Application process

Online applications opened on Tuesday 9 June 2020 and closed on Friday 26 June 2020. Late applications cannot be accepted.

The Opportunity Class Placement Test will be conducted on the morning of Wednesday 16 September 2020.

Steps

  1. Public school applicants may be asked to complete an 'Intention to apply' form by the current primary school so the school knows who intends to apply.
  2. Read Information about applying for Year 5 entry to an opportunity class in 2021 for information about the process and important dates. An accessible version of the application information is also available.
  3. Go to the 'application website' (from 9 June to 26 June 2020) to apply and follow instructions for registration.
    • Parents register in the application website by providing a valid email address - do not use a student's email address.
    • You will be sent an email with an access key (password) for the online application.
    • See a step by step guide on how to complete the application online (How to complete an application).
  4. Return to the application and log in using your email address and access key. If you lose the access key, go to 'Login' and log in using your email address and click on 'Reset access key' to get a new email. Earlier access keys will be deleted.
  5. Complete your contact details. Fields marked with an asterisk (*) must be completed prior to proceeding to the next page by selecting 'Next'. To return to the previous page click the 'Previous' button.
  6. When your contact details are complete, click the 'Next' button.
  7. Follow the steps on each page to complete the opportunity class placement application.
  8. Enter information about any disability provisions, if required.
  9. To leave the application before it is finished select 'Log off' and close your browser. You will need to log in again when you return.
  10. When you have completed your application click 'Submit'. Make a note of the application number in the format C20 123 456 shown on the screen. You must quote this number whenever you enquire about the application.
  11. You will be sent an email confirming that you have successfully submitted an application. Check the attachments to the email to confirm all details are correct.

Confirmation

After submitting your application you will receive a confirmation email with:

  • a copy of the application including an application number - include this number on all communication with the Team
  • an 'Attachments cover sheet' to use if sending additional documentation
  • a 'Principal's page' for non-government school principals to complete (non-government school applicants only)

Note: Some email providers will not accept emails with attachments sent from the Team. If this happens the Team will have to send all correspondence by mail. To avoid this problem add ssu@det.nsw.edu.au to your email contacts to ensure you receive correspondence from the High Performing Students Team. Also check your spam or junk folder regularly.

Apply by the due date

Closing dates for applications are strictly observed. Late applications cannot be accepted. The placement program operates on a very tight schedule and involves the use of external contractors who cannot accommodate late additions to the candidature for testing. There can be no exceptions made on compassionate grounds.

Changes to the application

Changes cannot be made to applications online once submitted. Parents are responsible for ensuring that the information in their application is up to date. If you find you have made a mistake or need to change details after you submitted your application, email the required changes to the Team. The Team will usually acknowledge by email or post any change request when it is processed.

Apply once only for each child. Only one application can be considered for each student.

Applicants can choose up to two opportunity classes. Choose the opportunity class and the order of the classes carefully and list only those schools you would like your child to attend and in your preferred order. You can change your school choices for entry in 2021 by sending a completed Change of choice form to the Team up until 25 September 2020.

Changes of choice cannot normally be made after outcomes are released. After the outcome is released you cannot change the school choice on the basis that the student could have qualified for a different school.

Applying without internet access

Use the internet at a public library if you do not have access at home and complete the following steps:

  1. Set up a web-based email to use for the application, such as Yahoo, Hotmail, Gmail or similar.
  2. Use that email account to register at the 'application website'.
  3. Wait to receive an email with an access key (password) and link.
  4. Copy and paste the access key to log in.
  5. Complete the application and, in the Contact details section, click on 'Mail only' for all future correspondence.
  6. Submit the application.
  7. Check your new email account for the confirmation email and print the file showing all your application details. Check the email spam/junk folder as well as the inbox.

The Team will then send all communication to your postal address.

Note: Where parents request contact by mail, as the Team mails letters at the same time as emails are sent, posted mail will take longer for delivery.

Contact the High Performing Students Team for assistance if you have a disability that prevents you from using a computer.

Additional documents

If any of the following situations apply to your child, and if you have not already done so, you need to send copies of the following supporting documents to the Team:

  • information about a disability including a medical or behavioural disorder such as serious vision impairment, diabetes, anaphylaxis, autism or serious illness. If you believe your child needs disability provisions, you will need to provide supporting evidence that focuses on the functional impact of the disability on test performance.
  • copy of court orders if they relate to this child's education or communication about the child
  • explanation of why the child is older or younger than the usual age range or not in Year 4 when applying.
  • for interstate/overseas students not able to sit the Opportunity Class Placement Test, parents must arrange to complete a Report of academic merit
  • for students who have been doing most school work in the English language for less than 48 months, evidence of previous schooling, if requested.

