To support 2021 planning, schools can refer to important information on situational analysis and self-assessment.

Understand why schools need to develop a situational analysis by watching this video.

School self-assessment is a key component in the school planning and reporting cycle. As a reflective process, the school regularly collects, analyses and evaluates a range of qualitative and quantitative evidence to inform their overall performance in relation to the desired improvements in the 2018-2020 School plan.

External validation

Schools undergo an external validation of the evidence of their school self-assessment. Each year approximately 20% of schools are selected as a representative sample across Operational Directorates.

Schools engage in discussions with an external panel and have their self­ assessments validated using the School Excellence Framework (SEF). The panel, comprising of a Principal School Leadership (PSL) and a peer principal, meet with the school leadership team and determine whether the school's evidence supports their self-assessment using each element of the SEF. An external validation panel report, which includes the school determined next steps in the self-assessment process is provided to the school following an external validation.

The School Planning and Reporting Online (SPaRO) software is used by:

  • schools to prepare the external validation submission and school determined next steps in the self-assessment process
  • Directors, Educational Leadership to review and affirm the external validation submission
  • panels to view validate and report on the external validation submission.

School Excellence implementation guidelines – External validation (PDF 795 KB) with attached appendices including external validation using SPaRO, timeline for schools participating in external validation, sample executive summary and panel report, and panel checklist can be found on the School Excellence page of the department's Policy library.

Ongoing self-assessment supports school improvement by ensuring critical and timely assessment of progress and achievement on performance. It prompts schools to regularly reflect on activities and the impact of improvement strategies to sustain growth in student learning.

Schools develop their own processes for ongoing self-assessment specific to their context.

In determining self-assessment processes, schools may be guided by the reflection questions:

  • How are we doing?
  • How do we know?
  • What are we going to do next?

External validation submission support

Resources have been developed to contribute to a shared understanding and consistent approach across schools to evidence gathering and self-assessment. Information advising schools what to include in an external validation submission, as well as examples of content to include in the executive summary, next steps, annotation and analysis are available on the submission support page.

Additional information, including templates to support the development of an evidence set can be found in the resources section of the SPaRO software, as well as frequently asked questions including specific material relating to a small school context.

School Excellence Framework

Self-assessment Survey

The School Excellence Framework Self-assessment Survey (SEF S-aS) has been designed to support schools to capture a 'point-in-time' judgement that has been informed by their ongoing self-assessment processes using the School Excellence Framework.

This SEF S-aS requires school leadership teams to work collaboratively to:

  • collate and reflect on evidence gathered as part of their ongoing self-assessment using the School Excellence Framework
  • provide an on-balance judgement of which stage best describes the school's practices for each element of the School Excellence Framework.

Each year schools complete the SEF S-aS within the School Planning and Reporting Online (SPaRO) software. SPaRO is available to schools through the Department of Education staff portal.

Evidence guide

The School Excellence Framework evidence guide provides further information to support schools to undertake rigorous, evidence-based self-assessment practices.

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