When setting up the meeting

• Are you running a meeting or a webinar?
  
• Choose a topic
  
• Set the date and time
  
• Change authentication from DoE to Zoom
  
• Add alternate hosts and/or panelists
  
• Disable Q&A if you don’t want attendees to be able to ask questions
  
• Set a more memorable password
  
• Enable Practice session
  
• Has the invitation link been sent to your attendees?

Prior to meeting

• Confirm date/time of meeting
  
• Identify key support staff- who will run the Zoom meeting during the assembly?
  
• Who will field troubleshooting emails/phonecalls?
  
• Will the session be recorded?
  
• Run a test, with the agenda for the assembly being followed.
  
• Check any camera changes- is the vision clear? Can you hear participants?
  
• Ensure that attendees from outside of your school have a Zoom account. A guide is in the support documents.
  
• Test your audio
  
• Test your video
  
• Have you pre-loaded any additional content such as videos, images and music?
  
• Will you be sharing content from an iPad or iPhone? Have you tested the connection?
  

Hardware setup

• Make sure the streaming device (laptop or tablet) has a power cable
  
• Choose a place with a strong Wi-Fi signal
  
• Have a backup device on standby
  
• Is the room well lit?
  
• Do you need an external microphone?
  
• Do you need an additional camera?
  
• Position your camera on the focus point.