E – glossary definitions
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Part of Student Administration and Learning Management system – used for student management.
Enterprise Central Component – also known as the ‘GUI (Graphical User Interface)’ or ‘back end’ system.
This is generally the period over which an asset is expected to be economically usable.
A computer program used by school to submit online casual pay claims for casual school staff.
Education Connect (EDConnect) is the departmental call centre and shared service centre providing support, information and advice for IT, Business Services, SAP Finance and SALM support.
The Enterprise Financial Planning Tool is designed for schools to plan staffing and operational costs in detail.
The system by which payments or deposits are made electronically using direct credit.
Electronic Funds Transfer at Point of Sale based on the use of payment cards such as debit or credit cards at payment terminals located at the points of sale.
eLAPS stands for electronic leave application system and is a web-based system that allows leave to be applied for online. To access eLAPS you need to log onto the web application called Employee Self Service (ESS) in the staff portal.
A bank statement which is sent by Westpac in electronic form and then uploaded into SAP.
A person employed at the school who receives salary or wages.
See Expense Management System (EMS).
Generally the end of financial year is 30 June, except for NSW Government schools it is 31 December.
The period-end and year-end processes in SAP involve the completion of sets of activities as part of the finalisation of the accounts at month-end or year-end. Standard reports should be produced on a periodic basis, typically monthly.
Items that are below the asset threshold amount but are deemed as 'at risk items' and are subject to stock take. Items deemed to be attractive/portable items eg laptops or cameras.
A register detailing resources, assets and equipment located within the school.
Equity funding is a departmental initiative that provides schools with financial flexibility by combining previous tied grants in order to meet local school objectives.
Allows employees to perform certain actions online via an internet portal, including:
A person appointed by the Secretary. They are responsible for educational services and school management.
The principal and the following officers:
The value of an asset or other benefit which has been used or consumed in a present or past period. For example, the consumption of a service provided by a third party is an expense incurred. The value of the consumption is the amount of money exchanged in return for the service provided.
A software application used to assist with the efficient and effective management of PCard transactions .The system is used to record, approve and acquit costs.
The EMS software application used for PCards in the department.
The action of spending funds or the amount of money spent.