Access shared mailboxes

  • Access to the school and generic admin shared mailboxes is granted via a distribution list.
  • Any distribution list you own can be edited to change the ownership or membership of the list.
  • A distribution list member will receive any emails sent to that list.
  • Members can be either people or other distribution lists.
  • A distribution list owner can add/remove members of a distribution list and edit list settings.

Accessing School Generic and Admin Shared Mailboxes

Log onto the Staff Portal and Select the Staff Mail link in the Essentials toolbar

  • Select the cog icon for ‘Settings’ from the right hand side of the toolbar
  • Select ‘Options’ then select ‘Groups’ on the left hand side
  • Under the heading ‘distribution groups I own’, double Select on the distribution list you want to manage

<School Name> - Admin Shared Mailbox Access

<School Name> - School Shared Mailbox Access

Adding Distribution List Members

  • When viewing the Distribution List properties, select ‘membership’
  • Under ‘Members’, Select the plus button
  • Search for the user in the address book
  • Highlight the required user and select the plus symbol to the right of the users’ name

  • Select Save
  • Highlight a member in the list window
  • Select the minus symbol

Removing Distribution List Members

Alt text: Distribution list members

  • Select Save
  • To return to your mailbox, Select on the arrow on the top left of the window
    • Select the plus symbol next to their name
    • Continue to select members
    • Select Ok once you have all your members
    • Select Save
  • To remove a member
  • Highlight a member in the list window
  • Select the minus symbol
  • Select Save

Changing Distribution List Owners

  • When viewing the Distribution List properties, select ‘ownership’
  • To add an Owner
  • Under ‘Owner’ select the plus symbol
  • Search for the user in the address book
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