Learning circles for feedback on your draft logic model or draft evaluation plan

This section details the use of a learning circle for collaboration and feedback. The learning circle process supports you in designing an evaluation within your school.

Learning circles provide an opportunity to collaborate with other schools to receive and give feedback as you develop your evaluation design.

The process starts with each school principal nominating themselves, or a delegate, to be the evaluation leader, who in turn recruits an evaluation team from within the school. In the case of small schools, the team can be made up of staff from within a network of small schools.

Through this process schools can develop a logic model and an evaluation plan for any project, program or initiative. The learning circle process could be used to:

  • review any aspect of your 2015-2017 School Plan, or
  • design a key part of your 2018-2020 School Plan.

By participating in the learning circles, you will produce a logic model and an evaluation design.

A logic model specifically identifies the thinking and links between the:

  • needs the project has been designed to meet
  • inputs (resources) used
  • activities undertaken
  • outcomes that were expected to be met.

For more about logic modelling, follow these links to key resources:

Evaluation plan

An evaluation plan outlines the:

  • purpose of the evaluation, who will use it  and what for
  • key questions the evaluation is seeking to answer
  • sources of data that will help you answer these questions
  • evaluation tasks, resourcing and time frames.

For more about evaluation design, follow these links to key resources:

Evaluation leader

  • will have attended the Evaluation Essentials for School Leadership workshop
  • recruits an evaluation team
  • leads the evaluation team meetings
  • attends the online feedback sessions to receive and give feedback
  • qualifies for registered professional development hours at Highly Accomplished career stage: 6 hours for the logic model and another 6 hours for the evaluation design (12 hours total)

Evaluation team members

  • do not need to have attended the Evaluation Essentials for School Leadership workshop, although it would be useful
  • attend and contribute in the evaluation team meetings
  • may log their time as teacher identified professional development hours

Types of meetings

  • evaluation team meetings (3) - within a school or network of small schools, to draft and finalise the logic model and the evaluation design
  • feedback sessions (2) - to receive and give feedback on the draft logic model and evaluation design

Feedback sessions will be facilitated by a member of the Evaluation Capacity Building team and can be facilitated face-to-face or online via Adobe Connect.

If you would like to arrange for feedback on a logic model or an evaluation plan you have developed, you will need to either:

  • Form a small group with two or more schools who are interested in receiving feedback
  • Each school will need to have developed a logic model or evaluation plan.
  • Email evaluationsupport@cese.nsw.gov.au to request a feedback session, which can be facilitated face-to-face or online via Adobe Connect.

OR

  • Send an expression of interest to evaluationsupport@cese.nsw.gov.au to participate in an Adobe Connect feedback session and you will be placed in a group with other schools.

Preparing your presentation

  • Rehearse and make sure you can talk through your logic model/evaluation design in 5 minutes.
  • Do a run through with the team who developed your logic model/evaluation design.
  • Be ready to answer questions about your logic model/evaluation design.

Providing feedback to others - the role of the ‘critical friend’

Before the session, watch this video on the Tuning Protocol to understand the role of the ‘critical friend’.

Always let the presenter finish before you ask questions, since the order in which they get their ideas out might not be the same way you would present. The purpose of the feedback is to help them to improve their model, not to hone their presentation skills.

  • be specific, kind and helpful
  • allow the presenter to answer clarifying questions before you provide feedback.
  • use sentence stems such as “I like…” and “I wonder…”, rather than providing direct advice
  • keep an eye out for unspoken assumptions and any leaps of logic that the presenter did not articulate
  • identify, where possible, any enablers or barriers to achieving intended outcomes that the presenter did not articulate

The table below sets out the evaluation design process.

Create your logic modelCreate your evaluation plan
1) Leader and team prepare for Evaluation Team Meeting 1 by reviewing the logic modelling resources on the Evaluation Resource Hub - see Evaluation design process - detail (pdf 135 kb) for more detail and links.  
2) Leader and team participate in Evaluation Team Meeting 1 to develop a draft logic model.  
3) The leader participates in Feedback Session 1 to receive and give feedback.  
4) The leader and team participate in Evaluation Team Meeting 2 to finalise the logic model. 4) The leader and team participate in Evaluation Team Meeting 2 to develop a draft evaluation plan.
  5) The leader participates in Feedback Session 2 to receive and give feedback.
  6) The leader and team participate in Evaluation Team Meeting 3 to finalise the evaluation plan.
Now you are ready to run your evaluation

You can download a printable document of this Evaluation design process (pdf 93 kb), or for a more detailed description, download the Evaluation design process - detail (pdf 135 kb).

The evaluation design process maps out the detail of the stages of the process separately for the evaluation leader and for the evaluation team.

Download the full process here: Evaluation design process - detail (pdf 135 kb)

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