ERN training overview

The ERN training overview provides facilitators with the purpose, key outcomes and best training practice when using the modules in ERN training.


To provide accurate, current and consistent ERN training for School Administrative and Support (SAS) staff across the NSW Department of Education. This will be done by collaborating with skilled trainers, Leadership and High Performance Directorate, Policy and Information Management and Schools Curriculum and Assessment teams.

Key outcomes

In utilising the ERN Training Modules, SAS Reference Groups (SRGs) and school-based trainers should be able to:

  • access current training modules from a consistent, reliable and easily accessible source
  • utilise modules to provide sessions of variable times that can be adapted to suit the SAS staff training needs
  • advocate consistency of data statewide
  • have the option to feedback to the core group.


Trainers should have a sound knowledge of ERN with some awareness of:

  • NSW Department of Education Code of Conduct Policy
  • updates and notifications of procedural changes
  • standardisation of data entry – implications of consistency
  • requirements of primary, secondary and other specialty schools where applicable.

Training skills including use of technology such as interactive whiteboards, data projectors and confidence with the use of Microsoft Excel, Word and PowerPoint.

Best training practice

These modules have been used in a similar format by SRGs to provide training for up to 30 SAS staff at a time. Having two trainers, one from a primary school and one from a high school is useful in demonstrating the needs of both types of schools. Also, while one trainer is presenting, the other can follow the session plan and drive the mouse/keyboard, pointing out the areas being discussed by the presenter. A great team can keep each other on track, on time and cover strengths and weaknesses in each other’s knowledge.

Interested SAS staff, either School Administrative Managers (SAMs) or School Administrative Officers (SAOs), can also access the modules to provide on-site professional learning opportunities within the school environment.

It is essential that trainers utilise the ERN training environment for all demonstrations and ensure that participants are also using the ERN training environment. This prevents potential incorrect amendments to student data while participants may not be competent in the process of data entry.

Session plans

Session plans have been developed for each individual module. They provide guidelines for presentation of the module and can be used section by section for brief, school-based training sessions or combined with other modules for full day ERN training sessions. Information provided in the session plans include:

  • time – estimation of time required for each section
  • tick box – to indicate when each section is covered
  • key points – information to be discussed or demonstrated and exercises to be done by participants
  • resources required – different sections require different resources. These are listed accordingly for example, whiteboard, ERN live environment, ERN training environment, exercise handouts etc.

All resources reference the version number and date of last update.

PowerPoint presentations

The Introduction module has been written to be presented prior to each training module. It includes:

  • title screen
  • NSW Department of Education Acknowledgement of Country
  • housekeeping
  • outcomes for the module
  • NSW Department of Education policy and procedure – Privacy and Code of Conduct
  • accessing ERN live and training environments – portal access and icons

Depending on the knowledge of the participants, the Introduction module can be covered in detail or used as a quick refresher.

All other modules have the following:

  • title screen
  • NSW Department of Education Acknowledgement of Country
  • housekeeping
  • NSW Department of Education policy and procedure – Privacy and Code of Conduct
  • outcomes for the module

Exercise handouts

Some modules are more hands on than others. Exercise sheets should be printed off according to the number of participants and handed out at relevant times during the sessions.


SRGs will advertise and manage the modules in MyPL. This will provide feedback via online evaluations to record the participants’ professional learning history.

Individual schools and small network groups can also manage the modules in MyPL via the school’s PL supervisor.

Ongoing module updates

The core team:

  • will review and update modules as necessary when relevant updates and new releases occur in ERN
  • are to be notified prior to update release to assist with user acceptance testing if required.

It is hoped and expected that statewide SRGs and trainers will provide constructive feedback to the core team for relevant corrections and/or recommendations.

Core team members

  • Deb Smithers  – SAM Turramurra High School
  • Gail Bateman – SAO Narrabeen North Public School
  • Lorraine Larwood – SAM Jamison High School
  • Jo Nieass – SAM Bidwell Public School

Supported by:

  • Lyn de Gruchy – R/SASS Professional Learning Coordinator, Leadership and High Performance Directorate
  • Kelda McBain – Planning and Reporting Coordinator, Policy and Information Management
  • Rory Johnson – Application Team Leader, Schools Curriculum and Assessment
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