E – glossary definitions

E glossary

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Part of Student Administration and Learning Management system – used for student management.


Enterprise Central Component – also known as the ‘GUI (Graphical User Interface)’ or ‘back end’ system.

Economic life

This is generally the period over which an asset is expected to be economically usable.

eCPC Employee Casual Pay Claims

A computer program used by school to submit online casual pay claims for casual school staff.


Education Connect (EDConnect) is the departmental call centre and shared service centre providing support, information and advice for IT, Business Services, SAP Finance and SALM support.


The Enterprise Financial Planning Tool is designed for schools to plan staffing and operational costs in detail.

Electronic funds transfer (EFT)

The system by which payments or deposits are made electronically using direct credit.


Electronic Funds Transfer at Point of Sale based on the use of payment cards such as debit or credit cards at payment terminals located at the points of sale.


eLAPS stands for electronic leave application system and is a web-based system that allows leave to be applied for online. To access eLAPS you need to log onto the web application called Employee Self Service (ESS) in the staff portal.

Electronic bank statement (EBS)

A bank statement which is sent by Westpac in electronic form and then uploaded into SAP.


A person employed at the school who receives salary or wages.

Employee Self Service

See ESS.


See Expense Management System (EMS).

End of financial year

Generally the end of financial year is 30 June, except for NSW Government schools it is 31 December.

End of period

The period-end and year-end processes in SAP involve the completion of sets of activities as part of the finalisation of the accounts at month-end or year-end. Standard reports should be produced on a periodic basis, typically monthly.


Items that are below the asset threshold amount but are deemed as 'at risk items' and are subject to stock take. Items deemed to be attractive/portable items eg laptops or cameras.

Equipment register

A register detailing resources, assets and equipment located within the school.

Equity funding

Equity funding is a departmental initiative that provides schools with financial flexibility by combining previous tied grants in order to meet local school objectives.

ESS (Employee Self Service)

Allows employees to perform certain actions online via an internet  portal, including:

  • maintaining personal information
  • viewing payslips
  • initiating staff movement
  • applying for leave
  • viewing leave history and checking leave balances.

Executive Director, Public Schools NSW

A person appointed by the Secretary. They are responsible for educational services and school management.

Executive staff

The principal and the following officers:

  • Secondary School - deputy principal, head teacher
  • Central School - deputy principal, head teacher, assistant principal
  • Class 1-4 Primary School - deputy principal, assistant principal
  • Class 5-6 Primary School - most senior member/s of teaching staff.


The value of an asset or other benefit which has been used or consumed in a present or past period. For example, the consumption of a service provided by a third party is an expense incurred. The value of the consumption is the amount of money exchanged in return for the service provided.

Expense management system (EMS)

A software application used to assist with the efficient and effective management of PCard transactions .The system is used to record, approve and acquit costs.


The EMS software application used for PCards in the department.


The action of spending funds or the amount of money spent.

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