Community Languages Schools program new portal. For the best experience using the Community Languages Schools program, new portal, it is recommended to use Google Chrome.

Quick reference guide, one expression of interest registration. Before you begin, please have the required documentation available before starting the expression of interest registration. Constitution, certificate of incorporation from the Department of Fair-Trading, ABN/GST registration, public Liability insurance certificate, worker's compensation insurance certificate or exemption letter from a lawyer or accountant or STAT Declaration, Bank details on the organisation letterhead and teaching program.

Please note you can only upload these file types highlighted here. This process does not allow you to stop and save along the way.

Once started, you must go through the whole process before you can submit. The process should take approximately 20 to 30 minutes to complete.

On the quick reference guide, there is a link for the Community Languages Schools program portal. Click on the link here where my cursor is showing. The link should take you to this portal page.

Then you need to click on the expression of interest link on the top here. Click the link, you'll be taken to this page.

Please review the documents required and ensure they are available before starting the expression of interest process. Then click Next. You will be taken to this registration page.

Enter the organisation name and Australian Business Number details. A valid ABN must be provided, and the organisation name must be associated with the ABN provided.

Please note that an error message will display and you will not be able to proceed if the organisation is already registered with the program or the organisation has already submitted an expression of interests, which is under review and has not yet been approved or rejected, or an invalid ABN is entered or the entered ABN is not associated with the entered organisation name, the organisation name and ABN must be an exact match to what is listed on the Australian Business Register.

Do not enter spaces in the ABN field. If you are having any problems entering your organisation name and ABN, please go to the Australian Business Register.

Look up your organisation name and your ABN number. They need to be typed in the new portal the way they are in the Australian Business Register.

Once you enter your organisation name and your Australian Business Number with no spaces in the number exactly the way it is on the Australian Business Register, then you click Next.

You'll be taken to this registration page where you need to enter all the details on this page. First, your incorporation number.

Just make sure you enter your own corporation number, what type of legal status does the incorporated registration organisation have? And there's a dropdown menu where you can choose the right one.

Then you need to enter your year of registration and then the date of establishment, public liability insurance, policy number, public liability insurance policy, expiry date, worker's compensation insurance number.

If you have it, please note this is not a compulsory field. All the other asterisks, the red asterisks are all compulsory fields.

You enter your worker's compensation insurance policy expiry date, then your language. Let's just choose the first one and then your website if you have one.

There's two check boxes that you need to click or keep not checked. The first one is the school's principal aim the teaching of languages.

This does not include English language, so you need to check that box. Does this school show close links with a community whose first heritage language is not English?

Check the box as well. Then you scroll down the page. You need to enter the address, the suburb and your postcode.

You need to enter your state electorate. There's a dropdown list where you can choose from. If there's a postal address, you need to enter it here, but please note this is not a compulsory field.

Please note that GST registered checkbox is automatically updated based on the GST registration status of the provided ABN.

The checkbox will be ticked if it is GST registered. Once you complete this page, then you need to click next.

Then it will take you to your key organisation contacts. Here you need the head of organisation details. Firstly, you choose the title and then you enter all of those compulsory fields, email address.

Then you need to put down a contact phone. This could be either a landline or a mobile number and then a mobile number if there's one as well.

Then you scroll down the page to the coordinator of language program. You click their title, you enter their position, their email address, their mobile number, and then a contact number.

And this could be a landline or a mobile number as well. Then you scroll down to the public officer. You choose their title and their name and their last name and so on, the position and so on.

So their position would be public officer, their email address, their mobile number and the contact number. And this could be a landline or a mobile number as well.

Please note that an error message will display, and you will not be able to proceed if duplicate emails are provided for the contacts or duplicate first name and last name are provided for the contacts.

When you are done, you click on next. Then you'll be taken to the organisation bank details. Enter the bank name, your bank account number, your bank, sorry, that was the bank account name and then your bank account number and your bank address.

And then on this side you need to enter the BSB, which is the branch number. Once you're done, check your details and then click on Next.

Here you'll be taken to your school location information where you need to put down your school name, the date established and so on.

So the school name might be … You choose the date established. You can change the year here and then choose what date you have established that location.

And then you need to type in here the name of your location. And then you click on location and then you will get a dropdown menu.

Then you need to choose the right location. I'm going to choose, let's say Parramatta High School. When you enter your location in the search text box here, then you move down to location to search for it.

If your location is not in this list, then you need to check this box where it says click to add new location.

If your location is not listed above, then you need to enter all of the details. The location, the location type, where you need to pick one from the dropdown menu.

Then you need the school code. If you know it, if you don’t know it, that's okay. It's not a compulsory field.

Then you need to know where the location state electorate is. And then you choose one from the dropdown list. Then you need to put down your local government area from the dropdown list, the location, email address, location, contact number, and that could be mobile or landline.

The address, the community languages schools program will need to approve new school locations. Then you need to fill in the details for school location, contact person, the contact phone number, and this could be a mobile or a landline.

The address, the suburb, postcode and the mobile phone, phone number. And then you need to check or leave blank this box can the school location, contact person details be shared with the public.

So if you want it to be shared with the public, you check the box, then you scroll down to your school location schedule.

And you need to put down the start date of the class. That could be the beginning of the year. Let's put down six.

The end date, that's the end of the year. And let's put down, I'm just going to choose any date. Let's choose any date.

Then you need to put down the number of classrooms and then how many weeks in each term you are going to run the classes.

