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Report production is achieved through a number of set reports which allow many options and variations to be created. Additional report options will be added over time. Reports can be customised to user requirements though use of the criteria specification process by which the user indicates the data to be selected and then to be printed. The criteria nominated acts as a filter by identifying the data which meets those criteria, and then printing the fields nominated by the user.

The types of reports currently available include the following, each is identified as a Tab in the Reports screen:

• Student Details Report: Reports on information specific to the student (either in a group or by registration offerings).
• Medical Report: Reports on medical details specific to the student (either in a group or by registration offerings).
• Languages and Visa Report: Reports on language and visa details specific to the student (either in a group or by registration offerings).
• Validation Report: Allows the user to identify ‘missing’ data applicable to individual students (either individually, in a group or by registration offerings.
• Ghosted Enrolment: Provides a copy of the student’s data (either individually, a sibling, in a group or by registration offerings) on an “Application to enrol in a NSW Government school” form. School staff can specify to print the complete form or these sections only:
  • Family details
  • Parent/Carer details
  • Student details
• Family Report: Reports on family details specific to the student (either in a group or by registration offerings)
• Class Management Report: Used at student group level to list classes and the students in classes. Similar to A1 Report from OASIS
• Registration Management: Used to list students in registration offerings
• Leavers Report: Lists students whose status (based on Registration Offerings or an individual) is Leaving or Left and provides a transcript of the Enrolment history of the student/s registrations.

• Report name: Specify a name to help identify the report later
• Run Report: This allows you to run the report Now, at a later time (Once), each day at a set time (Daily), weekly at a set time (Weekly), monthly at a set time (Monthly). Some of these option require you to provide additional information
• Report Format: This can be either PDF or CSV. The PDF format creates a report which is read by Adobe Acrobat, details on the report cannot be changed once it has been generated. The CSV format creates a report which is opened in Excel and allows you to manipulate the report as for any Excel spreadsheet.
• Email Notification: check this box to have your report sent to your email account. It will also be saved in your My Reports site as for all other reports
• Report Header Criteria: this allows you to vary what details about the report selection criteria are also listed on the report. Sometimes it is useful to show the criteria on the report so you know the rules specified for it. Options are Include All Criteria, Include Changed Criteria, Exclude All Criteria
• Schedule Report: Click this button to run the report. By default the report will be sent to your “My Reports” site which is accessible from the My Reports menu link.
• Save Criteria: click this button to save the selection criteria you have specified for the report for later use by you.
• Load Criteria: click this box to view and select a report selection criteria previously saved using the Save Criteria button. It will also show report criteria saved using the DET Criteria option.
• DET Criteria: check this box to save the selection criteria you have specified for the report and make the report criteria available to other staff in your school.

Processing keys

• Schedule Report: Schedule report based on the selection in Run Report
• Save Criteria: Save current selections for further use
• Load Criteria: Load available criteria in the system

Quick reference guides

• QRG - How to create a class list (PDF 264.96KB)
• QRG - How to prepare Validation Reports (PDF 1029.8KB)
• QRG - How to print ghosted enrolments (PDF 438.96KB)

AEDI Procedures

• QRG - How to load and run the AEDI (PDF 134.25KB) (Date Updated: 11-May-2009)
• AEDI Background Data Report (PDF 17.51KB) (Date Updated: 11-May-2009)
• ERN Help Index