Video transcript - SBAR release information presentation

Welcome along colleagues, to this morning session on release information for the 2021 school budget allocation report. I would like to commence with acknowledging country. I'd like to acknowledge the traditional custodians of the land that each of us are meeting upon today. I'd like to pay my respect elders both past and present and to all Aboriginal and Torres Strait Islander people joining us today as well.

As mentioned, I am part of the Field Services team, as you can see here, we've got four leaders scattered throughout the state and we've got six support officers as well.

So myself and as you can see in the middle column there, Rosella, the two support people for your particular networks, if you have any questions around strategic resourcing and so on moving forward. And it’s great to see some familiar faces joining us this morning in the participant group.

Okay, let's have a look at some funding figures. You're probably very familiar with this triangle that you see here, which is our resource allocation model, our targeted funding, our equity loadings and base school allocation.

We are entering the eighth year of successfully delivering the funding, certainty to New South Wales public schools through the use of the seven RAM loadings you can see on the right hand side. These loadings do not typically change between the SBAR and the SBAR adjustments. You'll see in a moment that's a change of terminology and that's one of the changes I'll talk about in a moment. So in other words, what we've been familiar with, with those loadings, we haven't seen a change between our planned report, which we typically receive now and our approved report next year. There's been a name change to those to the SBAR and the SBAR adjustments. We are continuing our commitment to the implementation of needs-based funding and ensuring the needs of our students are at the centre of all of our decision making with our funding. Allocations must be strategically invested. And we throw in the word invested here because it's an important word to be considering when we are thinking about the bank of resources we have available to us as leaders to invest in our students so we provide additional assistance to meet their full potential and students receive the support they are meant to receive. This distribution of needs based funding of schools throughout the resource allocation model ensures that that funding delivered to schools in 2021 will directly benefit our student cohort in 2021.

The funding you receive and are seeing in your SBAR should be expended in the year of 2021. You shouldn’t be rolling over any money from 6100 unless you have a significant plan there to do so. The funding for your school should be, which you see in the SBAR, is there to support the cohort's students and their learning needs and wellbeing needs for next year.

Just before I progress, what you will find is on the strategic resourcing website you'll find you'll be able to access this PowerPoint and also a recording as well of one of the sessions to refer to.

What we're looking at here is the key figures in terms of resource allocation loadings for 2021. As you can see, there is 1.3 billion dollars, which will be distributed to schools across the seven loadings.

The first one we're looking at here, which is the major allocation that goes out to schools is around socio-economic background. You can see 445 million dollars will be distributed to 2192 two schools and it impacts upon 412,000 students.

I'm not going to read the details of each one of these, but I'll flick through them and the next loading is Aboriginal background.

And you can see the investment there from the department, the number of students that it will impact upon, and the number of schools that recieve that funding.

English language proficiency.

Low level adjusted for disability.

Location which refers to schools which are isolated or remote mainly in regional areas.

Per capita allocation.

Last but not least, professional learning that we are seeing there.

New and notable changes to your 2021 SBAR.

You're probably very familiar with what this has been over a number of years now, the green text as such, and it being called a planned budget allocation report.

It’s had a refreshed look to aid clarity here and make it a little easier to read, and now our planned SBAR hs been renamed to 2021 SBAR.

The concept behind changing it to a 2021 SBAR is to give you greater certainty. The fact is that this is your allocation for 2021, and you can go ahead and use these allocations now to plan your budgets for next year.

As you can see, the approved SBAR has been renamed now and will become the 2021 SBAR adjustments. Same timeline, March next year, just renaming it and a fresher look to the to the actual report itself.

You can also see here you're probably familiar with the Guide for schools, the budget allocation report, a guide for schools.

This now has a name change. It's now called the 2021 School Budget Allocation Report Essentials.

This document has been condensed. It's a lot more concise, greater readability, clarity and accessibility for the essential information that's required.

SBAR resources. There are a number of resources which are being added to the strategic resourcing website to support schools.

Five new resources, the first one being introduction of the school budget allocation report. This is an e-learning module which provides deeper insights into the allocation methodologies and the intended use of the funding you are receiving.

