Safety and welfare of students in boarding facilities

In this section, you will find the requirements relating to safety and welfare of students in boarding fascilities that your school must complete in order to register your school.

Promoting the learning, wellbeing and safety of all students in NSW public schools is a high priority.

  • Policies and procedures to:
    • school and student security
    • evacuation and lockdown procedures
    • supervision including risk management of on-site and off-site activities
  • codes of conduct for members of the school community
  • behaviour management
  • anti-bullying
  • the monitoring of student leadership
  • management and reporting of serious incidents
  • raising and responding to complaints or grievances from students and/or parents/caregivers
  • Pastoral care and information about access to counselling
  • health and the distribution and management of medication
  • provision of support for students with special education needs
  • communication, with specific reference to mechanisms available between the school and those interested in a student’s education and wellbeing (e.g. parents and caregivers)
  • student attendance, with specific reference to processes for monitoring attendance and strategies to improve unsatisfactory attendance
  • verbal descriptions of the physical barriers and the processes of securing school perimeters
  • plans and procedures for:
    • Duty of Care
    • playground supervision
    • Work Health & Safety (WHS) plans
    • ‘Working Alone’ procedures and log records
  • registers of school keys –electronic or otherwise/designated Key personnel
  • records of communication to staff and parents in newsletters, staff and community meetings
  • end of Term/end of Year checklists including security measures
  • other evidence appropriate to the unique local circumstances and context of the school and wellbeing needs of students
  • copy of the WHS Self-assessment tool (pdf)
  • evidence of relevant signage in classrooms and other spaces
  • completed site specific (WHS) plans that include details of evacuation and lockdown procedures for the site
  • records of drills for evacuation and/or lockdown procedures records of evaluating the effectiveness of emergency procedures with staff
  • the school’s procedures for excursions
  • the school’s playground supervision roster/sporting roster and related documents
  • copies of:
  • Individual Health Care Plans
  • rules for supervision and student behaviour in change rooms
  • guidelines for physical contact
  • mouthguard awareness
  • procedures for the use of non-teachers
  • copies of risk assessment and/or management documents for supervising incursions, excursions, activities (school documents and those provided by external agencies)
  • Refer to the evidence of policy implementation guides found in the Policy Library Sport and Physical Activity: Related documents > Sample Evidence of Policy Implementation
  • records of communication about the Code of Conduct in newsletters and relevant meetings such as staff meetings where staff are updated
  • principal’s procedures for monitoring or reporting code of conduct incidents
  • a locally developed Code of Conduct for all members of the local school community
  • whole school behaviour/well-being/welfare/discipline programs
  • verbal and written descriptions of processes for managing student behaviour including “levels” and “consequences”
  • demonstration of software used to log and track behavioural issues
  • records of Learning and support meetings addressing behaviour needs and management strategies
  • records of training of staff on particular approaches and school wide programs such as Positive Behaviour for Learning
  • school developed anti-bullying plans published on the school website
  • pro-forma for reporting incidents of bullying
  • records of “witness statements” in relation to incidents of bullying
  • records of logging and tracking incidents using student welfare information software
  • posters and notices regarding anti-bullying
  • general letters to parents and inclusions in newsletters regarding advice on the schools position on bullying
  • specific letters to parents of victims/perpetrators
  • copies of the constitution and minutes of meetings of the Student Representative Council that have been signed by a staff member
  • notes of regular meetings between executive staff and school leaders
  • verbal and documented descriptions of processes for providing opportunity for leadership in various areas
  • written documents indicating:
  • who within the school is responsible for ensuring that any authority given to school leaders is exercised appropriately,
  • who meets with the school leaders to monitor their role and
  • how often they meet
  • the use of material from the Department’s School Security Unit and the Department’s Incident Reporting Procedures
  • school wide and faculty based procedures for reporting incidents
  • sample forms and completed Incident Reports and WHS Accident/incident Reports
  • local school procedures in receiving and responding to issues
  • documented procedures for handling complaints
  • excerpts from staff handbooks addressing the process for handling a complaint
  • demonstration of access to web links for “contact us” to register a complaint
  • forms used for lodging compliments or complaints
  • records of correspondence (e.g. letters, emails)  sent in response to complaints
  • processes for providing pastoral care for students and for identifying accurately and early students potentially in need of additional support
  • documented procedures for internal and external referral such as found in staff handbook/parent handbooks
  • procedures for student access to counselling services or similar through Learning Support Team
  • records of the administration of prescribed medication at school and the storage of medication
  • student Health Care Plans
  • student medication charts
  • individual health management plans for students including those at risk of anaphylaxis
  • documentation regarding parental approval for school to administer medication
  • record of staff that have completed health care training
  • record of staff that have completed administration of medication e-learning modules/anaphylaxis modules/e-emergency care
  • Anaphylaxis procedures for schools
  • asthma and other health emergency procedures in schools
  • copies of letters to parents/carers
  • verbal and written descriptions of the Learning Support Team’s structure and functions
  • the documented procedure for referral and assessment of students to the Learning Support Team and programs
  • evidence of collaboration between learning support personnel and other school staff
  • the procedures for Access Requests
  • documented evidence of the process elements of personalised learning and support for students with disability including:
  • consultation and collaboration with parents/carers
  • copies of documented meeting/minutes of review meetings
  • assessed individual needs of the student
  • adjustments provided to the student to address their individual needs
  • impact of the adjustment
  • copies of school newsletters
  • invitations to parent interview sessions
  • notices and announcement on School and Facebook Webpages
  • demonstration of ‘apps’ such as Skoolbag or similar that provides for messaging between parents and school
  • documented procedures regarding school communication as found in a staff handbook
  • documented procedures for office staff around daily attendance and record keeping including communication procedures between office and teaching staff for monitoring attendance as may be found in staff/school handbooks
  • school processes, personnel and or programs in place to improve attendance

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