Submission – external validation submission, including executive summary, evidence and annotations

Where do schools upload their evidence for EV?

Schools will upload their evidence into the EV submission folder in the evidence bank in School Planning and Reporting Online (SPaRO). Access to upload files to the evidence bank is available to principal and contributor users via asset management unit (AMU).

What evidence do schools include in their EV submission?

Evidence sets will consist of:

  • annotated data and evidence, and analysis prepared by the school and uploaded into SPaRO for the elements: learning culture, wellbeing, curriculum, assessment, effective classroom practice, learning and development, data skills and use, and educational leadership.
  • System data provided directly to the panel through SPaRO for the elements: reporting, student performance measures, professional standards, school planning and implementation and reporting, school resources, and management practices and processes.

It is optional for schools to provide additional evidence and annotations for the elements where system data is provided directly to the panel through SPaRO.

Note: all schools will provide, as part of their evidence, a de-identified student report for each stage of learning. No annotation of these reports is required.

How many evidence sets should schools include in the submission?

Schools need to carefully select high level, robust examples of evidence supporting school practice.

A maximum of 7 evidence sets is recommended as achievable, sustainable and effective, if each evidence set is selected, annotated and analysed to clearly link to and provide evidence across multiple SEF elements.

It is not necessary to include all evidence used for self-assessment in the EV submission.

What does the executive summary include?

The executive summary synthesises the evidence provided in the EV submission and includes a narrative of the school’s achievement across the 3 School Excellence Framework (SEF) domains of learning, teaching and leading.

Can schools add additional evidence to their final EV submission once it has been lodged?

No. Once submitted, the EV submission is final. During the panel meeting, schools may share additional evidence. This evidence will not be added to the submission but will be taken into consideration by the panel to inform their deliberations and in preparation of the EV panel report.

What scaffolds can schools use to prepare their EV submission?

Schools can use any proforma or process that meet their local needs when preparing their EV submission. Examples are available in the resources section in SPaRO.

How does the EV panel obtain access to the school’s submission?

Panel members will be provided read-only access to School Planning and Reporting Online (SPaRO) via AMU. Principals will see the panel members listed as ‘staff not at this site’ with EV panel permission.

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