Second one is the SBAR resource hub, which is the central location on the strategic resourcing website for comprehensive SBAR related information and support.

In a moment, I'll show you where the where to find these.

The third one is school snapshots and case studies The great outcomes schools are achieving and the positive difference this is making to students wellbeing are showcased in this particular area.

SBAR getting started animation, which is hot off the press, which provides an introductory overview of the structure and the purpose of the SBAR.

It's really good to run with your executive staff that may not be familiar with the SBAR report and where the information gets captured to drive the allocations.

And last but not least, the 2021 essentials, which contains clear and concise information, ensuring the purposeful use of funding and examples of the effective practice in schools.

Where do we find these? Here’s a snapshot of the strategic schools resourcing website. And as you hover down, we can see here.

It's got the SBAR resource hub, and you can see that three of those resources are sitting there underneath.

In addition to this on the SBAR Resource hub, as you can see here, we've got at a glance SBAR contacts and WBS/IO information.

The key contact and relevant WBS/IO information for each allocation item in the SBAR is available here as a quick reference table housed in the hub.

Enquiries in relation to specific allocations you may receive should be directed to the contacts listed in this table.

And you can see here the information that's listed there is around targeted funding. It’s related contacts associated with those particular allocations.

Base school allocation and operational funding. Site specific allocations and initiative funding.

Ok, so what's changed in terms of 2021 SBAR methodology updates.

Well, the first one we are looking at here is English language proficiency. The 2020 full time equivalent increase of 104 positions is being continued and now has been incorporated as a recurrent allocation. The minimum value for eligible schools has increased to 2,400 dollars and the maximum has increased to 700,000.

The minimum FTE position is now 0.2 and the maximum is 6.0 full time equivalent positions.

The change here around low level adjusted for disability, so part of it you can see in another equity loading. Refinement of the methodology for this loading is ongoing.

The learning to support teacher full time equivalent allocation is for three years 2018 to 2020 and has been extended for 2021.

The 2020 flexible funding allocation is shown on the report and may be updated in the 2021 SBAR adjustments.

You will receive further advice early in this term around that aspect.

The third one here is around SSP supplementary funding. The SSP supplementary funding was distributed across all SSP’s in 2020 and again in 2021 to provide short term relief for staffing costs. These funds can only be used for staffing.

It's a flexible funding allocations to provide and evaluate interim additional resourcing to inform the future Staffing Methodology Review, which is part of an ongoing review process.

The 2021 allocations for hospitals schools, excluding Sydney Children's Hospital and Children's Hospital school, and education and training units in youth justice centres are yet to be determined.

Allocations for these schools will be negotiated individually on a school by school basis and aligned with the outcomes of review that was initiated based on feedback from the DELs and principals in these settings, as well as other internal stakeholders.

Following this review, the allocations of funding for 2021 will be ready prior to the release of, and distributed via the 2021 SBAR adjustments early in 2021.

The next change we're seeing here is around utilities. This is where you will see probably if you looked at your variance page on page two, your utilities allocation has actually gone down.

Why has it gone down? Well, from 2021, electricity and gas, which is approximate 63 per cent of the total utilities costs have been removed from the SBAR to be managed centrally with associated budgets and costs transferred into the corporate space.

The utilities funding allocation is provided to schools for water and waste utility costs.

Funding calculations for the water waste component have been applied on a pro-rata basis for schools based on the previous year's model.

Principals remain accountable for the school's energy usage through a monthly monitoring process.

All schools will see a negative variance, as mentioned for the utilities allocation due to these components now being centrally managed. That is electricity and gas.

Just some information for those schools are impacted by this. That's around flexible funding for wellbeing services. In 2021, 66 schools will receive an allocation of flexible funding from wellbeing services.

These schools will all receive a six month allocation as they will receive funding for their full time ongoing student support officer from July next year.

There are 161 high schools, central schools and schools for specific purposes who have received a flexible funding and wellbeing services allocation in previous years that are no longer receiving it as they now receive funding to employ a full time, ongoing student support officer. These schools are aware they will no longer receive the flexible funding for the wellbeing services.

