of sponsorship provided by the Independent Commission Against Corruption (ICAC) in its publication Sponsorship in the Public Sector (May 2006).
3.3 Sponsorship does not include gifts, donations, promotional activities, fundraising, advertising, crowdfunding or hiring government property for community, private or commercial use. Principals, teachers and others should also refer to the Commercial Arrangements – School Based Activities Policy and the relevant Implementation Procedures.
3.4 Revenue generated from sponsorship arrangements can be actual or value-in-kind. Standard financial and annual reporting requirements apply to such arrangements.
4. Responsibilities and delegations
4.1 Principals and senior officers approving sponsorship agreements need to ensure that the principles contained in the policy and implementation procedures are abided by. Approvals of sponsorship agreements need to be made in accordance with the department’s delegations (staff only) and the following clauses:
4.2 Principals and managers
A principal/manager may approve a sponsorship agreement on behalf of the department for their school or directorate where the proposed value of the arrangement (including the retail cost of any value-in-kind contributions) is less than $10,000.
4.3 Director, Educational Leadership
Where a group of schools in a Principal Network seeks involvement in a sponsorship agreement as a group, and the contract does not exceed $10,000, the Director, Educational Leadership should be consulted to approve the proposed arrangement on behalf of the department.
4.4 Sponsorship, Business Systems Directorate
Where the sponsorship involves state-wide activity and/or the agreement exceeds $10,000 the Manager, Business Engagement and Development should be consulted to approve the proposed arrangement on behalf of the department.
5. Monitoring, evaluation and reporting requirements
5.1 The Manager, Business Engagement and Development is responsible for monitoring the implementation of this policy and reviewing its effectiveness, every three years or as required.
6.1 Business Engagement and Development Team
T: (02) 7814 3863