Quote your application number when sending documents or use the cover sheet you receive with your application confirmation email when sending attachments to the Team.

Do not send schools reports or certificates or other test results unless asked to do so by the Team.

Parent details

It is the parent's responsibility to use an email address that does not belong to a child. The Team will not correspond with students. Any email suspected of belonging to a child will be disabled and then all correspondence will need to be sent by mail unless a valid second email has been provided.

If possible, parents should provide two email addresses and must write to the Team to update their child's record every time there is a change to any details.

Where both parents live at the same address as the student

The names of both parents should be recorded on the application form if the second parent is likely to contact the Team or to make independent placement decisions on behalf of the child.

Where parents live at different addresses

Where parents do not live together, but have equal shared responsibility for the care and welfare of the student, the parent who lives at the same address as the child for most of the time should submit the application.

Where the student lives with each parent for equal time, the parent with whom the child is staying at the time of applying should apply. Parents must not submit two different applications for the same child. Duplicate applications will not be processed.

If the second parent is entitled to information about the child's application that parent may write to the Team and request to receive duplicate system-generated correspondence.

The Team will not participate in parental disputes and will accept decisions about school choices and placement made by the parent with whom the child is living most of the time, unless there are court orders stating otherwise.

Where parents cannot reach agreement, the matter will be dealt with according to the Department's guidelines for dealing with family law related issues.

For more information refer to the Family law guidelines.

Court orders

Tick the relevant box for 'Court orders' on the application if there are any family law, apprehended violence orders or other relevant court orders in relation to such matters as the education of the student, the parental responsibility for the student, the student's main residence, restricting access to the student's record or restricting the provision of information about the student. Scan and send a complete copy of the orders to the Team.

The Team will give information to anyone legally entitled to it.

Who can make enquiries or decisions about your application?

The Team corresponds with the parents or carers that you list on the application. If you wish to let other people discuss your child's application with the Team, you must write to the Team authorising them to make enquiries or decisions on your behalf.

The Team will provide information about an application to any parent or interested person who is legally entitled to it, regardless of requests for confidentiality. The Team will not correspond with students or speak to them on the telephone.

Principals may also comment on issues relevant to the application.

Non-government primary school principals are asked to complete the 'Principal's page ' form to verify student information. This form is emailed to you as soon as you submit your application online and must be returned to the Team.

Non-government school applicants

NSW non-government school applicants complete the online application form. Applicants indicate whether they consent for the current school principal to be consulted about matters such as disability provisions for the test.

Non-government schools submit the 'Principal's page' sent with the email confirming submission of the application.

  • Give the non-government school principal a copy of the application confirmation and the 'Principal's page'. The principal is requested to sign and stamp the form and return it to the High Performing Students Team .
  • If the principal does not wish to send the page to the Team, the parent must do so.

The Team will send a notice to parents when the principal's page has been received and processed by the Team.

Interstate and overseas applicants

Students temporarily living interstate or overseas who are unable to sit the Opportunity Class Placement Test may still apply for Year 5 placement in a NSW opportunity class.

It is preferable for interstate and overseas applicants to return to NSW to do the Opportunity Class Placement Test. However, there are two different procedures available for interstate and overseas applicants, depending on the applicant's circumstances.

Procedure 1: Applicants temporarily living interstate/overseas who intend to return to NSW for their child to sit the Opportunity Class Placement Test
  1. Parents apply online during the application period at the 'application website' (i.e. between 9 June and 26 June 2020).
  2. You must indicate on the online application where in NSW you will be at the time of the test so that a local test centre can be allocated.
  3. Student returns to NSW to sit the Opportunity Class Placement Test on Wednesday 16 September 2020.

OR

Procedure 2: Applicants temporarily living interstate/overseas who are unable to return to NSW for their child to sit the Opportunity Class Placement Test
  1. Parents apply online during the application period at the 'application website' (i.e. between 9 June and 26 June 2020).
  2. Download the Report of academic merit and arrange, at your own expense, for individual and standardised testing of your child by a registered psychologist or other qualified practitioner. (Note: The Team is unable to make recommendations)
  3. Submit the completed 'Report of academic merit' to the Team by the test date (i.e. Wednesday 16 September 2020).

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