Panel meeting and report – external validation panel meeting and preparation of the panel report

What is the purpose of the panel meeting?

The panel meeting provides an opportunity for the school leadership team to share their evidence with the panel and engage in meaningful discussions about progress and achievements using the School Excellence Framework (SEF). The panel meeting is not an inspection or audit.

What is the duration of the panel meeting?

Panel meetings are scheduled for two hours from 10:00am to 12:00pm. A meeting extension time of up to 30 minutes may be negotiated at the request of the school leadership team prior to the panel meeting.

When is the external validation report prepared?

A report is prepared by the panel directly after the panel meeting to indicate whether evidence provided by the school supports the judgements made in the final submission. The external validation panel thoroughly considers the executive summary, the body of evidence and the discussions from the meeting.

The report also provides the school with the opportunity to reflect on their self-assessment processes and comment on how these may be improved and embedded in their future practices. The ‘School determined next steps in the self-assessment process’ text for this section of the report may be provided by the school for inclusion in the report or may occur as a result of discussions with the panel. The principal will have the opportunity to review the draft panel report prior to finalisation.

After a quality assurance process, the final report will be available to the principal, the Director, Educational Leadership and the Executive Director, Leadership and High Performance in School Planning and Reporting Online (SPaRO).

When can schools expect to receive their panel report?

Panel reports will be available to the principal, the Director, Educational Leadership and the Executive Director, Leadership and High Performance within two weeks of the panel meeting.

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