Sick Leave Management

About this report

Information

Data Sources: SAP HR

Updated: Daily (data in this report is current at the close of business the day prior)


Designed for

The Sick Leave Management Report enables schools to view sick leave records for both teaching and non-teaching staff, including absences where no medical certificate has been provided.


Benefits

How can I use this report?

The Sick Leave Management Report allows DELs and Principals to see the number of staff sick days taken in a year, including sick leave without an accompanying medical certificate. This allows the user to easily identify staff sick leave absence patterns that are of concern, so they can follow the appropriate sick leave management processes to work with and support relevant staff.


What should I look for?

This report helps identify any staff with a sick leave record that may be of concern, in particular, those who have exceeded the threshold for ‘sick leave with no medical certificate’.

Non-teaching staff report overview
Image: Non-teaching staff report overview

.

Teaching staff report overview
Image: Teaching staff report overview


Using the report

Select results with slicers

The slicers allow you to select what information will be displayed in the chart and tables.

Selecting a school is necessary for the report to generate meaningful results.

For non-teaching staff select the Calendar year. Results can further be sliced using the Employee group and Employee name.


Non-teaching staff slicer
Image: Non-teaching staff slicer


You can toggle between teaching and non-teaching staff.


For teaching staff results can also be refined by Employee group and Employee name.

Slicers for teaching staff
Image: Slicers for teaching staff

Note: for all of the slicers, a blank selection will be treated in the same way as selecting all of the options for that slicer. For example, not selecting an Employee group will display results for all the employees.

Snapshot

The top right section of the report displays various sick leave indicators for the selected school. The indicator changes depending on what is selected from the available filters.

An example of snapshot
Image: An example of snapshot


View the charts

Your selections will automatically be applied to the charts available in this report.

School Table

The first table on the report displays all employees of the selected school with position standard hours, total sick days, days with medical certificate and days without medical certificate for the selected year.

An example of non-teaching staff with sick leave
Image: An example of non-teaching staff with sick leave


Calendar Visual

The visual will be populated as soon as a staff member is selected from the first table. Sick leave with and without medical certificates will be highlighted on the calendar, to help identify leave patterns.

Example of Calendar view
Image: Example of Calendar view


Staff sick leave details

The bottom table on the report will display leave details for all the sick leave taken by staff, highlighting leave reason and threshold value.

An example of non-teaching staff sick leave details
Image: An example of non-teaching staff sick leave details

Non-teaching staff sick leave

The sick leave threshold for non-teaching staff is exceeded when the number of days without a medical certificate is > 5 within a calendar year.

Teaching staff sick leave details

The second tab of the report has similar visuals with an exception of year slicer.

The sick leave threshold for teaching staff is exceeded when the number of occasions without a medical certificate is > 5 within a 12 month period.

Other tips for tables

  1. Hovering over the chart or table will reveal additional options icons. Clicking on the chart or table title will make these icons switch to become always visible.
  2. Use the slicers provided to filter reports data.

Export the results

The information from this report can be exported easily. Hover over a chart or table and select the ‘More options’ ellipsis icon once it appears. Then select ‘Export data’.

This will bring a confirmation box to download the current names in the table as a spreadsheet for editing and printing.


Reset to default

If you wish to remove selections you have made and return to the initial view of the report, select ‘Reset to default’.

Reset to default
Image: Reset to default

Need further help?

Supporting links

For more information relevant to these reports, please visit the following links:

Return to top of page Back to top