Zoom presenter tips

Spotlight video

For your participants to be able to see you and your presentation, you will need to spotlight your video.

When you share your screen, hover over the video thumbnails. Click on the ellipses. Select spotlight video. Your participants will then be able to see you and your presentation.

From your video select the Spotlight Video option.

Participant chat

In the chat, it will by default be sending a message to the panelists only. If you want to send a message to the attendees, click on the arrows and select All panelists and attendees. If you want to talk to one person, click on their name in the chat.

In the chat, from the To field select the All panelists and attendees option to send messages to panelists and attendees.


You can annotate your screen if you are presenting. Click on view options. Select annotate, and you can draw onto the screen. To annotate on someone else’s screen, move mouse up or down (varies on different devices) to view the View Options at the top of the screen. Click on annotate.

To annotate your screen select View Options, then select annotate. You can now draw onto the screen.

To annotate on your screen, while you are presenting, go to screen share, and choose the document you wish to share. Once sharing, move your mouse to see your toolbar. One of your options is to annotate.

Once sharing your screen from the toolbar you can select Annotate. Once selected, a new toolbar will appear with various annotation tools. When you select save from this toolbar, a screen shot is saved in a zoom folder in Your Documents.
When you select save from this toolbar, a screen shot is saved in a zoom folder in Your Documents.

After selecting Annotate, you will see a new toolbar. Under draw, stamp and spotlight there are a number of different options allowing you to customise your annotations. You can save your annotations by clicking on the save button. A screen shot will drop into a zoom folder in your documents.

Example of annotated screen.

You can also click on the clear button, which will allow you to clear all annotations, only annotations made by others or annotations made by you.

Keyboard shortcuts

To use Zoom keyboard shortcuts, you will need to turn them on. In the Zoom app, open your settings, and check that the shortcuts you would like to use are selected.

Commonly used keyboard shortcuts

Zoom app full list

Controls Windows Mac iOS Linux

Always show meeting controls - on/off


Ctrl + \


Switch to active speaker view

Alt+ F1

Command + Shift + W

Switch to gallery speaker view

Al2 + F2

Command + Shift + W

Pause or resume recording

Alt + P

Command + Shift + P

Alt + P

Show/hide floating meeting controls

Ctrl + Alt + Shift + H

Ctrl + Option + Command + H

Close current chat session

Ctrl + W

Command + Shift + H

Ctrl + W

Move to next chat session

Ctrl + Up

Command + K

Screen sharing

In a webinar, you will usually want the host and the panellists to be able to share their screen.

Before the webinar starts broadcasting, the host will need to ensure that the panellists have permission to share. In the tool bar at the base of the screen (you may need to move your mouse to be able to see it) you will see a share screen button, with a small arrow beside it. Click on the small arrow.

Select the Share Screen option from the toolbar

An options box will pop up. Make sure that you have selected All Panelists in both sections.

In Advanced Sharing Options, make sure All Panellists option is selection for both Who can share and Who can start sharing when someone else is sharing

When you are ready to share, click on the share screen button. If you are sharing a video, you will need to select Share computer sound and optimize Screen Sharing for Video Clip.

From Select a widow or an application that you want to share, make sure you select Share computer sound and Optimize Screen Sharing for Video Clip options

Select the screen you would like to share, and click on the share button.

Downloadable Word document

Return to top of page Back to top