The Finance for Schools app in Scout contains reports and valuable insights on school budgets and finances. The reports are designed for Directors, Educational Leadership (DELs), Principals, business managers and school administrative managers (SAMs) to get an overview of a school’s annual budget allocation and spending patterns to make informed financial decisions.

The Accounts Payable section covers a number of reports, including PCard Utilisation - which indicates who has a PCard, their current expenditure and spending limits, and displays the overall amount your school has spent using PCards.

The PCard Unfinalised Transactions report provides a more detailed picture of PCard expenditure across the whole school. Scroll down to filter through each transaction by status and investigate rejected PCard transactions. All transactions from previous years should be in the ‘sent to G/L’ status tab. If transactions appear in other filters, please reach out to EdConnect for assistance in clearing them.

The Spend Analysis report provides a summary of spending patterns and invoices paid for the selected school.

Use the Unpaid Invoices report to view the number and value of unpaid invoices received in Accounts Payable. The dotted line indicates invoices under $5,000 that should be considered for PCard use instead.

Information from SAP and EdBuy is combined into one integrated view in the Commitments Report so you can easily reconcile commitments generated from either system.

The Banking Effectiveness report provides a summary view of how effective and efficient your school’s banking practices are. It supports you in identifying if staff may require additional coaching or support with banking practices.

The Accounts Receivable tab includes the Accounts Receivable report and Outstanding invoices report. These reports include Information on sales and billings from invoicing, including the sales orders requiring approval from the principal. It also paints a picture of the total revenue sources at your school.

As a school leader, you can access the School Budget Allocation Report, also known as the SBAR. This point-in-time report is updated twice per year and is informed by a school’s anticipated and actual enrolment and entitlement reports in OMSEE. The SBAR outlines each school’s annual targeted funding, equity loadings and base funding allocation.

The buttons and link icons throughout the report link to key information and support materials to help you strategically resource school initiatives and enable maximum impact on student outcomes.

You can also download a PDF version of the report using the export function. The export may take a few minutes to complete.

For advice and support, please log a service ticket in the Service Catalogue under EDConnect Operational Reports.