Example: using TTFM data

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Parkville Public School has participated in the Tell Them From Me (TTFM) surveys since 2014. They completed the pilot student survey in 2014 and subsequent student surveys in 2015 and 2016; the teacher survey in 2014 and 2015; and the parent survey in 2015.

How has the TTFM survey data helped the school reflect on its practices?

Parkville Public School has found the TTFM surveys very useful for providing quantitative data on a range of aspects of their school’s performance. The school initially focussed on what the survey data could tell them about wellbeing and engagement, but came to realise that the surveys also provide a broad range of data that is relevant to teaching, learning and leading.

Results from the surveys helped the school to identify both strengths and areas for improvement. The survey data reaffirmed existing perceptions about some of the school’s practices, but also identified a number of unexpected issues. For example, the school felt they had strong student participation and engagement and this was confirmed by results from their student survey. However, the student survey also revealed that there was a higher than expected level of bullying. The teacher survey indicated that teachers wanted more support, feedback and collaboration. This was useful feedback, given that the school’s teaching workforce had shifted in recent years, from one made up largely of older, experienced teachers to one consisting of younger, less experienced teachers.

How does the school use their TTFM data for their self-assessment?

The school has used all three surveys to inform their self-assessment against a range of elements across the Framework. The school found many of the specific measures in the TTFM surveys, such as learning culture and leadership, relate directly to elements across the Framework.

The school has also used its TTFM data to identify improvement measures against all three strategic directions in its School Plan. For example, one of the school’s improvement measures is to increase performance in the leadership domain of the Focus On Learning survey.

Over the next few years, the school is hoping to be able to look at trends over time based on its TTFM results. This will allow the school team to assess whether the things they have put in place are working and consider what else they could do to improve their practices.

How does the school use TTFM with other data sources?

The school uses its TTFM results alongside both internal and external data:

  • The school team looks at all three of the TTFM surveys together to get a holistic view. This allows them to examine areas of their practice from the perspective of their students, teachers and their community.
  • The school also looks at their TTFM results alongside a range of other internal and external data sources. For example, they cross-reference their student survey data with attendance and NAPLAN performance data. They also use internal assessment data. The school plans to increase the use of the Business Intelligence tool in the coming year, which will provide additional data to triangulate its TTFM survey results.

What processes does the school have in place for conducting its self-assessment?

School staff unpacked the School Excellence Framework over a number of staff meetings. They divided the Framework by domain, starting with Learning and then finishing with Leading. Staff started in pairs and each group made an assessment as to where they felt the school sat based on their evidence, including analysis of their TTFM results. Each group then moved around the room to share and discuss their assessments.

The school shares results from all three of the TTFM surveys with the school community. The student survey results are presented by the Principal at a school assembly; the teacher survey results are presented to staff; and the parent survey data is presented by the Principal to the P&C.

For more examples of how schools are using their TTFM data to identify and make improvements in their school, view the case studies on the CESE website.

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