Annual report

The School Excellence policy is supported by the School Excellence implementation guidelines - Annual reporting. The guidelines have been developed to provide advice and support to schools as they prepare and publish their annual report.

Schools report to their communities in an annual report. This involves schools making assessments of their ongoing progress towards strategic directions identified in their school plan. Also included in the annual report will be the results of the school’s self-assessment using the School Excellence Framework outlining next steps to be pursued as part of their ongoing development. This reporting is a key part of a principal’s responsibility and accountability.

Schools generate their annual report using the School Planning and Reporting Online (SPaRO) software. This software provides an online integrated process for schools to efficiently plan, self-assess and report. The SPaRO software is available to schools through the Department of Education staff portal.

SPaRO system requirements

System requirements for viewing the SPaRO software are:

  • Internet Explorer 11
  • Microsoft Edge
  • Chrome
  • Safari.

Schools should ensure that they are using the Department of Education's Standard Operating Environment (SOE). Schools that do not have the latest operating system and associated software are advised to use the department's software catalogue to bring their machine/s into line with department standards. Schools should contact their field services IT team or EdConnect for assistance.

What do I need to do?

SPaRO software enables information in the school plan and self-assessment processes to flow directly into the annual report. It is essential that the school plan, including the annual milestones, are entered in SPaRO before commencing the annual report.  Once the up-to-date school plan information has been entered into SPaRO, relevant information will be auto-populated in the annual report. Schools can then edit and add other information to the annual report.

Principals are able to assign three different levels of access to SPaRO through the Access Management Utility (AMU):

  • Principal – editing and publishing rights
  • Contributor – editing rights
  • Staff – read-only rights

Access rights are not cumulative. Assign only one level of access per user.

Directors, Educational Leadership will have read-only access to all schools in their network.

Tables and graphs obtained from various data sources are available to schools for inclusion in their annual report. The release dates for the data are as follows:

  • early December for Workforce composition, NAPLAN, student enrolment and attendance data
  • early February for SAP/SALM financial and HSC data.

Selection of the appropriate tables and/or graphs is made within SPaRO.

Publishing the annual report

For schools using the School Website Service, the annual report, once published in SPaRO, will be loaded to the school's webpage within 24 hours under the School Planning and Reporting tab. It is important that schools do not remove the School Planning and Reporting page from their SWS hosted website.

Schools with websites not supported by SWS, for example Pario and locally hosted internet pages, are required to download a copy of the annual report from the ‘published’ folder in SPaRO and  manually load it to their school website.

Further information

For further information on annual reporting:

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