OASIS decommission

OASIS (Office Automation and Schools Information System) was decommissioned 28 December 2018.

A select number of OASIS Finance reports are being replicated in a new application to allow schools, Schools Finance and Audit to access historical finance data captured in OASIS.  After January 2019, Principals can grant their staff access to the new OASIS Archive application using AMU in a similar way to granting access to ERN.  OASIS Archive can then be accessed via the OASIS Reports menu in ERN.

To retrieve any other archived OASIS data after 28 December 2018, log an online query with EDConnect or call 1300 32 32 32.

The table below lists alternative reports for the most commonly used OASIS reports.

Changes have been made in ERN to improve the use of space and reduce the number of pages required to print the Emergency Contacts Report.

Changes will be made to ERN in mid Term 1 to

  • add a new report to support the management of students being allocated to house groups. The report will include statistical reports which show numbers of students per house group by gender and/or age.  Allow students to be grouped in different ways within their house group i.e. roll class, scholastic year.

Refer to the ERN help index for further information on using ERN reports, in particular the ERN Report User Guide, How to use My Report in ERN and the ERN Report Help page.

Refer to the ebs:central support resources for further information on using ebs:central.

OASIS report

Alternative report

F4 A2 Roll Class Statistics

ebs:central

Attendance > Roll Class Statistics Report

An enhancement has been requested for the Roll Class Statistics Report to allow users to run it for a chosen subset of roll classes within a school.

F4 D2 New Enrolments and Leavers

ERN

Dynamic Reports > Student Details Report

How to list leavers

How to list new enrolments

N1 E data extract

ERN

Reports > Formatted Reports > Family Data Export Report

Includes parent occupation and family code.

ROLL 101A, ROLL 101B

ebs:central

Attendance > Roll Class Details Report

ROLL 201C, ROLL 300, ROLL 203C

(Roll class groups )

ebs:central

Attendance > Roll Class List

Attendance > Roll Class Statistics Report

An enhancement has been requested for the Roll Class Statistics Report to allow users to run it for a chosen subset of roll classes within a school.

SMS 01

ERN

Reports > Formatted Reports > Family Data Export Report

Includes mobile and work number information for both parents.

SPORT 310, SPORT 312, SPORT 316

(House groups)

ebs:central

Student Details > Whole School by Group

Attendance > Roll Class List

ERN

Formatted Reports >

Student Group Report (Activity Type HOU – House)

SPORT 320, SPORT 322

(House group statistics)

A new report will be available in ERN before Term 2 2019 which will include statistical reports on number of students per house group by gender and/or age.

STAFF reports

OASIS should no longer be used to maintain staff information. Please refer to the Staff Information section

STUDENT 000 and STUDENT 001

(Emergency contacts)

ERN

Formatted Reports > Emergency Contacts Report

How to print emergency contact reports in bulk

Changes have been made to this report in January 2019 to reduce the print size.

STUDENT 200

(Admissions Register)

From 2008 onwards, schools do not need to provide a hardcopy of the admissions register report to State Archives.  Enrolments in ERN provide the data for State Archives. This report should no longer be required.

If required for other purposes, you can produce a similar report from ERN.

How to list admissions register information

STUDENT 202

(Student list by scholastic year)

ERN

Dynamic Reports > Student Details Report

How to list all students gender and roll class

STUDENT 212

(Student List – All School – Roll/Year/House)

ebs:central

Student Details > Whole School by Group

STUDENT 214

(Student List – All School – Mailing Address)

ERN

Dynamic Reports > Family Report

How to list correspondence addresses for all students

STUDENT 230

(Birthday list)

ebs:central

Student Details > Birthday List Report

STUDENT 240, STUDENT 242

(Scripture/Ethics groups)

ebs:central

Student Details > Religion Scripture Group Report

ERN

Formatted Reports >

Student Group Report (Activity Type SCR – Scripture/Ethics Group)

STUDENT 395, STUDENT 396, STUDENT 400, STUDENT 401, STUDENT 402

(Youngest/eldest information)

ERN

Reports > Formatted Reports > Youngest and Eldest Report

ebs:central

An enhancement request has been submitted for the Student Details > Youngest or Eldest in Family report.

STUDENT 397, STUDENT 403

(Youngest/eldest statistics)

ERN

Reports > Formatted Reports > Youngest and Eldest Report

ebs:central

An enhancement request has been submitted for the Student Details > Youngest or Eldest in Family report to include an option to print statistics.

STUDENT 550

(Aboriginality)

ebs:central

Student Details > Aboriginality Status Report

ERN

Dynamic Reports > Student Details Report

STUDENT 802

(Other Parent Receives Assessment Report)

ERN

Dynamic Reports > Family Report

How to list other parents receiving reports

Custom report for listing students by age

(ie listing students who need Transport Concession Cards)

ERN

Dynamic Reports > Student Details Report

How to list students based on age

Custom report for listing student home language

ERN

Dynamic Reports > Student Details Report

How to list home language for students

Roll Class Reports

ROLL 201C, ROLL 300, ROLL 203C

(Roll class groups )

ebs:central

Attendance > Roll Class List

Attendance > Roll Class Statistics Report

ROLL 201C, ROLL 300, ROLL 203C

(Roll class groups )

ebs:central

Attendance > Roll Class List

Attendance > Roll Class Statistics Report

In the last week of April 2018 a change was made so that the data extract used by third party vendors no longer relies on OASIS. The data will be automatically refreshed based on information that you enter in ERN and ebs. For any issue with OASIS or vendor data flow, schools are to follow the normal procedure of logging an online enquiry with EdConnect or call 1300 32 32 32.

Schools using Sentral to view staff information will no longer be able to make updates to this information using OASIS.  Only staff information that is visible in ERN Place Management > Staff Maintenance will continue to be updated in Sentral via the data extract process.

OASIS can no longer be used to maintain staff information.  Schools are advised to move to alternate ways of managing this information such as the SAP HR Payroll or other department supported storage options. The Student Management Support team can also provide schools with data extracts from OASIS.  Please contact EDConnect on 1300 32 32 32 to log a service request.

Schools are unable to access OASIS from the 28 December 2018.

All information that has been entered in OASIS will be retained and archived according to legislative requirements.

Need more help?

For queries about OASIS decommissioning contact the project team.

For technical support with OASIS please log an online query with EdConnect or call the contact Centre on 1300 32 32 32.

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