Casual Nominations

About this report

This report is provided by EDConnect and is part of the suite of EDConnect operational reports available via Scout.


Data Sources: SAP HR, MyPL, and EcPC.
Updated: Daily

Designed for

This report allows Executive Directors and DELs, Principals, Business Managers and School Administrative Managers to view active casual nominations in their network/school.


How can I use this report?

The Casual Nominations Report allows users to view casual and short-term temporary staff employed at the school. Users will also be able to see the percentage of casual nominations processed by their school or EDConnect. The report will also highlight when certain nominations and approvals will cease, so these can be proactively managed.

What should I look for?

This report identifies casual nominations at your school or network that will cease within 28 days in the ‘Days left until end date’ column. Review how many hours’ staff have worked to help manage staff development. Ensure there are no screening checks due to expire for any active casual nomination.

Image: Casual Nominations Dashboard example

Using the report

Make a selection

Use the drop-down menu in the top left to select a school. This will generate and display the report.

Selecting a school is necessary for the report to generate meaningful results. Select the School and Year nomination commenced. Results can further be sliced using Employee name, Position name, and Term nomination commenced.

Image: Selection slicers

Note: for all of the slicers, a blank selection will be treated in the same way as selecting all of the options for that slicer. For example, not selecting a Position name will display results for all positions in the school.

View the indicators

The indicators outline the number of casual nominations in your school or network, how many casual nominations will end within 28 days, how many Nominations will have mandatory screening checks lapse within 28 days and how many nominations currently have an expired screening check.

Image: An example of indicators

Hours worked as a casual staff member

View the total hours each employee has worked in your school as a casual. Hover over the bar graph to display the employee’s accumulated hours for the selected period.

Image: An example of hours worked by casual staff

Casual nomination by input

Identify the percentage of casual nominations entered by your school or EDConnect by month. The objective is to reduce the intervention by EDConnect, enabling schools to maintain control and visibility over staffing. Hover over the bar graph to display the breakdown of percentage and number of nominations during the term. Hover over the bar graph to display the employee’s accumulated hours for the selected period.

Image: An example of casual nominations by input

Transaction Table

The table will display the following information: Employee ID, Assignment number, Name, Position Name, Position ID, Employee classification, start date, end date, days left until the end date, Teaching approval, WWCC days left until expiry, E-Emergency days left until expiry, Anaphylaxis days left until expiry, Code of Conduct days left until expiry, Child Protection days left until expiry, Corruption Prevention days left until expiry, Input by.

The default view will sort active casual nominations days left until the end date in ascending order.

Image: An example of casual nomination details

Other tips for tables

  1. Hovering over the chart or table will reveal additional options icons. Clicking on the chart or table title will make these icons switch to become always visible.
  2. Use the slicers provided to filter reports data.

Export the results

The information from this report can be exported easily. Hover over a chart or table and select the ‘More options’ ellipsis icon once it appears. Then select ‘Export data’.

This will bring a confirmation box to download the current names in the table as a spreadsheet for editing and printing.

Reset to default

If you wish to remove selections you have made and return to the initial view of the report, select ‘Reset to default’.

Image: Reset to default

Need further help?


  • Human resources
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