Nationally Consistent Collection of Data on School Students with Disability (NCCD)
What’s new in 2019
The Australian Government launched a new portal to help Australian schools participate in the Nationally Consistent Collection of Data on School Students with Disability (NCCD). The portal is located at www.nccd.edu.au
There is no change to the data submission process this year. However, schools can access extra support through the comprehensive online resource. The portal includes revised resources, including 2019 NCCD Guidelines, 2019 NCCD Quick Guide and updated Level of Adjustment Descriptors , which can be downloaded or navigated online using the Levels of Adjustment Viewer. Additional case studies will also be available on the portal progressively in 2019.
Refer to the “Essential information for schools participating in the 2019 NCCD” section below for links to core resources available on the portal.
About the National Data Collection
All Australian schools are required to participate annually in the NCCD.
The national data collection reflects and supports the ongoing work of schools. The NCCD draws on teachers' professional judgement and practices throughout the year supporting students with disability to access and participate in education on the same basis as other students. Under the NCCD model, teachers and school staff use their professional, informed judgement, based on evidence, to determine the level of adjustment students with disability receive, in both the classroom and whole of school context, as well as the broad category of disability that relates to the adjustments.
The model for the NCCD is based on mandatory obligations to students under the national Disability Discrimination Act 1992 (DDA) and Disability Standards for Education 2005. Understanding these legal obligations and the NCCD model is essential knowledge for principals and teachers.
From 1 January 2018, the NCCD has been used by the Australian Government to calculate the students with disability loading in recurrent funding for schools provided by the Commonwealth to states and territories. Therefore, the quality and reliability of information gathered under the NCCD is critical.
School principals are responsible for verifying the accuracy of their school's NCCD data and validating that there is evidence at the school to support the inclusion of a student in the NCCD. This is a key responsibility given that the NCCD data will be used to inform funding provided by the Australian Government to NSW and may be the subject of audits or compliance activities.
Essential information for schools participating in the 2019 NCCD
- Frequently Asked Questions
- NCCD Quick Guide PowerPoint
- NCCD Model
- Case Studies
- Levels of Adjustment Descriptors (UPDATED)
- Levels of Adjustment Viewer
- Broad Categories of Disability
- Evidence Guidance
- 2019 Privacy Statement - UPDATED (Word 31KB)
Information required for the NCCD
Each year schools will record and submit evidence based information about:
- the number of students receiving an adjustment for disability as defined in the DDA and the Disability Standards for Education
- the level of adjustment each student is receiving
- the broad category of disability of each student.
Students being provided with an adjustment for disability are included in the annual data collection where there is documented evidence held in the school of personalised learning and support for the student. This includes evidence that:
- the adjustment has been provided for a minimum of 10 weeks in the 12 months preceding the 2019 NCCD census date
- the adjustment is based on the assessed educational needs of individual students
- the adjustment is provided in consultation with the student and/or their parents and carers
- the impact of the adjustment is monitored
Each year in August, principals will verify the accuracy of NCCD data about students in their school receiving adjustments because of disability, based on evidences in the school.
Refer to the “Examples of Evidence to Support a Student’s Inclusion in the NCCD ” resource for guidance regarding evidence requirements
2019 key dates
|Up to Friday 5 July||
Schools enter data into ERN
|Monday 22 July||Collection website opens for validation phase|
|Monday 22 July - Friday 2 August||
Schools check their data and make any changes in ERN, and complete the validation phase by 5pm on the Friday
|Friday 2 August||Census date. Data harvested from ERN at 5pm|
|Monday 5 August - Friday 16 August||
Schools review their data and correct any errors in the collection website. Principals are responsible for signing off that the final census data is correct in the collection website by 5pm on the Friday 16 August
|Friday 16 August||Collection website closes|
Sound knowledge and understanding of the DDA and Disability Standards for Education will assist schools in meeting mandatory obligations to students and their parents and carers and implementing the national data collection. Accredited and NESA registered professional learning on the DDA and Disability Standards for Education through an online package of lessons is available to all school staff. Further instructions (Word 57KB) for accessing the lessons is available here.
A training portal developed by Educational Services Australia supports schools' implementation of the national data collection through information about the national data collection model, including levels of adjustment and evidence requirements.
Further information, including information notices are located on the Australian Government Department of Education website.
Data entry in ERN/ Online Data Collection Website
NSW public schools use ERN – Disability Adjustments to record and maintain data for the NCCD. The ERN - Disability Adjustment User Guide provides detailed instructions of how to access and use this function in ERN.
NSW public schools use the Online Data Collection Website twice a year, during the validation stage and the final census stage of the collection. Refer to the Online Data Collection Website for detailed instructions on how to use the website during the validation and final census stages.
Quick tips about how to use ERN and the Online Data Collection Website:
- Tips for using ERN - Prior to Validation (Word 193KB)
- Tips for using ERN and Online Website - Validation Stage (Word 543KB)
- Tips for using ERN and Online Website - Census Stage (Word 718KB)
Advice and assistance
Principals should contact their Directors Educational Leadership, Public Schools, for advice and assistance in the first instance.
School Services teams located across the state are also available to provide advice and assistance. Contacts in each operational directorate are available via the details below.
A helpdesk for the national data collection located in state office is also available to NSW government schools. See details in the Contact Us box below.
Additional support materials for schools
- Fact sheets for schools, parents and carers – also available in community languages
- Sample letter for parents, guardians and carers
- Notice for Schools and School Principals
- Public Information Notice
- Disability Standards for Education
Local assistance for NCCD
|Christine Albans||(02) 9408 8932|
(02) 9886 7000
(02) 9208 7611
|Anthony Johnston||(02) 6334 8229|
|Teena Skelton||(02) 4904 3946|
NSW Department of Education helpdesk for the NCCD:
(02) 7814 3885