The registered course approval process
When a supervisor endorses and submits a registered course application in MyPL, it goes to the Leadership and High Performance directorate (L&HP). It's reviewed by the High Performance team and approved by the registered course panel.
The panel meets every week during the school term. All applications are reviewed in date order of submission to provide equity to schools, operational and state office directorates.
Timeframes and the approval process
We recommend that the supervisor endorses and submits an application to the panel at least 3-4 weeks before the anticipated course start date. This allows time for it to be reviewed and assessed, and a recommendation made.
Professional development (PD) learning authors and organisers who want to advertise their courses, should check the SchoolBiz submission deadlines to ensure there is sufficient time for the NESA registered course application process, and the SchoolBiz approval process.
It is vital that PD learning authors provide explicit and detailed information in their application to ensure a smooth and efficient assessment at each stage of the approval process.
Stage 1: initial review
During the initial review, the High Performance team will:
- check that all necessary information across the 7 core fields is sufficient, complete and saved in the MyPL application
- review the description of course content and the chosen standard descriptors to determine if an assessment can be undertaken with the information provided.
At this stage, if there is incomplete or inconsistent information, the team may contact the learning author. The application may be reverted to 'draft' status, in MyPL, so the author can resolve identified issues.
Stage 2: assessment
During assessment, the team will:
- review content and ensure alignment with the standard descriptors and the career stage chosen (this information is held in the 'additional course info' section in the MyPL application, under course content, career stage and standard descriptors)
- identify and analyse any issues relating to our responsibilities as an endorsed provider under the NESA requirements, and may include:
- assessing whether there is a need for a partnership or memorandum of understanding to be established if the content is owned by a third party
- providing advice to schools, operational and state office directorates if they are engaging other endorsed providers to deliver professional learning.
Once finalised, the team will produce a written assessment of the application, with a high-level summary of the alignment between the content with the standard descriptors, and an overall recommendation.
Stage 3: panel recommendation
The final stage of the approval process is the assessment of the application by the registered course panel (the panel).
The purpose of the panel is to provide quality assurance for all registered courses within the department and support consistent decision making. It approves or declines applications, and may request further consideration of specific issues such as ambiguity, complexities in PD design or the standard descriptors chosen. The panel will then either:
- approve the application: the learning author will receive a notification from MyPL to advise them and the course will be available in the catalogue
- request further information or amendments to the application, or request the application be sent to a subject matter expert
- recommend that the application does not meet the definition of a NESA registered PD course: for example the course may be better aligned to Teacher Identified Professional Development (TIPD).
Throughout the approval process, the application may be reverted to ‘draft’ status in MyPL so edits can be made by the PD learning author.
Please note: NESA registered course applications must be approved before teachers attend a course. This ensures the course completion can be recorded as part of their NESA maintenance of accreditation requirements. If a course is delivered to teachers prior to approval, it will not contribute to their accreditation requirements, and will not be backdated.