ERN help index
You can find information on performing common tasks using ERN in the Quick Reference Guides (QRGs) listed below.
For technical support log an online query with EDConnect.
For training opportunities, please visit Training and coaching.
Application to enrol
- ERN Out of Home Care User Guide
- Register a new student to the NSW Government School System
- QRG - When to register a new student as a sibling
- Completing the Principal's Declaration
Registration QRG
- QRG - How to enter a Quick Registration
- QRG - Manage Registration (returning students)
- QRG - Register a new student as a sibling
Maintain EAL/D
A new menu option called Maintain EAL/D (English as an Additional Language or Dialect) is available from the ERN School Enrolment Menu. Review Maintain EAL/D page.
Place management QRGs registration offers
- QRG - How to Share Student using Extract Share Student (PDF 408.15KB)
- QRG - How to set Enrol In Attendance in Bulk
- QRG - How to Change Status of Student
- QRG - How to Manage Students' Status
- QRG - How to mark a student as Left (PDF 721.7KB)
- QRG - How to Share Student between Schools (PDF 278.67KB)
- QRG - How to Show students with status Left (PDF 120.73KB)
- QRG - How to transfer a student between enrolment types (PDF 108.91KB)
- QRG - How to transfer a student between registration offers (PDF 135.18KB)
- QRG - How to Unwithdrawn an Withdrawn (PDF 110.55KB)
- Student Exit Survey (PDF 343.96KB)
- QRG - How to Repeat a Student (PDF 241.19KB)
Student group offers
- QRG - How to create a Best Start Assessment Class
- QRG - How to Clone an Existing Best Start Assessment Class
- QRG - How to Search a Student Group by Staff
- QRG - How to Create a Literacy and Numeracy Focus Group (PDF 158.49KB)
Staff maintenance
Student enquiry (and managing your existing students) QRGs
- QRG - How to adjust a student's address
- QRG - How to complete the Principal's Declaration (PDF 294.43KB)
- QRG - How to switch Student Family
- QRG - How to add Other Parent
- QRG - How to remove Other Parent
- QRG - How to change Student Family in ERN
- QRG - How to join two families together
- QRG - How to split a family
- QRG - How to Create C1 C2 Australian Citizen (PDF 496.35KB)
- QRG - How to delete parent-carer details
- QRG - How to locate a student at your school
- QRG - How to maintain an existing student record
- QRG - How to maintain Emergency Contacts
- QRG - How to Search for students (PDF 216.18KB)
- QRG - How to update from Enrol (Incomplete) to Enrol (Risk Assessed) (PDF 218.5KB)
- QRG - How to use Quick Address (PDF 198.52KB)
Reporting QRGs
- ERN Report User Guide (PDF 2743.26KB)
- QRG - How to use the Youngest and Eldest Report
- QRG - How to list admissions register information (PDF 158.14KB)
- QRG - Using Registration Management to list leavers
- QRG - Using Registration Management to list new enrolments (PDF 150.66KB)
- QRG - How to list the correspondence address for all students
- QRG - How to list home language for students (PDF 205.72KB)
- QRG - How to list all students gender and roll class (PDF 152.68KB)
- QRG - How to list students based on age (PDF 134.31KB)
- QRG - How to list all students and their roll class (PDF 135.09KB)
- QRG - How to list other parents receiving reports (PDF 120.86KB)
- QRG - How to prepare Validation Reports (PDF 1029.8KB)
- QRG - Address Validation Report (PDF 961.27KB)
- QRG - How to print ghosted enrolments (PDF 438.96KB)
- QRG - Email Validation (PDF 222.93KB)
- QRG - How to Print Email Validation (PDF 215.43KB)
My report QRGs
My school QRGs
Year 6- 7 transition procedures
The Year 6-7 transition process from primary school to secondary school is supported by the ERN Year 6-7 tracking sheet. This tracking sheet allows schools to monitor the progress of students as they are enrolled into secondary school. The tracking sheet is supported by a range of detailed QRGs for both primary schools and secondary schools. Find out more (PDF 129.72KB)
- QRG - How to enter a Student EOI into ERN (PDF 435.27KB)
- QRG - Understanding the Primary School Tracking Sheet (PDF 397.72KB)
- QRG - Understanding the High School Tracking Sheet (PDF 500.24KB)
- Year 6-7 Reference Guide
- Primary School Checklist
- Secondary School Checklist
Collegiate transition procedures
New functionality for Colleges to streamline the transition process of students from the Junior Campuses to the Senior Campus in the College.
Student retention
A release of ERN to schools in 2008 included a student leavers section which could record a student' s intended destination and reasons for leaving that school Find out more
Family merge
- QRG - How to Merge Family.pdf (PDF 1026.78KB)
- QRG - How to use Data Change Log.pdf (PDF 161.42KB)
- QRG - How to Run Merge Report.pdf
QRG for welfare and audit users
Temporary residents and visas
Leaver procedures
Access request procedures
- Access Request User Guide for Schools
- Access Request - frequently asked question by schools
- For assistance contact your local Learning & Wellbeing team
- The Access Request Process User Guide
- The Access Request Process - frequently asked questions by office based staff
SCAS procedures
- Procedures for the shared SCAS enrolment (PDF 15.51KB)
- QRG014 - Guide to support class registrations for Learning and Wellbeing personnel (PDF 901.87KB)
- QRG012 - How to Enrol a student into a Support Class for School personnel
AEDI procedures
Court Order QRGs
- QRG - Add a new court order and document (PDF 330.02KB)
- QRG - Search for a court order and add a document (PDF 377.82KB)
Health Condition QRGs
Behaviour and Suspension QRGs
Configuration in ERN QRG's
- QRG - Behaviour Configuration in ERN
- QRG - Configure referable staff in ERN
- QRG - Configure school location in ERN
- QRG - Configure special days in ERN
Behaviour Records in ERN QRG's
- QRG - Create a negative behaviour record in ERN
- QRG - Create a positive or neutral behaviour record in ERN
- QRG - Create a negative behaviour record with Negative - Formal Caution to Suspend
Suspension records in ERN QRG's
- QRG - Record a suspension
- QRG - Record a suspension for shared enrolments
- QRG - Extension of a suspension in ERN
- QRG- Finalising a suspension in ERN
Expulsions
- QRG - Negative – Notice of potential expulsion for Serious Behaviour of Concern
- QRG-Negative – Notice of potential expulsion for unsatisfactory participation
Additional Learning Support QRGs
Legal Bulletin
General QRGs
- QRG - How to create CSV file (spreadsheet) (PDF 112.9KB)
- QRG - How to use the SPINNER (PDF 450.14KB)
- QRG - Registration Statuses (PDF 41.97KB)
- QRG - How to update student details more efficiently (PDF 1529.84KB)
- QRG - How to print emergency contact reports in bulk (PDF 686.51KB)