So this could be 10 weeks, they could be all 10 weeks or less, or could be 11. However, the school, how many classes the school runs.

Then you scroll down to your class schedule. And then you need to choose the dates and the times you run each class.

So say for example Monday, you run from say 4:30 PM till 6:30 PM and then you might have another one on Wednesday at maybe 3:30 PM till 5:30 PM and so on.

So choose the dates and times, the days and times you are running your classes. Now if you need to tell us anything, any comments or notes about your class schedule or your class details, please note it here in the box.

Then if you're happy with all the fields, then click on next. Now if there's another location that you need to add on this page, on the top, there's a button says add.

You click on that and then you can put down your second school location details and then you fill in all the fields.

At this stage, I'm not going to have another location, so I'm just going to delete this and then click on next.

Then you will go to the, upload the required documents, uploading relevant files for the required document types by clicking upload files and selecting the files from your computer or drag and drop the files here.

So the document sites we are looking for is the first one is the allocation of funding. Then you've got the Australian business number, annual insurance for working with children, check form, constitution, certificate of incorporation, bank details, worker's compensation, insurance policy or exemption letter.

So you need to upload all of these required files. So to upload click, upload file, then you choose a file from your computer.

Let's say I want to choose this and then it should come up with this screen. It's uploading. Then when the upload is done, click done or you can drag a file from your computer and drop it here.

So you need to do all of these fields before you can click on next. You can upload multiple files in each document type. Please note that you cannot delete files once they have been uploaded to this page.

In the case of an incorrect file being uploaded, please proceed to upload the correct file to the document type. Please note an error message will display and you will not be able to proceed if a file has not been uploaded to each document type.

All document types must have a minimum of one file uploaded. So if you upload the wrong file, you can't delete it.

So you still need to go and upload the right file. Then you can contact us and then we will remove the file that you have uploaded by mistake.

So you continue to upload. So I'll check I've got a file in each document type so I can proceed. I will click on next and then this will take me to the certification page.

Now I have please read the declaration, what you are declaring. I declare that the information in this expression of interest is true and correct in every detail.

I declare that I have read the program guidelines. I declare that the head of the organisation agrees to this expression of interest.

Then you need to check the box. I confirm that I have read and understood the above declarations statement. Then you need to enter who is submitting this expression of interest.

Telephone could be mobile number or a landline, and the email address. Once you are done from this page, then you click on submit.

Then you will get this notification. Thank you for submitting your expression of interest. Your expression of interest has been submitted.

The outcome of the expression of interest will be emailed to the head of organisation. Please contact us if you have any questions or if you need further assistance.

Thank you. This is the end of the video.

Community Languages Schools Program Quick Reference Guide two. Log in to the Community Languages Schools program portal. Before you begin, please have the required information available.

Welcome to the Community Languages Schools program portal email if logging in for the first time or your user email and password.

For the best experience using the Community Languages Schools Program new portal, it is recommended to use Google Chrome. When logging in for the first time, refer to the Welcome to the Community Languages Schools program portal.

Email sent to the head of organisation. This email is sent when the expression of interest registration is approved by the program.

To log into the portal, follow the instructions in the email, click where it displays. Here in the email, you will be directed to the Change Your Password page to create a new password for your account.

Enter a password into the new password filled. Then enter the same password in the confirm new password field. You will not be able to proceed if the passwords entered do not match.

Make sure the password includes at least eight characters, one letter and one number. Once the above steps are completed, click Change Password to Proceed.

Once I complete the two fields, the change password will be highlighted in blue. Then I can click on Change Password.

You will then be redirected to the Community Languages Schools Program portal homepage. If it is not your first-time logging into the portal, go to the Community Languages Schools program portal page.

Then click log in. On your quick reference guide, there is a link that you can click on when you are on this page.

Click log in. At the top, you need to enter your username and password. Once you have entered your email address and your password, then click log in.

You will be directed to the Community Languages Schools program portal homepage. If you have forgotten your password on the log in to your account page, click, forgot your Password.

You need to enter your username, which is the email address, and then click on Reset password. An email with instructions on how to reset your password will be sent to the email provided in the previous step, which is the Head of Organisation email address.

Follow the instructions in the email to reset your password. If you need further assistance, please call the Community Languages Schools Program.

Thank you. This is the end of the video.

Community Languages Schools Program Quick Reference Guide three, review Organisation and school details. Before you begin, please ensure you can log into the Community Languages Schools program portal.

For the best experience using the Community Languages Schools program new portal, it is recommended to use Google Chrome. Please click on the link in the quick reference guide.

Click on log in. You need to enter your user email and your password and then click on log in. Once you have successfully logged in, you will be directed to your portal homepage.

Before applying for a grant, it is best to review your organisation and school location details to ensure the details are up to date and correct.

These details will be prepopulated in the establishment grant application on your profile name, which is on the top there, click on the name and then click my organisation.

You will come to this page. Review the details on the My Organisation page, all the fields. Make sure they are correct to edit details in the My Organisation page.

Click the edit pen. Then make sure you click on the save if you make any changes. Please note NOT all the fields can be edited.

These fields are read only and cannot be edited, like the account name, the ABN, Incorporation number, date Established, year of registration, Basis of incorporation, link with non-English community, language, and organisation.

To update your bank details, click on the update bank details on the top of the page. If there's anything that you require to change, please change.

Upload the correct file and then click on submit. Here you have your school schedule, your school contacts, your teachers, your students, and so you need to make sure the information is accurate.

This is the end of the video. Thank you.