T – glossary definitions

T glossary

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2-way match

A procedure that is used for processing a vendor invoice against a purchase document to identify any differences on the invoice (such as quantity or price) prior to payment.

3-way match

A procedure that is used for processing a vendor invoice against a purchase document and goods receipt and checking for accuracy and any changes on the invoice prior to payment.

Targeted funds

Funds provided to support specific outcomes, schools are required to report on the outcomes associated with the use of these funds.

Tax authorities

Australian Taxation Office and Office of State Revenue

Tax code

Tax code indicates the tax applicable and identifies non-taxable items.

Tax invoice

An invoice which contains the ABN, supplier name and address, date, total amount of invoice and details GST component.

Tax master files

Files containing tables of tax codes and tax rates.

Tax type

A tax type is a list of tax obligation (eg GST, FBT and WET) registered for the selected account of an entity.

Teaching Service

The NSW Education Teaching Service.

Team cart

School staff can assign procurement substitutes for team carts using the user settings. Any member of the team can progress the teamcart on for approval.

Tender management

A formal document issued to potential suppliers during the tender process to enable them to submit the information the project needs to select a preferred supplier.

TFN

Tax File Number (TFN) is an 8 or 9 digit number issued by the Australian Taxation Office (ATO) to each taxpayer (individual, company, superannuation fund, partnership or trust) to identify that taxpayer's Australian tax dealings.

Third-party funds

Money held on behalf of other entities not owned by the school eg Internal Public Money – book fairs, end of year student functions, refundable deposits etc or External Public Money – charity collections, Book Club, Centrelink , Abstudy or donations held on behalf of the P&C.

Tolerance

See Variance.

Top down budgeting

An approach to budgeting management in which the principal or finance committee will perform budget estimation for respective revenue and expenditure across all cost centres.

Transactions

An activity or action that is recorded.

Travel expense claim form

Used to request reimbursement for pre-approved expenses incurred during official business.

Treasury Managed Fund (TMF)

A type of insurance, coverage is for loss and/or damage to departmental property for all claims of $300 or more (except glass).

TRIM

Document and record management software used by the department.

Trust (Public money)

Monies held on behalf of another person or entity, not school’s funds to expend at will.  A legally executed document should exist setting out terms and/or conditions of the trust.

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