This page is being developed to assist schools with purchasing and managing assets in the SAP Finance system.
There are two types of asset purchase which require a WBS element to be used in SAP. These are:
- Purchased assets (CSA)
CSA – Capital School Assets are purchases of plant and equipment greater than or equal to $10,000 GST exclusive. Examples are a bus or photocopier.
CSAs have been created for all schools and are reusable. The type of CSA used is derived from the source of funding.
CSA/XXXX00–10 – 6510 Consolidated Fund Capital and
CSA/XXXX00–30 – 6700 School and Community Capital.
- Constructed assets (CSP)
CSP – Capital School Project are constructions of a single trade, approved by AMU, less than $30,000 GST inclusive. Examples are a playground or kitchen refurbishment.
CSPs are requested to be created by completing a Project Master Maintenance form. This requires approvals and sign offs by a Director, Asset Management and the school principal and must be submitted along with the request.
Assets and their costs are posted to a WBS element when purchasing through a shopping cart.
The following documents for SAP schools are available for viewing and downloading:
- Asset Management Unit (AMU) manages asset construction for school (PDF 103.04KB)
- Policy on School & Community Funded Projects by Asset Management
- Purchasing an equipment asset using a WBS (CSA)
Please note: Once printed these documents are no longer considered current. Refer to Schools Finance intranet site for current document versions.