Managing Temporary Staff Movements

About this report


Information

Data Sources: SAP HR.

Updated: Daily


Designed for

Principals, Business Managers, and School Administrative Managers can view temporary staff movements within their school. Executive Directors and DELs can view all schools within their network.


Benefits

How can I use this report?

The Managing Temporary Staff Movement report displays which employees are fulfilling a temporary staff movement and outlines where or why the substantive employee has temporarily left the position. The report includes movement dates, position information, substantive owner information, and status. It also provides the percentage of movements input at the school level compared to what has been input by EDConnect.

What should I look for?

This report allows you to view Temporary Movement days left to identify staff movements that will end within 28 days. The number of staff movements input by the school or input by EDConnect. The objective is to have these activities done at the school level, in a timely manner. Check the names of the staff listed in the table to identify if they are employed internally or externally.

Managing Temporary Movements Dashboard
Image: Managing Temporary Movements Dashboard


Using the report

Make a selection

Use the drop-down menu in the top left to select a school. This will generate and display the report.

Selecting a school is necessary for the report to generate meaningful results. Select the School and Year. Select the School and Year. Results can be sliced further using Current occupant, Position name and Term commenced.

The selection slicers
Image: The selection slicers

Note: for all of the slicers, a blank selection will be treated in the same way as selecting all of the options for that slicer. For example, not selecting a current occupant will display results for all the occupants in school.

Indicators

The indicator displays current active movements in the selected school or network, as a percentage of all positions. Active temporary movements display current active movements in the selected school or network. The number of temporary movements ending in < 28 days displays the count of the total number of employees with an end date within 28 days (this information is correct as of the end of previous business day). Indicators do change as they are dependent on what is selected from the available filters.

An example of indicators
Image: An example of indicators


Temporary movements by input

Identify the percentage of temporary movements input by your school or EDConnect by month.

An example of engagements by input
Image: An example of engagements by input


Positions at the school with temporary movements

Identify the percentage of temporary movements in the school by Term.

An example of active movements by term
Image: An example of active movements by term


Movement details

The table will display the following information: Employee ID, Current occupant, Current occupant substantive location, Position name, Days left until end date, Start date, End date, Position substantive owner, Position substantive owner status, Submit date, Position ID, Assignment number and Input by.

*The default view will sort movements days left until the end date in ascending order.

An example of movement details
Image: An example of movement details

Other tips for tables

  1. Hovering over the chart or table will reveal additional options icons. Clicking on the chart or table title will make these icons switch to become always visible.
  2. Use the slicers provided to filter reports data.

Export the results

The information from this report can be exported easily. Hover over a chart or table and select the ‘More options’ ellipsis icon once it appears. Then select ‘Export data’.

This will bring a confirmation box to download the current names in the table as a spreadsheet for editing and printing.


Reset to default

If you wish to remove selections you have made and return to the initial view of the report, select ‘Reset to default’.

Reset to default
Image: Reset to default

Need further help?

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