Guide to your post study tour report
A written report will complete your scholarship. Your report is a valuable tool for disseminating your learnings and is a public document.
Report-writing tips from our editor
- You are writing a report, not an essay or a narrative. Your report should be a short, concise document and relatively formal in tone, not the informal language of a narrative.
- Use concise, active and engaging language. Drawing comparisons with the current NSW education setting is critical to engaging your audience with the findings of your report.
- When reporting on numerous site visits, organise your findings into common themes, rather than listing many events without drawing any conclusions.
- The conclusion of your report should be quite substantial in length. It should also provide your thought-provoking insights gained as a result of your study.
Scholarship reports are published on the NSW Department of Education website and so must meet standards of accessibility. Accessible documents are consistent in text and format styles to allow readability including through use of a screen reader. Scholars are required to use the accessible template provided. You may also find it useful to review the accessible past reports online to further understand how styles are applied.
The required report length is 2,500 - 3,000 words (excluding reference and acknowledgments sections).
The title page includes:
- Name of the scholarship
- Title of the report/study
- School or Institution
- Sponsor and logo (please contact the Sponsorship Unit if you need your sponsor’s logo)
Mandatory section titles with recommended word length for content:
- Introduction (200-300 words)
- Focus of the study – what were you looking for?
- Significant learning – what did you find?
- Conclusion (at least 300 words)
A maximum of ten photos is to be included in the report. Assistance is available for managing inclusion of your photos. As these photos will be published on a public web page there must be approval from all subjects in the photos for this use. An email agreement is the minimum requirement. Photos should:
- be 100KB in size
- include alt (alternate) text for screen readers
- include a caption
- be placed on a separate line to the text as shown in the template
- acknowledge the photographer.
Figures and Graphs
If you need to use figures and graphs, they must be captioned to provide the information in an alternate non-visual format. For example, if you use a graph then also, and underneath, use a table with the same information.
A reference list is to be included only where cited references are linked to the body of your report. While you may have read extensively on your subject, a reading list is different to a reference list and is not required.
The Harvard AGPS is recommended. A guide to this system is online: http://www.citethisforme.com/guides/harvard-agps
Acknowledgements should be kept to a minimum.
Reviewing your report
Draft your report and allow time for reflection and to refine your writing. Proofread your report for spelling and grammar. Note: reports differing from the guidelines will be returned for re-submission.
Sending your report
Reports are to be sent as a Word file to firstname.lastname@example.org.
An informal presentation to your sponsor is an opportunity to share your scholarship experience. On your return from the study tour, the Sponsorship Unit will assist with information and templates. Commonly, the duration of a presentation is 30-45 minutes with a PowerPoint presentation of around 10 slides. This presentation is not published.