Cataloguing

How to I catalogue an item when the ISBN is not found in Z-Cataloguing?

The recommended way to catalogue resources into Oliver is to use Z-Cataloguing to import SCIS MARC records. Refer to the guide How to add a resource via the Z-Cataloguing option for details.

If a resource cannot be found using ISBN, also try searching in Z-Cataloguing using title, subject or author.

When a resource cannot be found using Z-Cataloguing, you can perform an advanced search on SCISWeb OPAC to see if there is a matching catalogue record.

Enter the URL http://opac.scis.curriculum.edu.au/vwebv/searchAdvanced Next enter your SCIS username and password. Search for the resource If you find a record on SCIS OPAC, note the SCIS number and enter it into the SCIS no field in Oliver Z-Cataloguing instead of using the ISBN.

When a commercially produced resource cannot be found on SCIS, contact the SCIS team.

Non-commercial resource such as a local publication and equipment will need to be catalogued manually.

For more information see the guides:

Why you should not purge loan history in Oliver.

One of the annual management tasks with OASIS was to purge borrower loan history records.

With Oliver you should not purge loan history because doing so will prevent you from running statistical reports that rely on circulation data. This includes both borrower usage reports and resource usage reports.

OASIS kept a running count of resource and borrower usage which was independent of the loan history records.

Oliver calculates usage reports ‘on the fly’ from the available loan history data which provides much greater flexibility for reporting than was available from OASIS, however, if the loan history data has been purged then this reporting will not be possible.

How do I add cover images to resources which do not have one?

After downloading a new resource from SCIS, you may notice the resource record does not have a cover image. There are reasons this may occur. If you have created a carousel on your Oliver home page, these will display as blank covers with a question mark.

For more information refer to the guide – Overview of cover images in Oliver

How do I fix the 'Resources require physical copies but do not have any' warning?

The two most common reasons for this message are:

  • Incomplete weeding – The last copy record has been deleted but the Resource record was not
  • Incomplete accessioning – A resource record was added but you forgot to add a copy record.

The guide How to fix resources with no physical copies will show you how to fix both these problems.

What is an analytic?

The Analytics function is used to catalogue a resource that contains multiple parts. For example:

  • an Anthology containing several works by more than one author
  • a DVD containing several different programs.

When an Analytic is added to a resource, a new resource record is created and automatically linked to the 'parent' resource. The Analytics feature of Oliver is similar to Linked records in OASIS.

Analytics are unique to your school.

For instructions on how add an analytic see the guide – How to add an analytic to a resource record.

What is the difference between global change and exchange?

The exchange option allows you to change the value of selected fields of copy and borrower records in bulk. Exchange is a simplified version of the global change option and allows you to modify the value of several commonly changed fields for many records at the same time. For changes to copies, exchange allows the changes made to be permanent or temporary. A temporary exchange will revert to the original value on a selected date.

Can you search for multiple barcodes to make global changes?

Yes, use multi-barcode search.

Is exchange temporary?

If you enter an expiry date the exchange will be temporary. If you do not enter an expiry date then the change will be permanent.

For more information see the guides:

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