Now, in that same space, 161 high schools, there are 150 primary schools and four central schools, the same exact the same scenario that will no longer receive funding. These schools were advised in 2019. Funding will be rolled over for 2020 only.

Schools were advised early in September that flexible funding for wellbeing services will not be continuing.

Information here around, Sick and FACs. Standard Sick and FACS leave calculation methodology will resume in 2021.

Schools will receive a Sick and FACS budget based on the individual schools average Sick and FACS leave trends between 2017 and 2019.

Sick and FACS taken in 2020 is regarded as atypical due to COVID and has not been included in the calculations.

The schools average position is moderated according to a state wide benchmark of sick days for schools.

Moving on. Let's look at linking school funding allocations to School Excellence in Action.

Strategic improvement, planning and budgeting and resourcing are all interconnected.

And this particular slide here is showing you the connected nature of resourcing and the school excellence cycle.

The funding provided through the 2021 SBAR is a critical resource that supports the delivery of the strategic directions and improvement measures identified in your school strategic improvement plan. The funding is provided to meet student learning and wellbeing needs and improve student outcomes.

And as you can see in each of the cycles here, you can see the relationship around resourcing.

So in other words, with our situational analysis, which we are currently looking at, is what resources do I have and how did I utilise those resources in the past and what are available for me moving forward.

Within our strategic improvement plan, we're looking at aligning those funding sources as identified here, targeted equity initiative and base to our improvement, strategic directions and improvement measures.

Then an important part of the process, that third element, is around implementation and progress monitoring. And that is tracking your actual investment of your resources against your strategic improvement plan to make sure you're on track, and it's providing the appropriate support to deliver and implement your plan.

And then the last point, is around annual reflection. So reflect, evaluate and report. We adjust resource contributions if required, and we're reporting on the impact of that resource investment over the year.

Accountability for the effective use of the funds to improve student learning occurs through your school's strategic improvement plan in that annual report.

Accountability for the effective use of needs-based funding must extend beyond financial expenditure to include, as I've just mentioned, the evaluation of the impacts on student learning.

And as you can see here, resourcing considerations are required in all four components of the new School Excellence cycle and are key driver in the successful implementation of your strategic improvement plan.

Moving on and actually looking here at the resources which are available to you. The School Excellence in Action web page, and I would encourage you once again to access both the strategic schools resourcing web page and this one as well.

You can see here the school excellence policy.

Resources delivered through the school budget allocation, most importantly, need to be effectively aligned to the initiatives in the school excellence cycle.

Schools will find a wealth of specific information relating to the effective use of funding and resources on this particular Web page.

The School Excellence Procedure, located in the school excellent policy section has highlighted here and then sitting underneath that you'll see effective use of funding and resources.

Within here is reflective questions to use when reviewing the effectiveness of your current practices around resourcing and details related to needs based funding, including delivering improvement and excellence for specific groups of students and strategic resources examples and other additional support as well.

So a really valuable resource there both those Web pages have those documents to delve into.

Moving on and bringing to a conclusion our presentation this morning.

This is some additional support resources for you. So you can see myself there as leader field services looking after your particular network is myself and Rosella.

If you've got any questions or would like any support in the space around strategically aligning the resources to your improvement plan, situational analysis, implementing that plan and monitoring financial budgeting and so on.

Please don't hesitate to get in contact with myself. You can also see the contact details for the Strategic Schools Support Unit.

School excellence and strategic planning. That's where the excellence policy sits and excellence in action.

And also in the bottom right hand corner, school budgeting and financial management. You can see there is an e-learning module on MyPL available for the enterprise financial planning tool.

And there's some updated support material as well on the eFPT web pages for you to look at.

So I would encourage you to delve in there and have a look at those e-learning modules that are on MyPL for the eFPT and also have a look at the eFPT web pages.

Thank you for your attendance this morning. Hopefully you've found that information informative and relevant to your school.

And I wish you all the best with your planning. And please don't hesitate to get in contact with us if we can help you out. Thanks again.

End transcript.

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